Volume 5, Number 11
March 22, 1996

---

TABLE OF CONTENTS

SUL/AIR Items

• Green and Meyer Libraries Automate Entry
• Spring Workshop Series on Librarianship
• Proposed Changes to LASU Bylaws
• New Serials Specialist at Falconer Library
• LASU Annual Meeting and Breakfast

• Internet Training Course Announcment

• "Vladimirov's Russia" Watercolors
• "How to Book a Read/How to Read a Book"

• Titles to Make You Smile: A Grab Bag (Part 7)

Green and Meyer Libraries will automate access through their Portals during the week of March 25th. By making use of the magnetic stripe capabilities of the new Stanford Identification Card, Portal Monitors will be able to focus their efforts on ensuring that library materials are properly charged out as patrons exit the libraries.

A card reader and a new turnstile will be installed in each library early in the week of March 25th. Once installed, library patrons and staff will pass their ID card through the reader to gain entry rather than show the card to the Portal Monitor. Card validity will be checked against a database of valid library users. In a matter of seconds, the turnstile will be released from its "locked" position in response to information in the database. Cards whose stripe has been demagnetized should be brought to the Stanford Card Office in the Old Union for remagnetization. Privileges staff will be able to assist with other card validity problems.

Patrons holding valid library cards without the magnetic stripe (e.g. proxies of faculty and UC library users) will continue to show their cards to the Portal Monitor who will authorize entry and release the turnstile. Library staff who wish to enter by showing their Stack Badge to the Monitor may continue to do so. Stack badges are available from Privileges staff.

Jackson Library has, for many years, used an automated access system for members of the GSB community. Jackson will switch to the Stanford-ID based access system next week, making it possible for all Stanford faculty, staff and students to enter that library via the ID card stripe.

Questions about the new automated entry system can be addressed to Naheed Zaheer for Green Library, Julie Cain for Meyer Library, and Kim Simmons for the Jackson Library.

We look forward to your support and cooperation as we adapt to this new access system.

--Joan Krasner, Access Services

Back to TOP

The Diversity Committee of the Stanford University Libraries and Academic Information Resources and the Library Association of Stanford University (LASU) are proud to announce a series of free workshops entitled: "Building A More Diverse Information Society: Workshops For Professional Opportunities In Librarianship.*

In accordance with the Diversity Committee*s efforts to foster cultural pluralism in SUL, and to increase the ethnic and cultural diversity of the Stanford University library staff, the workshop series will be offered to library student assistants of color, and library paraprofessionals of color.

Beginning the week of April 15, 1996 and running through the week of May 20, these workshops will present an opportunity to explore the varied career possibilities available in the dynamic realm of professional librarianship.

Topics covered in the different workshops include: Reference Services, the development of library collections, the process of acquiring and making available library materials, preservation of library materials, advanced information technologies, including national databases, World Wide Web access, etc., and the process of applying to library school.

In addition, tours of a variety of information resource centers will be held each week of the workshop series. The different categories of information centers include: Public Libraries (Redwood City Public Library, recipient of the National Library of the Year Award, 1993), Special Libraries focusing on specific clientele (Jackson Business Library), Academic Libraries (DeAnza College), and Corporate libraries (Sun Microsystems).

A complete schedule of events is listed below. To sign up for these workshops, please contact the Diversity Committee by April 11, 1996 to reserve a place. After that date, reservations will be taken on a first-come, first-served basis.

Schedule of Events:

Thursday, April 18 Introductory session Reference Services
Friday, April 19 Site tour: Redwood City Public Library
Thursday, April 25 Information Technologies
Friday, April 26 Site tour: Sun Microsystems Corporate Library
Thursday, May 2 Technical Services
Friday, May 3 Site tour: De Anza College Library
Thursday, May 9 Preservation
Friday, May 10 Site tour: To be announced
Thursday, May 16 Collection Development
Friday, May 17 Site tour: Jackson Business Library
Thursday, May 23 Applying to library school
Friday, May 24 Social gathering/evaluations

For more information, please contact the Diversity Committee of the Stanford University Libraries & Academic Information Resources.

Cathy Jara (co-chair) 3-8257 cr.cat@forsythe
Linda Long (co-chair) 5-1026 llong@sulmail
Rose Adams 5-1180 mesora@leland
Steve Mandeville-Gamble 5-3578 stevenmg@sulmail
Naheed Zaheer 5-1164 nrz@sulmail

--Linda Long, Diversity Committee

Back to TOP

As LASU nears its two year anniversary, the Board, based on its experience with the current organizational structure, recommends the following changes to the organization and its bylaws. These changes will be discussed at the LASU Annual Meeting next Thursday morning, March 28th.

Some changes are substantive in nature, others are not. The substantive changes and the reason for the recommended change are explained below. Changes which are minor (e.g. substituting one word for another) should be self-explanatory. The bylaws follow, with affected sections in brackets and the recommended changes in CAPS.

Summary of substantive changes:

NAME:

1) We recommend a change in name of the organization from LASU (Library Association of Stanford University) to SLSA (Stanford Libraries Staff Association). Much as we hate to introduce yet another name change, our feeling is that LASU is non-descriptive in identifying the organization as a staff organization and therefore, non-helpful in communications with potential speakers, other organizations, and when being used in publicity. It is also easily confused with the Library Associates group.

ORGANIZATION CHART:

2) We recommend dropping the position of secretary, in recognition of the fact that the electronic age no longer makes this position necessary.

3) We recommend making the position of Treasurer a two year appointment, since all other terms of office are two years.

3) We recommend adding two Members at Large, one to represent the Coordinate Libraries and one to represent SUL. These positions will be elected and each will serve for a two year term. Except for the first year, only one will be elected each year so that their terms in office will not end simultaneously. Members at Large will serve as full members of the board and will serve on the Program Committee.

STANDING COMMITTEES:

4) The Membership committee is dropped in recognition of the fact that membership in LASU is automatic.

FUNDING:

5) The requirement that fund-raising cover the amount spent in any particular year is dropped. This should be up to the discretion of the Board in any particular year.

OFFICERS:

6) Drop reference to a secretary.

STANDING COMMITTEES. RESPONSIBILITIES.

7) Membership. Drop all of Section C to reflect that membership is automatic and therefore no need for a membership committee. Points 4 & 5 (organizing tours & sponsoring an Amity Program) should be left up to the discretion of the Program Committee.

AMENDMENTS

8) Change the statement in section 1 to indicate that bylaws may be amended by a simple majority vote of the VOTING membership, rather than the general membership. This modifies the bylaws to reflect actual practice.

BYLAWS OF THE LIBRARY ASSOCIATION OF STANFORD UNIVERSITY (LASU)

NAME: <Library Association of Stanford University (LASU)> STANFORD LIBRARIES STAFF ASSOCIATION (SLSA). * Hereafter referred to as "the Association."

ORGANIZATION CHART

Executive Board:

President

Vice-President (President-Elect)

<Secretary> DROP

Treasurer

<Members at Large (2)> ADD

Standing Committees:

Program

<Membership> DROP

Fundraising

PURPOSES

To promote the welfare, growth, and development of the libraries and information services staff of Stanford University.

To increase communication among library and information services staff of the University and to provide a forum for discussion and exploration of issues of concern to libraries and information services.

To provide staff with a regular and effective means of increasing contributions to the mission of the libraries and information services specifically, and the University generally, such as representation on the Academic Council Committee on Libraries (C-Lib) <and on the Committee on Libraries of the University (CLU)>. DROP

To make available a formal body of library staff and information services staff for consultation.

To make effective contributions to the growth and development of the libraries and information services at Stanford.

To promote library and information services staff morale through a variety of activities.

MEMBERSHIP

Section I:

All regular salaried employees of the Stanford University Libraries and the Coordinate Libraries shall be automatically considered members of the Association.

In addition, any employee in the following two categories who is interested in library and information services at Stanford may become a member by submitting his/her name to the <Secretary> PRESIDENT of the Association.

1. All regular salaried employees in the Information Resources part of <L&IR> SUL/AIR and in the Research Libraries Group.
2. Other staff employed at Stanford in library and information services related work and all persons holding a graduate library degree who are currently employed at Stanford University.

Section II:

A. All members have the right to vote and to run for office in the organization. In the event that an issue requiring a vote may pertain to only a portion of the membership, the Executive Board will poll only that portion, e.g. non-exempt staff.

B. Members may attend any meeting of the organization, its Executive Board and committees, unless the group is in a closed session. Program meetings are open to all interested University community members.

FUNDING

Operating expenses shall be met from a fund accumulated by the Association for that purpose. Members shall not pay dues, but rather, funds shall be raised by special activities (e.g. book sale) or by gift or assignment. <Each year the Fund Raising Committee shall organize sufficient fund raising activities to replace the amount spent or anticipated to be spent that year.> DELETE

OFFICERS

Section I: Election of Officers

The Executive Board of the Association shall consist of a President, a Vice-President (President-Elect), <a Secretary> TWO MEMBERS AT LARGE, a Treasurer, and the immediate Past-President (ex officio member). All members will be eligible to run for the Executive Board. Officers shall hold offices for <one> TWO business years, July 1 to June 31, except the Vice-President who is President-Elect. If the President withdraws before the completion of the term of office, the Vice-President will assume the office of President. All other vacancies from offices before the completion of their terms will be filled at the discretion of the Executive Board by special election or by appointment.

The nominating committee shall be chaired by the Past-President plus three additional representatives appointed by the President. The Nominating Committee shall arrange for preparation, distribution, and counting of the ballots. They will submit a slate of candidates to the membership on the first Monday in May of each year at least two weeks prior to the election. Each member shall vote for one candidate for each office. The candidate in each category receiving a simple majority of the vote shall be considered elected.

Section II: Duties of Officers

A. PRESIDENT. The president shall call and preside over meetings of the organization and of the Executive Board. The president shall select three members for the Nominating Committee, and shall be an ex officio member of all standing committees. The President is traditionally invited by the Academic Council Committee on Libraries (C-Lib) to meet with that group <and has served as recorder for the Committee on the Libraries of the University (CLU).> DROP

B. VICE-PRESIDENT/PRESIDENT-ELECT. This officer shall fulfill all the above duties of the President, should that officer be unable to do so, and shall serve as Chair of the Program Committee. After serving one year as Vice-President, this officer becomes President for the succeeding year.

<C. SECRETARY. The Secretary shall keep the minutes of all general meetings of the Association and Executive Board, submit reports to the SUL News Notes, handle correspondence for the Association, and deposit archival records of the Association with Special Collections and University Archives. The Secretary shall recommend the Chair of the Membership Committee.> DROP

ADD

C. MEMBERS AT LARGE. THE MEMBERS AT LARGE SHALL SERVE AS FULL MEMBERS OF THE BOARD, PARTICIPATING IN ALL MEETINGS, DISCUSSIONS, AND DECISIONS AND SHALL ALSO SERVE AS MEMBERS OF THE PROGRAM COMMITTEE.

D. TREASURER. The Treasurer shall disburse funds at the direction of the Executive board; render a statement of balance on hand; and prepare financial reports as requested and at the end of the business year. The annual treasurer's report should be distributed at the annual business meeting and published in the SUL News Notes. <The Treasurer shall recommend the Chair of the Fund Raising Committee.> DROP

STANDING COMMITTEES

Section I: APPOINTMENT

Appointment of the chairpersons shall be by the Executive Board. Chairpersons shall be responsible for regularly reporting to the Executive Board and to the Association membership at least once a year. The Committee Chairpersons shall serve as ex officio members of the Executive Board. Co-Chairs for any committee may be appointed at the discretion of the Executive Board. The President shall be an ex officio member of all standing committees. The Executive Board shall establish additional task forces (e.g. health and safety, personnel concerns, professional development) as needed to address particular issues.

Section II: RESPONSIBILITIES

A. Program Committee. The chairperson shall appoint the committee members. The committee is charged with the following responsibilities:

1. To determine areas of interest in the Association and support those interests through programs.
2. To provide opportunities for staff to meet and to discuss issues of interest.
3. To bring staff together in social situations such as an annual reception to welcome new members, a summer picnic, and a holiday party.

<C. Membership. The chairperson shall appoint the committee members. The committee is charged with the following responsibilities:

1. To keep a list of people who submit their names for membership in the Association. (See Membership. Section I)
2. To develop and maintain a mechanism for distributing information to the membership
3. To inform staff about the Association and encourage their participation.
4. To organize tours to help orient new staff members.
5. To sponsor the Amity Program whereby staff volunteers and new staff members are paired up and will meet periodically. The purpose of this program is to help create a friendlier environment, foster communication and diversity, and to help both gain new insights and wider perspectives> DROP ENTIRE SECTION C.)

D. Fund Raising. The <Chairperson> PRESIDENT <shall> MAY appoint the committee members.

The committee is charged with the following responsibilities:

1. To plan fund-raising events such as book sales to provide income for supporting programs and social events sponsored by the Association.