What is the Workflow Project?
The Workflow Project is charged with providing a central location
to perform approvals online, allowing greater accountability and
auditability.
In general, a workflow system is an automated process manager
that manages process flows across multiple work activities, making
business processes flexible, visible, and changeable. Stanford
has defined its implementation of workflow to focus on formal
approval, approval tracking, and approval auditing.
The Workflow Project's basic design goals are to:
- Use existing business applications to the extent possible
to meet workflow needs
- Keep the workflow processes as consistent as possible across
business applications
- Use Authority Manager for defining system identified approvers
and FYI recipients
Workflow Pilot Implementation
The initial implementation will roll out with online approvals
for these PeopleSoft HR transaction types:
Create a Position
Create a Job Requisition |
July 21, 2003 |
Hire an Applicant
Add a Concurrent Job |
October 2003 |
The Workflow system at Stanford will have four kinds of users:
| Originators |
Originators enter transaction data into the administrative
system and identify the approvers. In the Worklist Manager,
they have the power to Recall or Delete transactions while
they are pending approval. |
| Approvers |
Approvers may approver, return, or decline transactions
from the Worklist Manager. |
| FYI Recipients |
FYI recipients receive an email notification that a transaction
has occurred. |
| Super-Approvers |
This is the system's safety valve. The Payroll office will
have the power to Super-Approve transactions by request. Super-Approval
overrides all of the pending approvers on a transaction and
fully approves the transaction. FYI recipients still receive
their email notification. |
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