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STANFORD UNIVERSITY

INFORMATION TECHNOLOGY SERVICES

Service & System Metrics

Overview

At IT Services, we strive to continually improve the service we deliver the Stanford community. We capture a large number and variety of measurements to monitor and evaluate our performance. This page provides a selection of key metrics on our most visible and utilized services.

Each metric displays current and historical performance, and, if appropriate, targets intended to reflect excellent service. The frequency of updating of each metric varies (weekly, monthly, annually); see notation besides each description.

We welcome your input on these metrics. If you have feedback, or would like further information, please contact us at its-survey@lists.stanford.edu.

Satisfaction

Annual Client Satisfaction Survey
  • Satisfaction Rating in 2009
    4.90
  • Target Satisfaction Rating in 2010: 5.0+
View larger graph with historical data
View larger graph with historical data

IT Services conducts an annual Customer Satisfaction Survey. This survey is distributed to a random sample of faculty, staff, and students in order to collect objective data about what is working and where the clients would like improvements. Satisfaction is rated on a scale from 1 to 6 from "very dissatisfied" to "very satisfied".

View a complete report on survey results

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For the Month of September, 2009Monthly Client Satisfaction Survey
  • Overall Satisfaction Rating
    5.5
  • Target Satisfaction Rating: 5.0+
View larger graph with historical data
View larger graph with historical data

IT Services conducts weekly surveys of a random sample of customers submitting Help SU ticket requests. These results are tabulated on a monthly basis. Clients are asked to rate their satisfaction level on a scale of 1-6 for timeliness, problem resolution, customer service, technical competence and overall satisfaction. Our goal is to achieve a score of 5.0+ on all of these scales.

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Performance

HelpSU Service
On average, IT Services receives 1500 requests per week for assistance from campus clients having difficulty accessing or using Stanford's computing and communication services. Various support groups within IT Services work to provide answers to these requests. This service is available M-F from 8 AM to 5 PM.
For the Week Ending November 13, 2009HelpSU Case Response Time
  • Urgent
    4% of all requests
  • 100%
  • Target: 75% responded in less than 1 business hour
  • Non-Urgent
    96% of all requests
  • 82%
  • Target: 85% responded in less than 4 business hours
View larger graph with historical data
View larger graph with historical data
IT Services target is to respond to 75% of all urgent requests within one business hour and 85% of all non-urgent requests within four business hours. A "response" is defined as personal contact either via phone or email.
For the Week Ending November 13, 2009HelpSU Case Resolution
  • Urgent
    4% of all requests
  • 100%
  • Target: 75% resolved in less than 4 business hours
  • Non-Urgent
    96% of all requests
  • 78%
  • Target: 85% resolved in less than 12 business hours
View larger graph with historical data
View larger graph with historical data
IT Services target is to resolve 75% of all urgent tickets in less than four business hours and 85% of all non-urgent tickets in less than 12 business hours.
For the Week Ending November 06, 2009HelpSU Ticket Aging
  • % Cases > 5 Days
    17%
  • Target: 10%
  • % Cases > 1 Month
    7%
  • Target: 0%
View larger graph with historical data
View larger graph with historical data

IT Services support groups target is to complete 85% of all tickets within 12 business hours. However, a subset of complex tickets require longer time frames to complete. These cases are managed and tracked as Aging Tickets longer than 5 days old. All cases should resolve in less than 1 month.

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For the Month of October, 2009Operator Services Center
  • % of University Calls Answered in < 30 secs
    93%
  • % of SHC Calls Answered in < 30 secs
    94%
  • % of LPCH Calls Answered in < 30 secs
    93%
  • Target: 80%
View larger graph with historical data
View larger graph with historical data

IT Services manages the Operator Services Center (OSC), a call center providing directory, paging, and emergency code calling for Stanford University, Stanford Hospital, and Lucille Packard Children's Hospital. Approximately 100,000 calls are answered each month; 80,000 of which are for the Hospitals.

Inter-entity agreements with Hospitals require that 80% of all calls are answered in less than 30 seconds. The service is available 24/7.

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For the Week Ending October 16, 2009Cable TV Order Processing
  • Avg. Days to Complete
    3.8
  • Number of Orders: 43
  • Target: 3 Days
View larger graph with historical data
View larger graph with historical data

IT Services receives anywhere between 30 and 200 requests per week for Cable TV services. IT Services has set a target of 3 business days to complete these requests.

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For the Week Ending October 16, 2009Cell Phone Order Processing
  • Avg. Days to Complete
    1.2
  • Number of Orders: 51
  • Target: 3 Days
View larger graph with historical data
View larger graph with historical data

IT Services receives upwards of 40 requests per week to purchase or upgrade a cell phone or PDA device. IT Services has set a target of 3 business days to complete these requests.

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For the Week Ending October 16, 2009Order Processing for Phone Adds/Moves/Changes/Disconnects
  • Avg. Days to Complete
    2.6
  • Number of Orders: 117
  • Target: 7 Days
View larger graph with historical data
View larger graph with historical data

IT Services receives upwards of 600 requests per week to add, move or disconnect phones or to change the services subscribers use. Many of these requests require scheduling of a phone technician to come onsite to do the work, which might involve one phone or dozens. IT Services has set a target of 7 business days to complete these requests.

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Availability

IT system availability metrics are commonly expressed as percentage up time exclusive of scheduled maintenance windows. Our range of target availability is 99.0% to 99.999%. A 99.0% availability allows for up to 101 minutes of outage per week; a 99.999% availability allows for 6 seconds of outage per week.

For the Month of October, 2009Email Availability
  • 99.84%
  • Target: 99.99%
View larger graph with historical data
View larger graph with historical data

IT Services provides the infrastructure to support the primary email service to Stanford faculty, students and staff. Availability of the host servers is critical to the delivery and reception of mail for all addresses "@stanford.edu".

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For the Month of October, 2009HelpSU Request System Availability
  • 100.0%
  • Target: 99.0%
View larger graph with historical data
View larger graph with historical data

Stanford's HelpSU request system is the university's central online service for routing requests for IT assistance. The system and application (Remedy) are also used by many schools and departments as a general "action/request" web based tool. The service is scheduled to be available 24/7 excluding defined maintenance windows.

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For the Month of October, 2009OrderIT Site Availability
  • 100.00%
  • Target: 99.0%
View larger graph with historical data
View larger graph with historical data

The OrderIT Site is a web-based tool utilized by schools and departments to order IT services and view on-line monthly billing statements. The service is scheduled to be available 24/7 excluding defined maintenance windows.

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For the Week Ending November 06, 2009Network Backbone Availability
  • 100.00%
  • Target: 99.99%
View larger graph with historical data
View larger graph with historical data

IT Services operates the Stanford University Network (SUNet) backbone, delivering computing network connectivity between campus buildings and between Stanford and Internet providers (e.g., commercial Internet, Internet2). It does not include service within buildings (i.e., local area networks) nor Internet connectivity beyond the Stanford campus. The service is available 24/7.

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For the Week Ending November 06, 2009Networking Internet Availability
  • 100.00%
  • Target: 99.5%
View larger graph with historical data
View larger graph with historical data

IT Services provides Internet connectivity to the campus backbone through a variety of contractual arrangements with private and public service providers. These services are engineered to provide redundancy in the event of a single vendor outage. The service is available 24/7.

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For the Month of February, 2009Telecommunications Availability
  • 100.000%
  • Target: 99.999%
View larger graph with historical data
View larger graph with historical data

IT Services provides telephone service to the Stanford campus, student residences, hospitals and a number of off-campus affiliate buildings. IT Services is committed to maintaining availability on this critical service at the highest possible level.

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Of General Interest

For the Month of September, 2009Email and Spam
  • % Spam
    35.6%
  • Spam Tagged: 11,415,915
    Total Messages: 32,030,710
View larger graph with historical data
View larger graph with historical data

IT Services screens all incoming email for spam messaging. As of 10/06, messages coded [SPAM:#####] are deleted prior to delivery. This measurement shows the percentage of delivered, incoming messages tagged as spam to assist clients in mail management.

View anti-spam service

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Last modified Wednesday, 03-Jun-2009 11:28:29 AM

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