Graduating Students: How to Disconnect Services
On this page:
Overview
You've got a lot to think about when preparing to leave Stanford. Worrying about your electronic identity shouldn't be a major concern, so we at IT Services have built this page of links to resources that will give you help on what to do about your SUNetID, your email, and your files.
Stanford SUNet IDs
Each Stanford student receives a SUNet ID account. Your SUNet ID has a 120-day grace period after you leave Stanford. After this grace period is over, your account will be closed. To learn more about which services will go away with your SUNet ID, please see the SUNet ID Services page.
Stanford Alumni Association
All Stanford students and alumni are eligible for an account with the Stanford Alumni Association. Your account will provide you with a Stanford Alumni free email account (upgradable to 10MB or 25MB), as well as access to the online directory to keep in touch with your Stanford friends. Plus, you can join inCircle and network socially and professionally via friends and friends-of-friends. To sign up for an SAA account, go to the SAA page.
Set up email forwarding and autoreply message
It is very helpful to set your @stanford.edu email address to forward email to your permanent email address (e.g. a Stanford Alumni, Yahoo!, or Hotmail account). This way, you won't miss any messages sent to you, from people who don't know your new address, during the 120-day grace period. At the same time, you will probably want to set up an autoreply message to let people know that your @stanford.edu account will be going away, and that they should update their address books to reflect your new permanent email address. You can set forwarding and an autoreply message at the StanfordYou website under your Email settings.
Saving your emails
How to save your emails depends on how you are checking your email.
- If you use POP, your email is already saved on your computer.
- If you have a desktop email program configured to use IMAP, you will need to copy the contents of al your IMAP folders (stored on the server) to local folders (stored on your hard drive).
- If you use POP to your AFS space (pine, elm, mutt on the Leland Systems), you need to download the files in ~/Mail/ to your desktop (using SFTP or an AFS client).The easiest way to do this is to make an SFTP connection to transfer.stanford.edu. Directions on how to do this can be found at the SFTP at Stanford website.
- If you exclusively use Webmail, you can configure a desktop email program to access your account. Please see http://email.stanford.edu/config for configuration instructions. It's recommended you select the IMAP protocol when configuring your program so you can access all of the folders you have in Webmail. You will then need to copy the contents of all of your IMAP folders (stored on the server) to local folders (stored on your hard drive). Alternatively you can go to Webmail's folders section and use the Download Folders command to download your folders in .mbox format. This is a standard mailbox format that can be read by various email programs or even opened in a text editor for basic access.
Still can't get your email saved onto your computer? Submit a HelpSU help request.
Download your files from your @Stanford Email Account
Before your SUNet ID account expires (and your Leland account with it), remember to download your files from your Leland account. The easiest way to do this is to make an SFTP connection to transfer.stanford.edu. Directions on how to do this can be found at the SFTP at Stanford website.
Disconnect your in-room network connection
Remember to disconnect your in-room network connection. Visit the Residential Computing web site, and under "In-Room Network Connections," click "Register/Disconnect." After confirming your identity, click the registration you would like to disconnect. You will be shown an update form and you can disconnect by using the "Disconnect Me" button. (If you have more that one registration, you will have to do this for each one.) While it may take a day or two for your RCC to process your disconnection request, it could be handled immediately, so we recommend that this be the last thing you do before you are ready to pack up your computer and move out.
Disconnect your optional subscription services (phone, voice mail, cable TV, PBN)
Lastly, don't forget to cancel your optional subscription services—in-room phone, voice mail, cable TV, and PBN service. Instructions can be found on the Student Telephone and Cable TV Services page.
