Respond to a Meeting Invitation
When you receive an email notification for a meeting, the meeting is added to your default Calendar. You can quickly respond to the invitation either from your email Inbox or from your Calendar.
To respond to a meeting invitation from your Inbox:
- Open the email invitation that contains the meeting request.
- To respond, click Accept, Tentative, or Decline in the message header.Your reply is automatically sent to the meeting organizer.
- To add a comment to your response, click the down arrow adjacent to your response and click Edit Reply. An email message addressed to the meeting organizer will open and you can enter your comments.
To respond to a meeting invitation from the Calendar tab:
- If your calendar is not displayed, click the Calendar tab.
- To respond to an invitation, right-click (CTRL+click on a Mac) the meeting. In the pop-up menu, click either Accept, Tentative, or Decline.
Note: New meetings are displayed in bold on your calendar.
- To respond to an invitation for a recurring meeting, you can respond to either one instance or the entire series. Right-click the meeting. In the pop-up menu, point to either Instance or Series and then click Accept, Tentative, or Decline.
- If you want to add a comment to your reply when accepting or declining an an invitation, right-click the invitation, point to Edit Reply and then click either Accept or Decline. An email message addressed to the meeting organizer will open and you can enter your comments.
After you respond, the email invitation is moved to the Trash (unless you have your calendar preferences set to not "Delete invite on reply" after responding to an invitation).
As a reminder, declined meetings display on your calendar in 90% transparency. You can delete declined meetings at any time.
To read any messages or to see any attachments that may have been sent, click the meeting notice in Webmail or double-click the meeting in your Calendar .
