Department administrators can request a new resource calendar (Location or Non-location), a change to an existing resource calendar, or the removal of a resource calendar by completing the appropriate HelpSU request form. (Note: due to the Sundial to Stanford Calendar migration, no group or resource calendars were created or modified from May 15–July 6, 2009. As of July 7, 2009, we are again processing these requests.)
- Go to helpsu.stanford.edu.
- Select Request Category: Email and Calendar.
- Select Request Type: Stanford Calendar Resource Request. The Calendar Resource Request will load in the request tab.
- Select a Calendar Resource type (Location or Non-location) from the drop down list.
- Complete all form fields. When done, click the Submit Help Request button at the bottom of the form. You will receive a confirmation message that the form has been submitted. Note your CaseID number for future reference.
IT Services will notify you when the creation, change, or removal of the resource is complete.
Resource types
Location Resource Calendars include:
| Abbr | Type |
|---|---|
| AUD | Auditorium |
| CR | Conference room |
| CLR | Classroom |
| LAB | Lab |
| PAT | Small outdoor space next to building |
| PLZ | Large outdoor space |
| SR | Study room |
Non-location Resource calendars include:
| Abbr | Type |
|---|---|
| AV | TV, Video, or Audio equipment |
| BIKE | Bicycles |
| CAL | Group meeting or Events calendar |
| CART | Electric or motorized Carts |
| COMP | Computers and laptops |
| EQUIP | Other miscellaneous equipment such as microscopes |
| LEAVE | Group leave and vacation calendars |
| PHONE | Conference phones, department cell phones, or sound stations |
| PROJ | Projectors |
| PASS | Parking permits and other passes |
| SCHED | Group on-call work schedule, or project calendars |
| VEH | Cars, Trucks, Zip Car |
Tips for entering data into the request form
Q-B-F-R—the Quad Number, Building Number, Floor, and Room Number of the location or where the non-location resource is stored (e.g., 01-120-02-240). To obtain this information, visit: Campus Maps. You can search by Building Name, Department, Address, or Facility ID. The result will display the Quad Number and Building Number. Complete the location information by adding the Floor and Room numbers. For Patios, Terraces, Plazas, and Lounges, enter PAT, TER, PLZ, or LNG (e.g., 01-120-03-PAT).
ORG CODE—the University Organization code that identifies the "owner" of the resource by department (e.g., IT Services Operations=CAHR). To obtain this information, visit the Stanford University Org Code Hierarchy web page.
