Making Deposit Payments to Library of Congress Cataloging Distribution Service

updated February 13, 2003

1. When the “credit” amount starts running low (<$300), a deposit of $1,000 needs to be sent to LCCDS.
2. Make 2 photocopies of the most recent statement.
3. On the original:
   1. Fill in the amount being deposited at the bottom of the statement in the space marked “Amount enclosed.”
   2. Make a note of the date that the deposit was processed in Unicorn (i.e., “Deposit paid 2/13/03”) and initial.
   3. File with the statements in the LCCDS folder (serials).
4. The second copy is an attachment to AP:
   1. Fill in the amount being deposited at the bottom.
   2. Fold in thirds and mark the vendor number (241548) on the back.
5. The third copy is for the audit (paper) file:
   1. Fill in the amount being deposited at the bottom and indicate that the deposit was paid on order 5920L01, the payment card for LCCDS.
   2. Process this copy as an invoice with an attachment, using the account number (594986) as the invoice number.
   3. File with the paid invoices.
6. In Unicorn, the invoice line number should be “1:DEPOSIT” and the parts field should say “Deposit” in the OTR. No packing slip number should be entered.
7. Deposit transactions are non-taxable.