Volume 5, Number 07

February 23, 1996

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TABLE OF CONTENTS:

SUL/AIR Items

• Access to CN Accounts Will Change April 1st
• Fast Track Status 2/23/96
• Additions to Redesign Home Page
• Two More Web Classes Added
• Staff Composition Report
• Information Resources Specialist for Art and the Museum Joins RITS

• "Vladimirov's Russia"

• Cutting Corners: A Poem

As a next important step in SUL's migration off mainframe mail, we will be disallowing login access to some Forsythe CN accounts beginning April 1. The affected accounts are those which have been used primarily for email. You have probably been working with your expert partner over the last several months to migrate your email to either Simeon or one of the other systems. If your account is a "Class" or "Core" account, it will be unaffected by this change. If your Forsythe account begins with "cn.", and it is not a class or core account, check with your expert partner to ensure that you are ready for this change. They will be able to assist you with any final migration actions and can answer questions about the impact this change might have on your work. In addition, we've recently contacted several people who have outstanding migration issues that we need to assist with. We will not precipitously cause disruption of service to them.

Note: this will not terminate the use of the account for forwarding purposes if you have set a forward to go to your leland or sulmail account. Additionally, we will delay the deletion of any files associated with the accounts for several weeks as a safety measure. This is not the final deletion of the accounts, a process that will take place between May and September depending on the need for lengthy forwarding times. However, this will have a large impact on forsythe distribution list owners who have not yet migrated their lists to Majordomo. Disabling the login will prevent the list owners from doing maintenance to the lists.

Expert Partners will have a complete list of all CN accounts to be affected by this change. --Jane Adams, Library Systems

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Here is the summary time line and some comments on the project to get all domestic monographs in scope processed by Yankee Book Peddler ("Yankee" or "YBP").

Rather than one profile for all of SUL, we now have 13 subprofiles to cover our library locations. Although many aspects of profiling lend themselves to straightforward rules, the nuances for collections like Stanford's add many layers of complexity, and we expect we need a couple months of monitoring receipt before we tell YBP to start end-processing all our materials.

For the Engineering Library pilot, we gave YBP a set of rules for processing of the materials. In an effort to keep costs down and minimize chance for error, we are looking at all of SUL's variations for processing to see if there is a generic set of rules that can reasonably be applied to all our books processed by Yankee. Variations come in the following areas:

• book jacket being covered and applied for literature publications
• use of piggyback barcodes versus single barcodes
• placement of barcodes
• placement and stock for date due slip
• use of book pockets
• what we bind automatically versus what we bind after selector review

Standing Orders (S.O.s) are agreements with vendors in which the vendor sends us every title published within a given series title. Although in the past we have used a variety of book vendors to handle different S.O. series, we now are consolidating virtually all our domestic S.O.s with Yankee Book Peddler so that these materials will be sent to us fully processed and with bibliographic and invoicing data.

The process of redirecting S.O.s to YBP requires that first we cancel the order with the current vendor as of a given series number or title; e.g., "cease supplying with vol. 438." Simultaneously we tell YBP to "begin supplying with vol. 439." Adele Hogan and James Harris of the Serials Records Unit have just begun a special project to accomplish this redirecting of over 2,000 series titles over the next six months.

--Catherine Tierney, University Librarian's Office

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On the Redesign Home Page, two new documents were added this week to a new category called "Fast Track Monographs." The first document is Process Flow, which shows a conceptual breakdown (with some numbers) of the four combinations of shelf-ready and cataloging data availability for incoming monographs. Vickie Seymour and Sharon Propas prepared and distributed this to staff groups over the past six weeks.

The second document is an internal time line for the Fast Track implementation project.

--Catherine Tierney, University Librarian's Office

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Due to the demand for the training workshop Searching the Internet with Netscape, two additional sessions will be offered this quarter. The sessions are:

To register for a session, send an electronic mail request to training@sulmail. Include the date of the session you want to attend, your name, email address, phone number, department affiliation, status, and the type of computer on which you plan to use Netscape. If you already have some experience with using the Web you may view the class outline used for these training sessions. Additional sessions are planned for Spring Quarter. Once the schedule is finalized, it will be announced in SUL News Notes.

Please publicize this to the community as necessary.

--Steve Gass, RISC

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As part of our mission to provide perspectives on the ethnic diversity of the library staff, the Diversity Committee has again compiled statistical data on staff composition in SUL/AIR, illustrated by the table below. The table is differentiated among total staff, non-exempt, and exempt staff categories.

* Figures for 1993 are unavailable.

The table indicates a very slight increase in total minority percentage since the Diversity Committee last reported the percentages in 1992: from 23 percent in 1992, to 26 percent in 1994, and to 27 percent in 1995. While we are cheered by any increase whatsoever--no matter how small--the Diversity Committee points out the continuing discrepancy between non-minority and minority staff.

The Committee members also created pie charts that graphically show this discrepancy. We hope to present these charts on our new web page, which should be up and running within a few months.

The members of the Diversity Committee take this opportunity to remind SUL/AIR staff of the importance of diversity in our workplace. We invite you to submit to the Committee any recommendations and ideas you may have for workshops, programs or recruitment efforts to increase the number of minorities in our applicant pools, and to further our efforts in fostering cultural pluralism. You can call us to submit your ideas or feel free to send us email at Suldiversity@forsythe. The Diversity Committee members are:

--Cathy Jara and Linda Long, Co-chairs

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RITS is pleased to welcome Leslie Johnston as an Information Resources Specialist. Leslie will work with the Art Department and the Museum of Art, and will have offices in both Cummings and the Museum. She joins us from the Historic New Orleans Collection, where she managed the museum's technical projects. She also spent several years at the Getty Center for the History of Art and the Humanities, where she managed their online collections. Her technical expertise includes both database technology and imaging, which she will apply to projects to digitize the art collections in both departments. Leslie received her B.A. and M.A. degrees from UCLA.

--Lois Brooks, Academic Technology, RITS

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"Vladimirov's Russia" Watercolors (Exhibit Pavilion next to Hoover Tower, November 8, 1995 - March 1, 1996).

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--Anonymous

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SUL News Notes, an electronic publication of Stanford University Libraries (SUL), is issued weekly throughout the year. Submission deadline for each issue is 12 noon, every Thursday. Items should be sent to: CN.LLB@FORSYTHE.STANFORD.EDU

EDITOR & PRODUCTION: Lisa Krauss, 723-2019, lisa.krauss@forsythe.stanford.edu

EDITORIAL ASSISTANTS: John Baltierra, Branner (5-1102; cn.jab@forsythe.stanford.stanford.edu)
Lucretia Cerny, Catalog (5-1124; cn.cat@forsythe.stanford.edu)
Sarah Dohi, Swain (3-6401;cn.sed@forsythe.stanford.edu)
Liz Green, Reference (5-1058; cn.dat@forsythe.stanford.edu)
Donna Hjertberg, Cubberley (3-2121; cn.dxh@forsythe.stanford.edu)
Jill Otto, Falconer (5-1276; jotto@leland.stanford.edu)
Riva Bacon, Music (3-0873; hf.riv@forsythe.stanford.edu)
Lois Sher, Engineering (5-1016; cn.las@forsythe.stanford.edu)
Liz Wise, Preservation (3-9367; liz.wise@forsythe.stanford.edu)

COORDINATE LIAISONS: Elaine Cattell, Law (3-2477; elaine.cattell@forsythe.stanford.edu)
Suzanne Remington, Hoover (3-1259; suzyq@leland.stanford.edu)
Valerie Su, Medical (3-7198; valerie@krypton.stanford.edu)
Suzanne Sweeney, Business (5-2005; ssweeney@gsb-peso.stanford.edu)

An index to SUL News Notes is available, as well as other information, thanks to Brian Kunde.