SharePoint
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Overview
SharePoint is an advanced service that offers tools for managing content that you want to make accessible on the Web. Common collaboration tools including wikis, blogs, and discussion forums are integrated with productivity tools such as event calendars, announcements, and tasks lists. Built-in web content and document management capabilities allow you to create, store, edit, and distribute web pages and store and distribute most office documents such as PDF, spreadsheets, and text documents. Workflow tools allow you to automate business processes such as approvals and publishing.
As a SharePoint administrator you are responsible for—and have control over—the look and feel of your web pages, user privileges (e.g., who can review, edit, or post content), and workflow processes.
All that is required for administering and using SharePoint is a web browser. IT Services takes care of the infrastructure, including the equipment (e.g., servers, storage) and the software needed to run the service.
There is a monthly (per site) fee for using SharePoint.
The following demos provide more information about SharePoint:
IT Services strongly advises that no Restricted Data be stored on SharePoint.
Local site collection administrators and users are ultimately responsible for the security of their data. If you have specific questions or issues with security features of SharePoint, please submit a HelpSU request.
Clients of this service should review the Information Security Office's Stanford Data Classification Guidelines.
Stanford SharePoint Features
In addition to SharePoint's standard capabilities, IT Services provides these additional features with Stanford's SharePoint service:
- An infrastructure architected for high availability, secure access, and content protection, including clustered and load-balanced servers, 24/7 monitoring, Stanford Kerberos integration, and nightly content backups.
- 1 GB of disk space for building the web site collections and for storing documents, web content, and other web-accessible assets. (Additional space available as needed for an additional charge.)
- Separate development environment for testing and developing changes to your production site collection.
- On line documentation available.
- Support for vanity URLs (e.g., name.stanford.edu).
- Public access to your content (if you choose).
Should I Consider SharePoint?
If you or your colleagues need to share documents, collaborate on content, or manage collaboration on projects, then you may want to consider this rich tool set. SharePoint is well suited for internal, non-public applications such as department intranets, research project sites, or class portals.
For SharePoint's basic capabilities, you should be familiar and comfortable working with the Web and web-based applications, and have a strong sense of goals for the use of the tools. For its more advanced capabilities, you must have (or have access to) intermediate-to-advanced web development skills. In either case, expect to take some time to learn how best to use and administer the service.
For More Information
To get more details about the SharePoint services, please submit a HelpSU request. To request a SharePoint service site, submit an OrderIT request.
Rates
Rates are available on the Computing Services Rates page.
