Graduate students must enroll in courses for all terms of each academic year (Autumn, Winter, and Spring quarters) from the admission term until conferral of the degree. The only exception to this requirement occurs when the student is granted an official leave of absence. Failure to enroll in courses for a term during the academic year without taking a leave of absence results in denial of further enrollment privileges unless and until reinstatement to the degree program is granted and the reinstatement fee paid. Registration in Summer Quarter is not required and does not substitute for registration during the academic year. Students possessing an F-1 or J-1 student visa may be subject to additional course enrollment requirements in order to retain their student visas.
In addition to the above requirement for continuous registration during the academic year, graduate students are required by the University to be registered:
- In each term during which any official department or University requirement is fulfilled, including qualifying exams or the University oral exam. The period between the last day of final exams of one term and the day prior to the first day of the following term is considered an extension of the earlier term.
- In any term in which a University dissertation/thesis is submitted or at the end of which a graduate degree is conferred.
- Normally, in any term in which the student receives financial support from the University.
- In any term for which the student needs to use University facilities.
- For international students, in any term of the academic year (summer may be excluded) for which they have non-immigrant status (i.e., a J-1 or F-1 visa).
Individual students may also find themselves subject to the registration requirements of other agencies (for example, external funding sources such as federal financial aid). Course work and research are expected to be done on campus unless the department gives prior approval for study in absentia.