Archive for January, 2013

Techie Tip of the Week: Watch the Security Video

Friday, January 25th, 2013

20130127-182535.jpgStanford’s Information Security Office has put together important videos for the Stanford community covering tips for staying safe online. Two videos were produced — one for students; the other for faculty and staff. For those with dual student and employee affiliations at the University, viewing both videos is required.

University employees who have not yet watched the video will be required to do so by March 12.

The 12-minute videos are available now in the Accounts Application (

A summary of key information will be sent to the person via email after the video is played. Afterward, the video will remain available for viewing within the Account Application (

If a person has not watched the video(s) within the allotted time frame, that person’s next login attempt to any authenticated Stanford web site via WebLogin will be redirected to the awareness video to complete this requirement before being permitted to proceed.

For more information, visit these sites:

Techie Tip of the Week: Fit Photos to Shapes in PowerPoint

Friday, January 18th, 2013

Last week, we talked about how to autofit a photo into a text box using Picture or Texture Fill.

Today’s tip will show how you can fit a photo into a particular shape (oval, arrow, triangle, etc.).

  1. Select the picture or pictures that you want to crop to a specific shapeNote: If you are cropping multiple pictures, you must crop to the same shape. To crop to different shapes, crop the pictures individually.
  1. In PowerPoint 2007/2010 (Windows), in Picture Tools, on the Format tab, in the Size group, click the arrow under Crop, and then click Crop to Shape.

    In PowerPoint 2011 (Mac), in Format Picture, in Adjust, click the arrow to the side of Crop, and then click Mask to Shape.

    List after click the Crop button



  1. Select the desired shape.


Techie Tip of the Week: AutoFit Photos in PowerPoint Boxes

Friday, January 11th, 2013

If you insert a photo into a PowerPoint presentation, by default the image will be inserted at the exact size it really is. That’s great if your photo matches the size of the slide and/or is already the desired size. But if the photo doesn’t match, you need to painstakingly manually drag the edges of the photo until it finally fits — a hugely time-consuming activity.

There’s a better way — instead of inserting a photo, create a text box. Then, format the text box to have as its content the desired photo as a picture fill.

Here’s how:

  1. In PowerPoint, create or select the desired text box.
  2. Right-click the box.
  3. Select Format Shape.
  4. In Fill, choose Picture or Texture Fill.
  5. In Insert from, click File.
  6. Locate the desired photo, and click Insert.
  7. Click Close.

The photo will match the size of your box. You can drag the box and resize, rotate, or otherwise manipulate as desired.

Techie Tip of the Week: Use 2-Step Authentication for Extra Security

Friday, January 4th, 2013

Hackers, identity thieves, and other nefarious folk are constantly trying to gain access to your information. Although having a good password is a great idea and is important to protecting your information, using 2-step authentication really makes it quite difficult for others to obtain your data.

Two-step authentication (also known as 2-step verification or 2-factor authentication) uses two types of authentication to verify your identity: your password and an authentication code. In order for a thief to steal your data, they would need to know not only your password, but also have access to the the code (which can be set to change every 30-60 seconds).

Google has been allowing people to use two-step verification for a while now. And now, it’s available at Stanford.
Two-step authentication is required to access Stanford systems that have higher than normal levels of security, such as critical business or infrastructure systems. In addition, two-step authentication can help protect your Stanford account should someone other than you learn your password.

To learn more about two-step authentication, go to

To enable two-step authentication:

  1. Go to
  2. Click Manage.
  3. Click Two-Step Auth.
  4. Click Enable and follow the on-screen instructions.

Then, to use two-step authentication:

  1. Visit the protected site.
  2. At the SUNet ID login screen, enter your SUNet ID and password, as always.
  3. If you are using Google Authenticator, launch it and enter the Google Authenticator code.
    If you are using Text Messaging, enter the code that comes with the text message.
    If you are using the Printed List method, enter one of the codes (each code can be used once).