What's New and Different?
New online location: webcal.stanford.edu
The URL for Stanford's web-based calendar changes to webcal.stanford.edu. You can access Sundial until September 30, 2009, however, Stanford Calendar will be the system of record. Room reservations and meetings scheduled via Sundial after July 2, 2009 will not be honored. After the system migration, please do not use Sundial to schedule new meetings or appointments.
Email integration: webmail.stanford.edu
The new Stanford Email and Calendar web client offers a rich, integrated experience, consolidating your email and calendar as well as your address book and tasks into a single web page. With Stanford Email and Calendar, you can create new meetings by dragging email messages into your calendar, accept meetings right from your email, and much, much more.
Viewing: calendar access rights
The Access Rights that you have set for your Sundial calendar will affect who can view or make appointments in Stanford Calendar. Note: Sundial and Stanford calendar do not employ identical application architectures, therefore, we strongly recommend that you review your Sundial access rights and update them as appropriate before the move. The deadline for changing Sundial settings is June 24th, 2009.
A new paradigm: message-based calendaring
Unlike Sundial, which is built upon a data base, Stanford Calendar is a message-based calendar system. All of your calendar data is stored with your email, and new items are added to your calendar by email messages with attachments. Note: when you create or update an appointment, the system sends an email message to those you have invited. Similarly, when you are invited to a meeting, you will receive email notifying you of the event. These messages cannot be turned off; the system depends upon them.
To avoid cluttering your email inbox, you may want to create mail filters to sort these messages into separate folders.
Other changes
Many of the names and conventions used in Sundial calendar are different from those used in Stanford Calendar. See the table below for a list of the most noteworthy. Also see the Calendar Migration Checklist for more information on other key differences.
| Sundial | Stanford Calendar |
|---|---|
| Attendance status designated by color | Attendance status controls color saturation. Calendar may be any color. |
| Checking Availability = Check conflicts | Checking Availability = Schedule Tab in Appointment Details |
| Daily Note | All Day Appointment (marked "Free") |
| Day Event | All Day Appointment (marked "Free") |
| Group Calendars = Agenda/Resource | Group Calendars = Resource |
| In Tray | Email message |
| Locations and Resources = Resources | Locations and Resources = Locations Tab and Resources Tab in Appointment Details |
| Log in = Double-click Calendar Icon | Log In: Go to webmail.stanford.edu, click Calendar Tab or go to webcal.stanford.edu |
| Meeting | Appointment |
| One calendar with permissions (i.e., confidential, personal, public) | Separate calendars (i.e. Calendar, Personal, Confidential) with different share settings |
| Proposed meeting on invitee's calendar appears in unconfirmed meeting color | Proposed meeting appears in boldest variant of calendar's color |
| Reminders = Email and pop-up | Reminders = pop-up only |
| Searching = Tools > Search agenda | Searching = search bar and Advanced button |
| Searching other calendars - Open Agenda for... | Link to Shared Calendar (right-click on calendar in side menu bar, enter sunetID@stanford.edu and "Path: calendar" of calendar to view) |
| Tasks/To-Do's | Tasks Tab or Appointment (with Show As = "Free") |
| Tools Menu > Access Rights | Right-click Calendar > Edit Properties to review change |
| Visibility and Designate Rights | Share a Calendar |
| Will Attend | Accept |
| Will Confirm Later | Tentative |
| Will Not Attend | Decline |
| (No Sundial Equivalent) | Tags to color code appointments |
