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• Link to a Shared Calendar

Link to a Shared Calendar

Access a Shared Calendar

Shared calendars are displayed in the left-hand column of the Calendar view in Stanford Email and Calendar. Generally, these are added by accepting a calendar share invitation via email. However, if you don’t have an email invitation, you can still access a shared calendar.

1. Click the Calendar tab.
   
   
   
   
2. Right-click (or CTRL+click on a Mac) Calendars in the Overview pane and then click Link to Shared Calendar.
   
   
   
   
3. Enter the following information in the Link to Shared Calendar dialog box:
   
   
   • Email: enter the email address of the owner of the shared calendar
   • Path: calendar
   • Name (optional): the default is the user name in the email address but you can change it if you wish
   • Color (optional): you can select a color for this calendar
     
     
   
   
   
4. Click OK. The new shared calendar now appears in your list of Calendars. It is also displayed by default.
   
   
   
   Note: To see the events on a calendar, click the checkbox next to the calendar name. To hide the calendar events, uncheck the box.

Remove a Shared Calendar from Your List

If you no longer need to view a shared calendar, you can remove it from your list. You can re-link to it later if you wish.

1. Right-click (or CTRL+click on the Mac) the name of the calendar you wish to remove from your list and then click Delete.
   
   
   
   
2. When prompted to confirm that you want to delete the calendar, click Yes.
   Note: You are not deleting that calendar in its entirety. You are only removing it from your list of calendars to view.
   
   
   
   
3. If you decide you need to see that individual's calendar later, follow the instructions to Access a Shared Calendar, above.