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###     LIBRARY BULLETIN, Stanford University     December 6, 1991

_______________________________________________________________________________

###     Volume 44, Number 4

### __________________________________________________________________________



###     That's All, Folks!



     This issue is the last for the Library Bulletin as we've known it.  

Beginning in January, this monthly, printed publication of the Stanford 

University Libraries (SUL) will be replaced, on the recommendation of 

the Libraries' Communications Task Force, by SUL News Notes, a weekly, 

electronic publication for SUL staff.  We apologize to those readers 

who would prefer a printed publication, but, given the recommended 

weekly publication schedule and the demands that it will place on the 

publication's production team (Lisa Carlson and Editor, Tom Holt), the 

electronic format, as recommended by the Task Force, seemed the only 

solution.  On the plus side, because of its weekly publication 

schedule, the new, electronic publication will provide a more timely 

means of transmitting information to SUL staff.  Still, should the 

Directors feel that a more formal, printed publication is necessary to 

communicate with the larger campus community or beyond the campus, they 

may recommend that a less-frequent publication be initiated to 

supplement the weekly, electronic publication for SUL staff.

      The first issue of the weekly, electronic publication will be 

distributed to all SUL staff via electronic mail (e-mail) on Friday, 

January 10, 1992.  The deadline for submission of items will be noon 

on Thursday, January 9.  Items of interest to SUL staff will be 

welcome from SUL staff and non-SUL staff alike.  All items for 

publication should be submitted electronically to cn.bul@forsythe.

      The Systems Department has assured the production team that all 

SUL staff will have e-mail addresses by January 10 (many, of course, 

already do).  Therefore, all SUL staff will have access and will be 

able to submit items to the new publication.  If you have limited or 

no access to a computer, contact your supervisor to make necessary 

arrangements.  Those who are not SUL staff can receive the new 

publication also; to subscribe send your e-mail addresses to 

cn.bul@forsythe.

      By the way, SUL News Notes is only a suggested title for the new 

publication.  If you have others, we'd be glad to consider them.  

Also, this seems an appropriate time to solicit your ideas for making 

the new, weekly, electronic publication meet your needs.  Please feel 

free to send your suggestions to cn.bul@forsythe.  Finally, let me 

remind you of one of the principles which guided the Task Force's 

deliberations -- communication is only as good as each individual's 

commitment to it -- and strongly encourage you to communicate with 

your colleagues via the new, weekly, electronic publication for SUL 

staff.

--Tom Holt, Editor



###     Holiday Invitation



      All L&IR staff are cordially invited to attend a holiday luncheon 

on Tuesday, December 17th, 12 Noon - 3:00 PM at the Oak Lounge, 

Tresidder Memorial Union.      At 1:30 p.m., there will be 

entertainment, Santa Claus and a few surprises!

      Bring a plate of your favorite holiday goodies for our dessert 

table.

      The event is sponsored by SULA, SULSA and L&IR Central.



###     Communication at SUL



To:	The Communications Task Force [Jim Cruse (Chair), Cindy Skalski, 

Barbara Celone, Kevin Freeman, Karen Kalinsky, Maggie Kimball, Karen 

Nagy, Irene Severn, Lois Sher, Eleanore Stewart and Jane Vaden]

From:	L&IR Directors

Re:	Response to Your Recommendations



      The SUL Communications Task Force was charged to review the 

Libraries current methods of communication, and to make specific 

recommendations for improvements.  They provided us with a set of 

fourteen recommendations to foster more effective communications with 

SUL.

      We would like to express our thanks for the work the Task Force 

has done.



1.	Issue a Vision statement for L&IR



A revised L&IR vision statement will follow from the budget reduction 

process and will be announced to all staff in the February timeframe.



2.	Provide all staff with individual e-mail accounts



Jerry Persons is working on opening about 150 accounts.  He expects 

that all SUL staff will have individual computer accounts by early 

January, 1992.



3.	Mount electronic conferencing/bulletin board software for staff 

use



Irene Severn, Jim Cruse and Jerry Persons met with John Sack and Bill 

Yundt to discuss alternatives to implementing conferencing/bulletin 

board software.  It was agreed that a combination of e-mail, 

distribution lists, mail reflectors and an electronic bulletin board 

would address most of the needs of SUL staff.  Examination of 

electronic conferencing was discussed and remains open as an option in 

the future.



4.	Create a Nonexempt Staff Forum to promote communication



The Directors support and encourage the creation of a Nonexempt Staff 

Forum.  The Task Force 

recommended that the Directors establish an organizational structure 

to support this initiative. The Directors believe that the initiative 

for the Nonexempt Staff Forum should come from the staff, and 

encourage the Task Force to create a mechanism for launching, and to 

identify a set of appropriate individuals willing to launch, such a 

venture.  We feel that it would be useful to consider an L&IR-wide 

forum, not one focused solely in the Libraries.



5.	Create a weekly electronic publication for SUL staff



This is scheduled to begin January 1992.



6.	Establish a regular schedule for SUL Town Meetings



Bob Street agrees to hold one SUL Town Meeting per quarter during the 

academic year.  The first Town Meeting will take place Winter 

Quarter.



7.	Communicate outcomes of the weekly Directors' Meetings



The Directors agree to accept responsibility for communicating items 

of note from the weekly L&IR directors' meetings to our staff.



8.	Directors communicate regularly with SUL staff regarding 

developments in their respective areas



Each Director will establish a mechanism for communicating with staff 

regarding developments in her/his respective areas (e.g., regular 

staff meetings, electronic mail, using distribution lists and posting 

items of interest to the b-board).



9.	Distribute detailed information on the annual salary program



L&IR HR will disseminate information on how the salary program is 

administered and how merit recommendations are made.  They will also 

provide statistical information to the Directors who will share the 

information with managers and supervisors.  We expect 

managers/supervisors to share the information with their employees.





10.	Formally announce all Committees, Task Forces, Working Groups



This will be done via the proposed b-board (see #3 above).



11.	Include IR personnel in the "Meet the Directors" series



Inclusion of IR personnel in the "Meet the Directors" series is 

underway.



12.	Reinstate a Staff Lounge



Space for a staff lounge has been included in the plans for the Green 

West renovation.  We have been unable to identify an alternative 

lounge area for the interim, but we will continue to look for suitable 

space for the lounge.



13.	Support and encourage Library Orientation Programs



LHRD has already participated in financial support for the Library 

Orientation Programs, and anticipates their continued support through 

the Staff Development and Career Enhancement Initiative.



14.	Create and maintain a Library Staff Directory



The Systems Department will work on establishing and maintaining a 

Staff Directory on a server or b-board.



###     Ben Moves to Meyer



      Ben Martin, Night Supervisor at the Art Library for the past 

seven years, is moving on.  He will begin his new job as Night 

Supervisor in Meyer Library on December 16.

      The Art Library staff will miss Ben particularly for his 

reliability.  Ben works a shift that includes hours many of us are 

already asleep (but undergraduates aren't).  We have been very 

fortunate that Ben has called in sick only once in seven years.  He 

has graciously handled more than his share of difficult situations, 

from stray dogs to irate and confused faculty.  Ben will also be 

missed for his funny and almost impenetrably erudite staff meeting 

minutes. Our collective vocabulary will be much poorer without him.

      Most SUL staff know Ben by his ever-present bowler; we will 

watch his transition with interest, to see if new responsibilities 

inspire a variation in his headgear.

      Congratulations, Ben!

--Amanda Bowen, Art Library





###     Jackson Now Uses Socrates



      Beginning September 1991, the J. Hugh Jackson Library of the 

Graduate School of Business began relying on Socrates for access to 

current materials.  The card catalog was closed.  The library 

currently has six public terminals on the first floor with plans to 

add additional terminals on other floors.

      There are tentative plans to compact the catalog by pulling 

cards for titles in Socrates.  So if you missed the Great SUL Card 

Pulling Project (or you really liked pulling cards), you may have 

another chance to pull cards.

--Suzanne Sweeney, Jackson Library





###     New Document Transmission 



      Available now from the Research Libraries Group (RLG) is Ariel, a 

new software package that enables fast, reliable, high quality 

transmission of documents and images over the Internet (a communications 

network available at many higher-education and research institutions).  

Using standard PC hardware, Ariel produces images of much greater 

resolution than FAX machines and, because Internet transmission is often 

free, at much lower cost.

      With an 80386 (or 80286) microcomputer, a scanner, and a laser 

printer, Ariel software users can scan, store, transmit, and print any 

material, including photos, drawings, charts, formulae, and tables.  

Ariel compresses data while scanning, thus speeding transmission and 

reducing PC storage requirements.  A typical page of text takes 10 

seconds to scan, less than a minute to transmit, and 20 seconds to 

print.  Over 600 scanned pages can be stored for transmittal.

      Ariel software operates on a stand-alone PC-to-PC system.  (Ariel 

is not related to and works independently of RLIN, the Research 

Libraries Information Network.  Ariel users do not have to be RLIN users 

in order to use the Ariel software.)

      At the core of the system is an 80386 PC (IBM PC/AT or compatible) 

with an 80 MB hard disk (an 80286 PC with a 30 MB hard disk is adequate 

but not recommended for high-volume users).  Attached to the PC at one 

end is a scanner, either a HP ScanJet Plus or a Panasonic FS-RS506.  

Both provide high, 300 x 300 dots-per-inch resolution as compared to 100 

x 200 dpi for most FAX machines.  Documents up to 8 l/2" x 14" can be 

scanned directly without having to be photocopied first.  At the other 

end is a laser printer, an HP LaserJet II or III, which prints 

transmitted documents on regular bond paper.  With an appropriate PC FAX 

card, Ariel can also be adapted to use a FAX machine as a printer, 

producing images of much greater resolution than usual FAX copies (but 

of lesser quality than laser-printed copies).

      When the system hardware is not actively being used for Ariel 

functions, it can be used for other independent applications -- like 

desktop publishing, word processing, scanning, printing.

      Ariel comes in two versions: a complete 

scan/transmit/receive/print software package ($479 per copy) and a 

receive/print-only package ($249 per copy).  Bulk discounts are 

available.

      For more information about Ariel and its hardware requirements, 

please contact the Information Center, e-mail bl.ric@rlg.bitnet.

--Jennifer Porro, RLG





###     Letters to the Editor



      It has been suggested that we include a questions-and-answers 

column as a regular part of the recommended weekly, electronic 

publication for SUL staff.  It is an excellent suggestion, so I 

encourage SUL staff to begin to submit questions regarding policies, 

procedures, etc. immediately.  I will forward those questions to the 

appropriate individuals and will share both the questions and answers 

once we have responses.  Although we will not print the names of either 

those asking or responding to questions, I do ask that you submit your 

name with your question (in case I have a question about your 

question).  Please send all questions to the Editor at cn.bul@forsythe.

      Thank you.

--Tom Holt, Senior Editor





###     A Frosh, B'Gosh!



     I am sitting at a public access terminal in Green Library.  The 

person who was using the terminal before me had been punching the 

keyboard and murmuring in puzzlement before getting up and leaving in 

apparent frustration.  When I sat down at the terminal, I saw that on 

the the screen was the prompt:



			enter class



      To which this individual had been responding:



			freshman



--Jon Corelis, RLG



###     ALA Scholarships



      The following scholarships are available to individuals planning 

to enter a program of study leading to a master's degree in library and 

information science.  Applicants for these scholarships cannot have 

completed more than 12 semester hours (or equivalent) towards the M.L.S. 

prior to December 1, 1992.  Individuals need not have been accepted into 

a library education program at the time of application, but recipients 

must enter an ALA-accredited master's degree program.

      Applications may be requested from the Staff Liaison, ALA 

Scholarship Juries, 50 E. Huron Street, Chicago, IL 60611, 312/280-4277; 

x4281 or x4282. Applications must be postmarked no later than December 

31, 1991.





NAME:   DAVID H. CLIFT SCHOLARSHIP

AMOUNT:   $3,000

FACTORS CONSIDERED:  Academic excellence, leadership qualities, evidence 

of a commitment to a career in librarianship.

ELIGIBILITY:  U.S. or Canadian citizens





NAME:   LOUISE GILES MINORITY SCHOLARSHIP

AMOUNT:  $3,000

FACTORS CONSIDERED:  Academic excellence, leadership qualities, evidence 

of a commitment to a career in librarianship.

ELIGIBILITY:  U.S. or Canadian citizen.  Members of principal minority 

groups (American Indian or Alaskan Native, Asian or Pacific Islander, 

African-American or Hispanic).

--Barbara Celone, Chair, 1992 Giles Minority Scholarship Jury



###     Some Holiday Closures



     The Math/Computer Science Library will be closed from December 14 

through January 5. The library will undergo re-encapsulation of the 

asbestos and a complete reconfiguration of the lights.

      Also, Special Collections will be closed the week of December 23-

27, except by appointment.  Please contact Linda Long at 725-1026 or 

CN.LJL if you need access to the Department Monday, Thursday, or Friday 

of that week.  We will resume regular hours on Monday, December 30.



###     SPEC Kits Available



     The Systems and Procedures Exchange Center (SPEC), which is part 

of ARL's Office of Management Services, has recently published SPEC Kit 

#175, Scholarly Information Centers in ARL Libraries.  The kit explores 

the extent to which the use of telecommunication technology and 

electronic data have come together to form "scholarly information 

centers" in research libraries and contains documentation featuring:  

programming and policy statements; marketing and publicity; facilities; 

and user guides. Kit #175 is shelved in the Green Library Stacks under 

the following call number: Z675.U5S66.

     SPEC Kit #176, Library Services for Persons with Disabilities, can 

also be found in the Green Library Stacks under the same call number. 

This kit updates an earlier SPEC Kit and contains the results of a 

survey taken of ARL libraries in the Spring of 1991 and features: 

planning documents and service policies; staff training materials; 

library brochures and handouts; floor plans and equipment; and building 

evacuation procedures.

--Miriam Palm & Tom Holt





###     Behind the Scenes with SULA



      The SULA Executive Board would like to keep you informed of 

discussions and planning which occur at Board meetings, as well as 

within the various standing committees (Program, Fund Raising, 

Professional Concerns, Membership, and Minority Internship).  As 

activities are scheduled there will be, of course, announcements made 

in the Bulletin and elsewhere; this is just an opportunity to let you 

know the general directions being explored by the organization.

      The Professional Concerns Committee, chaired by Vicky Reich, is 

working on a program to address personnel issues.  Speakers will 

discuss how the SUL Librarian's series relates to the SU 

classification system as a whole and will cover promotion and career 

review as they are outlined in "Personnel Program--Academic Staff--

Libraries" (aka the Blue Book).  The program should be sometime early 

in the new year -- stayed tuned for more information.  The very 

successful Minority Internship Program, which was organized by the 

Professional Concerns Committee last year, will be repeated this 

year; the Program now has its own standing committee, chaired by 

Amanda Bowen.

      SULA's Program Committee is beginning to line up the "Meet the 

Directors" Series, the first of which should occur in December or 

January, and the Membership Committee, chaired by Heidi Lerner, 

reviewed the membership database in order to revive the New Members' 

Lunches. 

      Members-at-Large, Cath Tierney and Lennie Stovel, are compiling 

a list of prospective projects to expend SULA's portion of Book Sale 

revenue.  Related to this, the Board will be discussing SULA 

activities vis-a-vis the charge of the organization; if you have 

ideas about what SULA should be addressing that it currently is not, 

let us know.  You can reach President Connie Brooks at cn.clb, Cath 

at cn.cmt, or Lennie at bl.mds@rlg.

      Finally, Connie and SULSA President, Lois Sher, are exploring 

the issue of merging SULA and SULSA and enlarging the organization to 

include all L&IR staff.  There will be much public discussion of 

this, as well as referendums of SULA and SULSA members.  A change of 

this nature will take time.  If both organizations approve the 

merger, a new charge and new by-laws would have to be written, 

followed by elections for a new Board.

--Eleanore Stewart, SULA



###     Hail & Farewell in Payments 



      Please join me in welcoming Beth Martin to the Payments 

Section. Beth began work November 11, replacing Craig Hammond who is 

out on long-term disability.  Beth has been a buyer at the Stanford 

Bookstore for the past two years, and is ready for some hard-core 

library experience, as she is an MLS candidate at San Jose State. 

Beth has been volunteering at the Green Library Information Desk for 

several quarters, and now has joined SUL as a salaried staff member. 

I'm happy to have another redhead in our department!

      At the same time, we will be saying farewell to Mercedes Pujol, 

whose last day was Friday, November 22.  Mercedes began her work in 

Serials as a student assistant in October 1989, and after proving 

indispensable, became our LS-I in the Serials Acquisitions Section.  

When the Payments Section was formed last February, Mercedes moved to 

payments full-time, and has learned monograph payments, designed our 

housekeeping system for pending invoices and returns, and jumped into 

NOTIS online payments with gusto.  Please join me in wishing her well 

as she returns to her native Barcelona to assume the leisurely (and 

well-deserved) life of a faculty wife.

--Miriam Palm, Serials & Acquisitions







C  A  L  E  N  D  A  R



Holiday Luncheon

December 17

12 Noon - 3:00 p.m.

Oak Lounge

Tresidder Memorial Union







¥ E x h i b i t s ¥



¥ In Self-Respect and Decent Comfort - thru Jan. 5, 

Green Library Lobby



¥ Pompeii to Palo Alto - thru December 13, Meyer Memorial Library, 

2nd Floor



¥ Preservation and You - thru Fall Quarter

Falconer Biology Library







###     RLG Elects Board



      The members of the Research Libraries Group, Inc., have elected a 

new, 15-person board of directors, which met for the first time in 

Washington on October 4th.  The board will guide the overall direction 

and activities of RLG as it continues to seek ways to solve the problems 

of scholarly information management and access through cooperative 

action.

      The new board replaces RLG's former 40-person board of governors, 

which included appointees from the largest institutions belonging to the 

organization.  It represents a growing spectrum of members who have 

joined the consortium's ranks in recent years.  In addition to academic 

research institutions, whose libraries continue to make up the 

membership's core, RLG's current roster of members includes independent 

research libraries, museums, archives, and historical societies.

      "This is an exciting time for RLG," commented Joanne R. Euster, VP 

for University Libraries at Rutgers University, whom the new board 

elected as its first chair. "This board is an outstanding group of 

people, with a wide variety of backgrounds and skills. Their range of 

experience together with the board's streamlined structure gives RLG a 

solid base on which to build for the future."

      The other members of the RLG Board are:  Millicent D. Abell, 

University Librarian at Yale; Sterling Albrecht, University Librarian at 

Brigham Young; Joseph A. Boisse, University Librarian at UC Santa 

Barbara; Nancy M. Cline, Dean of University Libraries at Pennsylvania 

State University; Sheila D. Creth, University Librarian at the 

University of Iowa; Max J. Evans, Director of the Utah State Histor

ical Society; Larry J. Hackman, Assistant Commissioner of Education for 

the New York Archives & Records Administration; Stanley N. Katz, 

President of the American Council of Learned Societies; Donald W. Koepp, 

University Librarian at Princeton; Katherine Martinez, Director of the 

Winterthur Library & Director of the Advanced Studies Section of the 

Winterthur Museum, Garden and Library; James Michalko, President of RLG; 

Charles E. Miller, Director of the University Libraries at Florida State 

University; Margaret Otto, Librarian of Dartmouth College; Robert H. 

Scott, VP for Finance at Harvard, elected to be RLG's new Treasurer.

      Noel E. Hanf, of the New Haven firm of Wiggin & Dana, was re-

elected secretary of the corporation and serves on the board ex officio.

--Hilary Hannon, RLG





###     Diversity Update



     In its efforts to improve ethnic and cultural diversity among SUL 

staff, the Diversity Committee has created a document entitled 

"Employment Guidelines for Supervisors/Search Committee Chairs".

     This document will assist Search Officers/Search Committees in 

improving the diversity of applicant pools and ensure that hiring 

decisions are in line with the University Affirmative Action policy.  It 

is a tool that provides strategic tips on:  writing the job description, 

establishing selection criteria, posting and advertising, reviewing 

applications, the interview process and, ultimately, making the hiring 

decision.  Also included is a document entitled "Pre-Employment 

Inquiries" which will provide information to Search Officers on what you 

can and 

cannot ask persons seeking employment.

     Copies can be obtained from LHRD in Sweet Hall, 3rd floor.  It 

will be handed out automatically at the beginning of each search to 

Search Officers.

     SUL Diversity Committee members are as follows: Barbara Celone, 

Betty Lum, Cathy Jara, Vitus Tang and Ana Maria Cobos.         --Cathy 

Jara, L&IR HR





###     Scholarship for Minority Students



      A scholarship in the amount of $2,000 will be granted to a 

minority student entering an ALA-accredited library school or to one 

currently enrolled in such who has not completed more than half of 

his/her coursework.  Although applications are due February 1, evidence 

of admission to a specific library school does not have to be provided 

until May, when the money is dispersed.  Black, Hispanic, Asian, Pacific 

Island, or Native American students who wish to study medical 

librarianship are eligible.  Applications are obtained from MLA 

headquarters:



	Medical Library Association

	Professional Development 

	    Department

	6 North Michigan Av. #300

	Chicago, Illinois  60602

	(312) 419-9094



      Applications must be submitted to the Jury chair by February 1, 

1992.  The Jury chair this year is:



	Valerie Su

	Lane Medical Library

	Stanford Medical Center

	Stanford, CA 94305-5323

       (415) 723-7198



###     PERSONNEL NOTES



A  R  R  I  V  A  L  S:

Christopher Olsen		Math/Computer Science

Pedro Ganaja		Meyer Library

Beth Martin			Serials & Acquisitions

Barbara Casaretto		Branner Library

Stuart Miyasato 		Meyer L&IR Cluster



D  E  P  A  R  T  U  R  E  S:

Mercedes Pujol		Serials & Acquisitions





STANFORD UNIVERSITY LIBRARIES

STANFORD, CALIFORNIA 94305



The Library Bulletin ceases publication with this issue.  It will be 

replaced by a new, weekly, electronic publication in 1992.  The 

submission deadline for the first issue of the new publication will be 

12 Noon Thursday, January 9, 1992.  The publication date for that 

issue is Friday, January 10, 1992.  Items for publication in that 

issue should be sent to:



CN.BUL@FORSYTHE

Senior Editor: Tom Holt

Issue Editor: Tom Holt

Production: Lisa Carlson

Printer: Stanford Publication Services









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