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• Create and Work With Tags

Create and Work With Tags

Tags

Tags are your personal classification system for email messages, contacts, tasks, and appointments. Using tags is an aid for finding items. For example, you might have one tag for Immediate Turnaround and another for Medium Priority. Some of the things you can do with tags include:

• Sorting email.
• Searching for and displaying tagged items.
• Creating as many tags as you want.
• Assigning multiple tags to the same item.

Creating Tags

1. Create a new tag using any of the following:
   • Right-click (CONTROL+click on the Mac) Tags in the Overview pane, and select New Tag.
   • Select a message, click in the toolbar, and click New Tag.
   • Right-click an item in a list view, choose Tag Message, and click New Tag.
   • Right-click Tags or a tag in the Overview pane and then click New Tag. The Create New Tag dialog box is displayed.
2. Type a name for the tag in the Tag name field, and choose a tag color from the drop-down menu.
3. Click OK. Tag names can have any character except the following:
   • : (colon)
   • / (forward slash)
   • " (double quotes)
4. The new tag is listed under Tags in the Overview pane and can be applied to any email messages or contacts.

Assigning a Tag to Messages and Other Items

Tagging is similar to flagging except that you can create and apply multiple tags to a single item to classify it under several categories simultaneously. After you create a tag, you can apply it to conversations, messages, or contacts.

Tag an item using drag and drop

Drag and drop the tag from the left-hand Overview pane onto the item on the Content pane.

Remove a tag from an item

1. Right-click the item from the list and choose Tag Message then choose Remove Tag.
2. Select the tag you want to remove, or choose All Tags to remove all tags at once.

Apply/remove a tag to multiple items at once

1. Select all the items to be tagged using CONTROL-Click or OPTION-Click on the Mac.
2. Right-click over any one of the selected items, and choose Tag Messages, then choose New Tag, or Remove Tag.

Find tagged messages quickly

Click a tag in the Overview pane. All messages with the selected tag are displayed in the Overview pane.

Delete a Tag

1. Right-click the tag name on the Overview pane.
2. Click Delete. Deleting a tag removes the tag from any item that had that tag. The items themselves are not deleted. You see a Warning to confirm the deletion of the tag. Click Yes.