Techie Tip of the Week: Getting Excel Charts into PowerPoint – don’t just copy/paste!

Need to import an Excel chart into a PowerPoint Presentation? Don’t just copy and paste the chart! This can let viewers of your PPT file gain access to the data and change the way the chart looks.

Instead:

1. In Excel:
   1. Select the chart.
   2. Copy the chart (Control/Command – C).
2. In PowerPoint:
   1. Create the slide in which you wish the chart to be displayed.
   2. Bring up the Paste Special dialog box:
      • PowerPoint 2003/2004/2008/2011
        Click Edit>Paste Special
      • PowerPoint 2007/2010
        On the Home tab, click the arrow under Paste, and select Paste Special
3. Choose Picture.
4. Click OK.

Now your chart will appear as just a picture, the chart won’t have the data embedded inside of it. This helps prevent viewers of your presentation from gaining access to the data and possibly manipulating the chart without your permission. Plus, it’ll make your PowerPoint file smaller in size!

To learn more about Excel, come take one of our upcoming Excel classes!
View our current schedule

• Excel 2007 (PC) for Finance Level 1: Part 1 of 2
• Excel 2007 (PC): CRASH COURSE – Pivot Tables
• Excel 2008 (Mac): Level 1, Part 2 of 2
• Excel 2007 (PC): Level 1, Part 2 of 2
• Excel 2007 (PC): Pivot Tables, Level 1, Part 1 of 2
• Excel 2007 (PC): 7 Essential Time-saving Skills, Part 1 of 2
• Excel 2007 (PC): Pivot Tables, Level 2, Part 1 of 2
• Excel 2008 (Mac): Level 2, Part 1 of 2

Tags: excel, excel 2003, excel 2004, excel 2007, excel 2008, excel 2010, excel 2011, powerpoint, powerpoint 2003, powerpoint 2004, powerpoint 2007, powerpoint 2008, powerpoint 2010, powerpoint 2011

This entry was posted on Saturday, February 5th, 2011 at 12:28 am and is filed under Excel, powerpoint. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.