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• Installing the Outlook Connector

Installing the Outlook Connector

The Zimbra Connector for Outlook will configure Outlook to interact with the Zimbra server, allowing users to access their email, calendar, contacts, and tasks from Outlook 2003 or 2007.

Install the connector

If you are upgrading to a newer version of the Outlook Connector, simply run the installer and it will ask you whether you want to upgrade. Your configuration settings are carried over.

1. Download and run the installer for the Outlook Connector (v.5.0.19).
   
   
2. When the Welcome to the Setup Wizard page is displayed, click Next to continue.
   
   
   
   
3. Accept the terms of the license agreement and then click Next.
   
   
   
   
4. Click Next to start the installation.
   
   
   
   
5. If you already have a version of the Outlook Connector installed, you will be asked if you want to upgrade. Click Yes.
   
   
   
   
6. Click Close.
   
   
   
   

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Configuration and synchronization

1. Start Outlook.
   
   
2. If you are using Outlook 2007, you may see the following warning when opening Outlook after installing the connector. To prevent the display of this warning:
   • On the Tools menu, click Rules and Alerts.
   • Under the E-mail Rules tab, select the rule named Clear categories on messages (recommended) and click Delete.
   
   
   
   
3. The first time you start Outlook after installing the Outlook Connector for the first time, the Server Configuration Settings window will be displayed. With the Server Configuration tab selected, enter the following information:
   • Server Name: your sunetid.pobox.stanford.edu
   • Use Secure Connection: checked
   • Email Address: your sunetid@stanford.edu
   • Password: your SUNetID password
     
     
   
   
   
4. Click OK to complete the process for creating your Zimbra profile.
   
   Note: If you have iTunes installed (or upgrade your version of iTunes) and launch Outlook, you may see the Unsupported Addin dialog box. Click OK to disable the unsupported addins.
   
   
   
   
5. Outlook now needs to synchronize to the Zimbra server. This usually happens automatically and during synchronization the Send/Receive Progress dialog box is displayed.
   
   Note: The initial synchronization can take a while. Your calendar is synchronized first and needs to finish before any email is displayed. To judge the progress, go to the Tools menu and navigate to Send/Receive > Send/Receive Settings > Zimbra Show Progress to see the Send/Receive Progress dialog box.
   
   
   
   Note: After the initial synchronization, by default Send/Receive updates Outlook and the Zimbra server with changes made since the last sync. You will see the Send/Receive Progress dialog box often because of frequent updates to the GAL address book (StanfordWho).
   
   
   If you prefer to have the Send/Receive Progress dialog box display less often, you can disable the automatic updates to the GAL (Global Address List) and instead do them manually. Go to the Tools menu and navigate to Send/Receive > Global Address List > Manual. After doing this you should perform a manual update periodically by choosing Send/Receive > Global Address List > Update Global Address List.
   
   

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Open an existing PST file (for existing Outlook users)

Installing the Outlook Connector creates a mail profile named Zimbra and designates it as the default profile. If you are already using Outlook, you can use the following process to open any previous Outlook storage files (.pst files) in which you have messages stored.

1. In the Outlook File menu, point to Open and click Outlook Data File.
   
   
2. Click the data file you would like to open (Outlook.pst is the most common) and then click OK.
   
   
   
   
3. You will now see your previous files in the Personal Folders section.
   
   
   
   Note:  The email and other information stored in the "Personal Folders" section that is now available after opening the .pst file is all stored locally on your own machine.  In contrast, data available under "Zimbra - " section is all stored on the server and can also be accessed via Webmail.
   
   

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