Table of Contents

• SLSA Election Results
• Intersession Hours Now Available
• Reorganization of Special Collections
• Branner Receives Gifts
• Ken Dowlin Talk Rescheduled
• Changes to Improve Holdings Folio Links
• New Abstracts on the Web!
• Librarians in the Movies
• Vacancy Announcement- American & British History Curator

The votes are in for the Stanford Libraries Staff Association's election and the new officers are:

Andy Eisenberg             Vice President/President-Elect
Jennifer Stringer          Member at Large (2 year term) 
Jo Ann Griffin             Member at Large (1 year term) 

As of July 1 they will officially join incoming President Jennie Nicolayev, outgoing President Marlene Madou-De Cokere, and Treasurer Darsi Rueda in guiding the organization. Please join me in wishing them congratulations and good luck for the coming year.

--Steve Gass, SLSA Election Committee

Intersession Library Hours (June 13 - September 24, 1996) are now available from the Directors' Office, 245 Green Library, second floor. If you are unable to pick up your copies, please feel free to send an email request to lisa.krauss@forsythe.

These pages are also available in the SUL/AIR web space in both HTML and PDF formats. You can print copies of the HTML versions, but to get copies that are formatted like the printed copies of the revised hours, you have to print the PDF versions. (A Portable Document Format file is an electronic facsimile of a printed document.)

To view and print these PDF files, you need the Adobe (TM) Acrobat (TM) Reader on your computer. It is available free of charge from the Abobe Systems Incorporated Home Page (http://www.adobe.com/), under Downloading Acrobat Reader Software (http://www.adobe.com/Acrobat/readstep.html).

--Lisa Krauss, Directors' Office

The Stanford University Libraries are undertaking a reorganization of its Department of Special Collections. The primary goals are to reorganize existing organizational structures and functions for the purposes of gaining efficiency and effectiveness. It is our intent to continue both a vigorous and rigorous specialized collecting program well into the next century and in the context of a restored Green West building with the provision of separate and enlarged stack and processing spaces as well as a relocated and renewed Field Room for special collections.

As we move forward in time we will seek not only to continue to collect artifacts of the print culture relevant to scholarship at Stanford such as the Ricardo Sanchez Archive, the Dr. Huey P. Newton Collection, the Allen Ginsberg Archive, the Robert Creeley Archive, the Gustave Gimon Collection of French Political Economy, the Mexican-American Legal Defense Fund and National Council of La Raza archives, and the William Saroyan Collection, but render important segments of these for digitally-based scholarship as well. It is our strong conviction that, if we are to obtain not only greater material productivity--incoming manuscripts collections organized and processed (including backlogs), rare books catalogued (including backlogs), electronic and printed finding aids created (including retrospective)--but also effectiveness in the entire process of resource identification, accession, and delivery for now and 10 years from now, then we must focus on the best number, kind, and distribution of billets. We believe the present structure has largely achieved its maximum potential and requires substantial change in order to move forward.

1. The number of staff in the Department will increase by 3 FTE.
2. The number of professional librarians within that staff will increase from 4 to 6 FTE.
3. The Field Curator for Special Collections and Department Head roles will be combined in order to unify the intellectual leadership and managerial responsibilities in the Department.
4. The position of University Archivist will be restored to a full-time role in order both to carry out increased conventional calls on this position and to help define and carry out such activities in a digital environment.
5. Four Special Collections Librarian positions will be created with specializations in rare book cataloguing (2 billets), manuscripts, and public services. However, 20-30% of each job description will have cross-over responsibilities in reference and information services, the collection development program, or some aspect of intellectual and bibliographic access. The objectives are to retain sufficient specialization, provide cross-functional experience and job enrichment, and to achieve greater aggregate productivity.
6. As in the pre-existing model of interdepartmental coordination and management within the collection development program, matrix management practices will prevail in the realm of processing and intellectual access.
7. The reorganization will occur through a combination of job transfers, reclassifications, the creation of new billets, and the dissolution or redefinition of others.

--Tony Angiletta, Assistant University Librarian for Collections

During the past quarter the Map Collections at Branner Earth Sciences Library received two substantial collections as gifts from Stanford Faculty members.

The first came from Dr. Walter Lohnes in the German Studies Department. Professor Lohnes contributed over 620 maps and geographical guides, particularly road maps of Germany and European nations, and United States regions. Over one hundred National Geographic maps were included. The maps range from the first quarter to third quarter of the 20th Century. (Very careful refolding is evident in the road maps!)

Professor Robert Coleman of the Geological & Environmental Sciences Department donated a large number of maps and images of every continent on Earth. Most are multisheet national map sets of geological, geophysical, topographic or bathymetric topics. Many geoscience sets Bob donated are of nations on the Arabian Peninsula, a long-time study area of his.

These two significant gifts have added several otherwise unobtainable pieces to SUL's collection, and as grateful as we are for this largesse, I would like to thank all SUL staffers who have made gifts of smaller numbers of maps to the Map Collections here. Sometimes the best example of map coverage of an area is the one that was given to us by a friend or fellow staffer, Thank you to all who have contributed.

--JK Herro, Map Librarian

I am pleased to announce that we have been able to reschedule the talk by Ken Dowlin, San Francisco City Librarian, for Wednesday, June 26, 3:00-4:30, in the Meyer Forum Room. Please note the location change.

--Jennie Nicolayev, SLSA Program Committee

Thanks to Roberta Lucier and Jeff Butler in ITSS two improvements have been implemented on Folio relating to how holdings information is displayed both in the citation files like INSPEC and PsychINFO, and in World Cat and RLIN Cat (including its sub-files). The first change is that when citation files do a lookup in Socrates to provide information on whether Stanford owns a particular title (part of the display full command), when no match is found, the message will now read:

Stanford--Search Socrates to see if Stanford owns.
Type HELP LOCATION for details.                   

The second change is that for World Cat and the various RLIN catalog files, the listing of owning libraries will now be provided at the end of the full display rather than requiring the display library command.

--Steve Gass, RISC

SUL is now subscribing to Cambridge Scientific Abstracts' thirteen Environmental Science and Pollution Management databases via the Web. These will replace the Folio networked CD-ROMs Environment Abstracts and Water Resources Abstracts. The URL is:

There are also links under Science/Environment or under Abstracts & Indexes in the "Collections" part of the SUL/AIR Web pages.

• Agricultural & Environmental Biotechnology Abstracts, 1993-present
• ASFA 3: Aquatic Pollution & Environmental Quality, 1990-present
• Bacteriology Abstracts (Microbiology B), 1982-present
• Ecology Abstracts, 1982-present
• EIS: Digests of Environmental Impact Statements, 1985-present
• Environmental Engineering Abstracts, 1990-present
• Health & Safety Sciences Abstracts, 1981-present
• Industrial & Applied Microbiology Abstracts (Microbiology A), 1982-present
• Pollution Abstracts, 1981-present
• Risk Abstracts, 1990-present
• Toxicology Abstracts, 1982-present
• TOXLINE, 1991-present
• Water Resources Abstracts, 1967-present

-- Karen Greig, Engineering Library

Some of you may recall that a few years ago we compiled a filmography of librarians in commercial motion pictures, and had it published, even. :-) I have recently revised this document, placed it on the Web, and now solicit your continuing comments.

We have identified about 225 films. The list is divided into four sections, with about 30% of the titles falling into the last group -- the ones for which information is lacking.

If you'd like to join the fun (and have a relaxing summer watching old movies), point your Web browser to http://library.lib.binghamton.edu/staff/mraish/movies/introduction.html and let me know about corrections and additions. We will do this off-list (since it really has little to do with library instruction) but I'll post periodic updates when they seem appropriate. Thanks.

--Martin Raish
Binghamton University Libraries
Binghamton NY 13902-6012
mraish@bingvmb.cc.binghamton.edu

Position Title: Curator for American & British History
Classification: Librarian or Senior Librarian
Salary Range: Librarian $42,216 - $70,476 (in hire max $55,452) Senior Librarian $49,248 - $81,264 (in hire max $63,912)

Apply by: July 31, 1996
Appointment Date: September, 1996 or as soon as possible thereafter
Responsible to: Head, Humanities and Area Studies Resource Group (HASRG)

The Libraries are seeking a subject specialist, preferably with graduate training in American or British Studies, to develop and manage general and special collections supporting those academic areas. The scope of the Curator's collecting responsibilities includes not only the full range of published texts in all formats, printed and electronic, but also unpublished primary resources. The Curator should have both an understanding of current forms of historical research and teaching and a knowledge of and commitment to acquiring original archival and manuscript resources. The Curator is responsible for the provision of advanced reference and bibliographic assistance appropriate to the needs of American and British history faculty and students, and related departments and programs. In addition, the Curator will have demonstrated communications and interpersonal skills, capable of contributing to the programs and projects of the Libraries and Academic Information Resources in general as well as to the University. Appointment at the rank of Senior Librarian requires evidence of exceptionally high level professional development and accomplishment. Recognition of substantial professional accomplishment is expected at this rank.

SPECIFIC RESPONSIBILITIES:

1. Responsible for planning, development, and management of the general and reference collections in American and British history. Selects books, serials, microform sets, and other materials. Evaluates existing collections for appropriate preservation and conservation treatment. Maintains close contact with faculty and students of appropriate departments and programs. Is responsible for selecting digital resources and for working with appropriate SUL/AIR staff in developing the infrastructure for delivering electronic resources.
2. Develops and implements, in coordination with the Department of Special Collections and the Humanities Resources and Area Studies Group, a program for the identification, solicitation, and acquisition of special collection resources in American and British history.
3. Provides advanced reference (using print and digital resources), research assistance, and bibliographic instruction in the fields of American and British history. Prepares interpretive materials that enhance access to the collections, including resource home pages for the SUL/AIR web site.
4. May teach a graduate seminar or colloquium on research methods and resources in American and British history.
5. Collaborates with other curators and selectors to assure coverage of interdisciplinary areas that lie outside conventional subject boundaries.
6. Participates in development activities in support of the Libraries and encourages and cultivates close relations between donors with interests in American and British history and the Libraries.
7. Serves as a member of appropriate Library and Academic Information Resources work groups and task forces.
8. Depending upon qualifications and the needs of the Libraries, assignments in related fields with similar duties to those listed above may be undertaken. These include, inter alia, American Studies, ancient history and/or classics, material culture, European Studies, and cultural studies.

1. Substantial knowledge of or experience in research libraries is required.
2. Demonstrated knowledge of the fields of American or British history and of the distribution and sources of materials (including computerized resources) in these fields is required.
3. Demonstrated professional accomplishments relevant to the responsibilities of this position are required. These may include scholarly publications, teaching experience, and library-related publications and presentations.
4. An MLS from an ALA-accredited library school or the equivalent in training and experience is required.. Advanced graduate work in history or American or British Studies is required. Advanced graduate work in American history is preferred.
5. Demonstrated capacity to work effectively and collegially with library and academic information resources staff as well as with faculty and students is required. Ability to perform effectively in and contribute successfully to a diverse, multicultural workplace environment is also required.
6. Evidence of the ability to communicate effectively, both orally and in writing, is required.
7. Reading knowledge of one or more foreign languages is desirable.

The Libraries of Stanford University consist of more than six million volumes and over 500 staff members and include the University Libraries system and five "coordinate" (school or institution) libraries. The Stanford Libraries consist of a main research library (Cecil H. Green Library), and instruction and media library (Meyer Library), and eleven research branch libraries serving the sciences, social sciences and humanities.

APPLICATIONS: A letter of application, resume, and the names, addresses, and telephone numbers of three references should be submitted by July 31, 1996 to:

Roberto G. Trujillo
Chair, Search Committee
American & British History Curatorship
Stanford University Libraries
Stanford, CA 94305-6004

Stanford is committed to the principles of diversity and encourages applications from women, members of ethnic minorities, and disabled individuals.

--Roberto G. Trujillo, Curator for Latin American,
Mexican American and Iberian Collections