Planning Your Special Event

As your caterer, we will work closely with you to organize and coordinate your event. Below we have highlighted and summarized many of the details to assist you in this planning process. We realize that every event is unique and we can assist you with your individual requests as they arise.

Space Reservations

The Stanford Faculty Club has space available for events from five to 1,000 guests. Room reservations may be made up to one year prior to the event. To confirm a date, a department sponsor or Faculty Club member's account number must be received at the time the event is initially booked.  All sponsored events will be invoiced through the sponsor's Faculty Club account.  For all non-member events, a non-refundable deposit must be received before the reservation is deemed definite.

Reservation and Space Usage Policy:

(Departments may book no more than one year in advance)

As an important venue to the University, the Stanford Faculty Club strives to accommodate as many department events as possible. At various high-use times during the year, there are often numerous requests for the same specific dates (e.g. holidays and graduation).
To accommodate multiple department requests for same date events and to maximize use of the Faculty Club requires minimum guest guarantees for these high use dates.

The minimums are:
150 guests with food and beverage in the Main Dining Room
50 guests with food and beverage in the Gold Lounge
25 guests with food and beverage in the Red Lounge

It is within the spirit of cooperation with the University that the Faculty Club reserves the right to move events to different areas of the club than originally booked if the minimum numbers are not met. This is necessary to accommodate as many of the University's departmental needs as possible for these occasions. In doing so Faculty Club management will attempt to anticipate the department's requirements and will make every effort to not move an event to another area of the club where it would have an adverse affect on the success of the event. If a change in event location is necessary, the department will be notified in advance. The Faculty Club has implemented this policy in the best interest of the University as well as the Club and its members.

Adopted by Faculty Club Board of Directors 09/26/2003

Menu

All food and beverage must be supplied, prepared and served by the Stanford Faculty Club. No food or beverage items may be brought in. There are two exceptions: wedding cakes with a $1.50 per person cake cutting fee and client wine and champagne with a $15.00 per bottle corkage fee. A 20% service charge and 8.25% sales tax will apply to these charges. Menu selection and all event arrangements must be finalized no later than 14 days prior to your event. Availability of certain items may be limited if selections are not made prior to this time.

Should you wish to offer your guests a choice of entrees, please observe the following procedures. The first course as well as the dessert course must be the same selection for all guests. Entree choices are limited to three selections. The quantity for each selection must be provided at the time of your guaranteed count. The host must provide place cards to identify your guests' entree choice and should clearly indicate either by a color coded dot, or letters such as (B) for beef, (C) for chicken, (F) for fish and (V) for vegetarian. Please allow for these restrictions in your menu planning. Also note that there will an additional $2.00 charge to all entrees for every split in selections. For example, a single entree would reflect the base price listed in the guide. Two entree choices would increase the price by $2.00 per person and a three-entree choice would increase the price by $4.00 per person. If a specific vegetarian entree is required, it will be treated as an additional entree choice. To ensure proper service and quality, we are unable to make any exceptions to these policies

Local health department rulings prohibit banquet guests from taking food and beverage from the Club, with the exception of wedding cakes and client's wine.

Event Attendance

In order to ensure optimal food preparation and staffing levels for you event, we require minimum guarantees of attendance by 12:00 PM three (3) business days prior to your event. This number is not subject to reduction after that time. If you guaranteed count has not been received, your expect count will become your minimum guarantee. You will be charged for the minimum guarantee or the number of guests served, whichever is greater. Your guaranteed guest count may be increased until the day prior to your event if done so on regular business days.

Please encourage your guests to respond in a timely manner.  Guests who have not been included in the guaranteed count will be accommodated as efficiently as possible, but we cannot guarantee the identical menu selection or the amount of time it will take to prepare additional entrees. Should you have reason to expect additional guests, we suggest increasing your minimum guarantee.

If you are taking advantage of the Main Dining Room Lunch Buffet, offered Monday through Friday, then you will be charged for the number of guests attending the event or 90% of your guarantee, whichever is greater.

Outdoor Events

Pricing / Charges

Payment Terms

Cancellation Policy