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• Instructions for first time users of the Software Licensing Web Store

Instructions for first time users of the Software Licensing Web Store

1. Have the following information ready before you follow the link to “order” or to enter the Software Licensing Store:
   • Your SUNet ID and password
   • If you are purchasing for someone else, you must have ready the SUNet ID of the person for whom you want to purchase the software. They need to have logged in to the store previously (have them go to softwarelicensingstore.stanford.edu and authenticate).
   • The version of the software you wish to obtain.
   • Your account number (P-T-A-O), Project-Task-Account-ORG*, and information about who approves on that account (name, email, phone number).
   • Your Principal Investigator (PI’s) information (name, email, phone number).
   • Other information that’s specific to your various software purchases:
     • Machine Name
     • The operating system on the machine
     • Location of Machine
     • Stanford-owned or personally-owned
     • HostID or IP address
2. From the Software Licensing List (softwarelicensing.stanford.edu/list.html), select “order”. This will bring you to the home page for the Software Licensing order form. Note: If the link in the upper RIGHT corner says “sign in,” please click on that and authenticate with your SUNet ID and Password. If not, proceed to step 3.
3. Click on the name of the software you wish to purchase on the bar above the welcome text. You will arrive at a box shot. Select that. You will be presented with various configurations and versions. Select the version you need and “add to cart.”
4. In the cart, select whether you are purchasing for yourself or for some other eligible person who has previously logged into the store. If you select “I am placing this order on behalf of”, you will need to enter their SUNet ID in the space provided.
5. Then select “Check Out”. This will take you through a series of questions. Input the information you prepared before you logged in. You will input information about your purchase, and about how it is to be billed. Once you submit the order (“proceed with order”), you will receive an email (from Stanford University-Software Licensing) that states the order is on hold until approved. (Note if you ordered for someone else, they also get an email.)
6. After the order is approved, the person for whom the software has been purchased will receive an email with a link and instructions for downloading the software.

Our Contact Information

• Website: softwarelicensing.stanford.edu
• Email: software@stanford.edu
• HelpSU Ticket: helpsu.stanford.edu/?pcat=softwarelicensing&dtag=inquiry

*If you are curious about which ORG, it’s the TASK ORG see www.stanford.edu/dept/pres-provost/budget/org/