Travel and Reimbursements


Getting to Stanford

Stanford University is located in Palo Alto, California. The two closest airports are San Francisco and San Jose, but public transportation is also available from Oakland.

Caltrain runs directly from the San Jose airport. There is a free Valley Transportation Authority (VTA) shuttle from the airport to the Santa Clara Caltrain station, from where you can take a train to the Palo Alto transit center/Caltrain station. A BART station connects SFO to the Millbrae Caltrain station, which you can then take to the Palo Alto transit center/Caltrain station. Oakland also has a BART station, but you will need to make another change in San Francisco before arriving at the Millbrae Caltrain station.

The Palo Alto Transit Center station at the end of any of these three trips is on University Avenue/Palm Drive, and is a fifteen-minute walk from the Hoover Lawn on campus. Stanford’s Marguerite Shuttle, however, runs periodically from the Palo Alto Transit Center to Schwab Center, which is right by the Hoover Lawn. See here for a schedule: http://transportation.stanford.edu/marguerite/y/ .

The hotels are directly adjoining the Transit Center. They are located at 625 El Camino Real (the Sheraton) and 675 El Camino Real (the Westin).

Airfare

A 50% travel scholarship is being offered for attending student members. Students wishing to receive the scholarship need to be registered members of the Federalist Society's national organization (information on becoming a member or renewing your membership is available HERE). Note that this scholarship is applicable for travel only, not for hotel accommodations. We encourage students to request additional funding from their school administrations.

American Airline Discount for Northeast Region

Thanks to the initiative of the Columbia Law School chapter, American Airlines has agreed to give a discount to the entire North East Region (all of the law schools in the Tri-State, New England, and DC area). Students will also be given a discount for car rentals from the airport if they use Avis. See below for more information:

A discount agreement has been completed and is valid Feb 27 – Mar 7, 2012 for travel to San Francisco, CA or San Jose, CA (SFO/SJC). The Promotion Code you will need to give to your meeting attendees is 7422BM. Attendees will receive a 5% discount off the lowest applicable published air fare.

When you make airline reservations, call American Airlines at 1-800-433-1790 from anywhere in the United States or Canada and refer to your Promotion Code 7422BM or go online to www.AA.com and choose More Flight Search Options and insert the promotion code in the appropriate box.

A Res service charge of $25.00 USD per ticket will apply for tickets purchased through American Airlines Reservations, subject to change. At this time, there is no ticketing fee for reservations made and ticketed at www.AA.com. Should you have questions, please call us at 1-800-221-2255 or reply via E-mail and include your Promotion Code. We are open Monday - Friday between 8:00 a.m. and 7:00 p.m. central time.

Driving

Also, if members of a student chapter choose to carpool, the national organization will cover as close to 100% of travel expenses as their budget permits. Again, this applies only to registered members of the Federalist Society's national organization. There must be at least 3 people in the carpool for this reimbursement.


Getting Reimbursed

After the conference, submit a Student Symposium Travel Reimbursement Request Form (form found here) and receipts (or copies thereof) to the following address:

Reimbursements
The Federalist Society
1015 18th Street, NW
Suite 425
Washington, DC 20036


You may also fax this information to (202) 296-8061, with a subject of "ATTN: Reimbursements". Finally, you may also scan and e-mail your receipts to reimbursements@fed-soc.org.

Additional Information

For information regarding the conference schedule please click here.

To register for the Conference please click here.

For further information regarding Lodging, please click here.