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• Set Up Group Contact List

Set Up Group Contact List

The Group Contacts feature allows you to create contact lists, also known as email aliases, that contain multiple mailing addresses. When you select a group contact name, everyone whose address is included in the group list is automatically added to the address field of the message.

The icon indicates that a contact name is a group contact.

Create a New Contact Group

1. Click Address Book from the main toolbar and click the down-arrow on the New button to click New Contact Group. The New Contact Group form is displayed.
2. Type the name for this Contact Group into the Group Name field.
3. Click Address Book to select where you want to add this contact group.
4. To add members to this group:
   • Type a name into the Find field.
   • Select the address book you want to search using the drop-down list.
5. Names that match your entry are listed in the box below the Find field.
6. Choose from the following options:
   • Select the names to enter by clicking once on a name in the list and click the Add button.
   • To add several names at once, click several names using CONTROL+click in Windows, or OPTION+click on the Mac. Once all names are selected click Add.
   • Click Add All if your list consists of all the names you want added to your contact group. The names are added to the Group Members list.
   • Type email addresses directly in the box in the lower right of the form. Separate addresses with either a comma (,), a semicolon (;), or using RETURN. When you have finished typing the addresses, click Add.
7. Click Save on the toolbar. The new group contact is added to your address book.

You may use the contact group by entering its name in the To field when sending an email, entering it into the Attendees or even the Schedule tab when creating a meeting, or when you want to share a folder.