Posts Tagged ‘powerpoint 2011’

Ever work in an office document and need more screen real estate to see all of your large document? Want to hide the Ribbon in one of the Office 2007/2010/2011 programs (Word/Excel/PowerPoint/Access)? Have you ever accidentally hidden it and didn’t know how you did it?

To minimize the Ribbon, you can do one of the following:

1) In Office 2007, click the Customize Access Toolbar button and then click Minimize the Ribbon.

2) In Office 2010, click the Minimize the Ribbon button (the upwards-pointing button located in the upper-right corner). To restore, click the Expand the Ribbon button (the same location, but now the button is pointing downwards).

Hide Ribbon:

Expand Ribbon:

3) Right-click the Ribbon, and click Minimize the Ribbon.

4) Use the keyboard shortcut CTRL+F1.

Need to import an Excel chart into a PowerPoint Presentation? Don’t just copy and paste the chart! This can let viewers of your PPT file gain access to the data and change the way the chart looks.

Instead:

1. In Excel:
   1. Select the chart.
   2. Copy the chart (Control/Command – C).
2. In PowerPoint:
   1. Create the slide in which you wish the chart to be displayed.
   2. Bring up the Paste Special dialog box:
      • PowerPoint 2003/2004/2008/2011
        Click Edit>Paste Special
      • PowerPoint 2007/2010
        On the Home tab, click the arrow under Paste, and select Paste Special
3. Choose Picture.
4. Click OK.

Now your chart will appear as just a picture, the chart won’t have the data embedded inside of it. This helps prevent viewers of your presentation from gaining access to the data and possibly manipulating the chart without your permission. Plus, it’ll make your PowerPoint file smaller in size!

To learn more about Excel, come take one of our upcoming Excel classes!
View our current schedule

• Excel 2007 (PC) for Finance Level 1: Part 1 of 2
• Excel 2007 (PC): CRASH COURSE – Pivot Tables
• Excel 2008 (Mac): Level 1, Part 2 of 2
• Excel 2007 (PC): Level 1, Part 2 of 2
• Excel 2007 (PC): Pivot Tables, Level 1, Part 1 of 2
• Excel 2007 (PC): 7 Essential Time-saving Skills, Part 1 of 2
• Excel 2007 (PC): Pivot Tables, Level 2, Part 1 of 2
• Excel 2008 (Mac): Level 2, Part 1 of 2