Technology Information Handout
for PWR 2 Instruction
2005-2006

 

The following handout has been developed by the Technology Committee to help PWR2 instructors and students anticipate their technology needs and answer some of the most common questions associated with the different projects generated by WR2 classes. For corrections or comments, please email Sohui Lee (sohui[at]stanford[dot]edu) or Christine Alfano (alfano[at]stanford[dot]edu). For a ready-to-print, Microsoft Word download of this handout, click here.

TABLE OF CONTENTS
1. Multimedia Labs & Tech Learning Space
2. Tech Workshop List
3. Contacts List
4. Equipment Loan and Procedure
5. Presentations and Technology
6. PWR 2 Projects: Audio Essays
7. PWR 2 Projects: Images, Photos, and Photo Essays
8. PWR 2 Projects: Film
9. PWR 2 Projects: Internet-Based Texts
10. Miscellaneous (including storage, webcasting, and Stanford copyright policy)


MULTIMEDIA LABS & TECH LEARNING SPACE
Currently there are three multimedia labs that are available for PWR 2 instructors: Meyer Library’s Multimedia Studio, the Academic Technology Lab, and PWR’s Computer Lab in the second floor office. While students have access to Meyer’s Multimedia Studio, they will not be permitted to use the Academic Technology Lab or the PWR Computer Lab.

MEYER MULTIMEDIA STUDIO AND WORK STATIONS: For instructors and students

Meyer hours (2nd floor multimedia studio; regular term session):
Mon - Thurs: 8am-midnight || Fri: 8am-6pm || Sat: 1pm-9pm || Sun: noon-midnight

Multimedia Studio (2nd Floor): Meyer Library’s Multimedia Studio is located in the middle of the 2nd floor lobby in front of the help desk. The Multimedia Studio website describes itself as offering “a variety of computer hardware and software suited for developing multimedia project in video authoring and format conversion, image scanning and manipulation, and web development.” The list of its software and equipment are available at the following website: http://academiccomputing.stanford.edu/clusters/studio_index.html
At the website, you will also find a description of their studio policies and directions for making online reservations of workstations. The reservation policy outlines a four-hour limit per workstation; a reservation of a total of three workstations per day.

Multimedia and Printing Services (1st Floor)
Speaking of Computers writes, "Meyer Library's first floor now has four multimedia editing stations and a printer. The multimedia editing stations consist of two Macintosh G5 and two Dell PC workstations, along with two Epson 3200 flatbed scanners (one on each platform). The printer is a black and white laser jet printer (Roseanne). This relocation of equipment from the second floor offers students and the University community 24-hour multimedia editing, scanning, and printing services."


Meyer’s TeamSpace
Meyer has created a pilot interactive work space for collaborative course projects on the first floor of Meyer called “TeamSpace.” It includes a 40in LCD panel with plug-and-play document sharing software. The panel can be controlled simultaneously by all “plugged in” laptops. Currently, it’s set up on a “first-come, first-serve” basis. All you need to hook up the laptop is download free software. For more information, visit the following link: http://academiccomputing.stanford.edu/about/news/teamspace.html.

ACADEMIC TECHNOLOGY LAB: for instructors only

The Academic Technolofy Lab (ATL) is located in area 250 on the second floor of Meyer and is designed specifically to help instructors learn to implement technology effectively in their teaching and learning. The hours are Mon-Fri from 1:00-3:00. For a full description of the resources availabe at ATL, visit the website at http://academiccomputing.stanford.edu/atl/.

PWR COMPUTER LAB: for instructors only

The PWR Computer Lab is designed like Meyer’s Multimedia Studio to help you develop multimedia projects. With the installed hardware and sound and graphic software, you can, for instance, capture and edit videos from VCR and DVD, copy two VHS tapes, capture video from miniDV tapes, scan and manipulate images, dub and edit sound, and make movies. Software in Computer #2 includes: Adobe Premier, Flash, Fireworks, Photoshop, Illustrator, Adobe Acrobat, Cleaner 5, Dreamweaver, Moviemaker, and a digital voice recorder (Olympus DSS Player).

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TECH WORKSHOP LIST

AVAILABLE WORKSHOPS: Workshops, available for students and instructors, include Audacity, Dreamweaver, MovieMaker, PowerPoint (beginner/advanced), Photoshop (beginner/advanced). Instructors who need a personal workshop or would like to set a workshop for students need to contact Corinne or Marilenis. If you need a workshop on specific software program not listed, please contact Corinne or Marilenis.

WORKSHOPS FOR INSTRUCTORS:

PWR: Instructors should contact Corinne Arraez or Marilenis Olivera if they are interested in learning specific technology skills.

Other tech training: Stanford provides staff and faculty a popular one-on-one computer/software training service by appointment (called TBA or Training by Appointment). It costs $295 per 90-minute session, but it is covered by your STAP funds. For more information visit: http://www.stanford.edu/services/techtraining/byappointment/index.html

WORKSHOPS FOR STUDENTS: While Academic Computing at Meyer leads the technology workshops for students, these workshops need to be arranged a quarter ahead of schedule with Corinne in order to process requests. Today do so, please visit the following link -- http://pwr.stanford.edu/instructors/technology/index.html -- also available through the PWR website under Faculty Resources>>Technology resources.

If you contact Corinne for a student workshop during the academic term, she will not be able to guarantee that you will get the workshop for the week that you require it.

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CONTACTS LIST

PROGRAM IN WRITING AND RHETORIC

Corinne Arraez: Contact Corinne if you need to troubleshoot hardware or software problems you might have with Stanford equipment or your office computer. She can also provide you with software tutorials, reserve tech rooms on campus, and help you develop ways you can use technology effectively in the classroom. Email: arraez(at)stanford(dot)edu. Phone: (650) 723-0360

Marilenis Olivera: Contact Marilenis if you see any problems in the Wallenberg rooms (123 or 125) including Websters, laptops, broken cables, etc. Marilenis can also help you with media and web projects. Email: molivera(at)stanford(dot)edu. Phone: (650) 736-1335

Cristina Huerta: Cristina manages and records the loans of all PWR tech equipment such as videocameras, tripods, and laptops. She also provides the laptop cart keys to Wallenberg. Notify Cristina in advance if you need videocameras and let her know how long you need to have it. Students who borrow videocameras will need to go through special protocol which is identified in the “Presentations and Technology” section of this handout. Email: chuerta(at)stanford(dot)edu. Phone: (650) 723-2631

ORAL COMMUNICATIONS PROGRAM

Doree Allen, Program Director. Doree and her associate Thomas Freeland provide specialized workshops on structuring and delivering oral presentations. They can also arrange for other lecturers to provide a tailored workshop for your class. If you wish to schedule a workshop you can contact Doree via email or fill a workshop request form at the Oral Communication website (http://speakinghelp.stanford.edu). You can contact Doree at (650) 725-4149. Email: Doree(dot)Allen(at)stanford(dot)edu.

Jennifer Hennings, OCT Manager. Contact Jennifer via email if you wish to request an assigned (“first point of call”) OCT for your class or if you have general questions about OCTs. Phone: (650) 725-7667. Email: inksalot(at)stanford(dot)edu

RESIDENTIAL COMPUTER CONSULTANTS. Students should seek their RCCs for help with all things technology (a directory of all RCCs is found on the following website: http://rescomp.stanford.edu/). RCCs can help students with networking and hardware issues, but many of them are tech and media savvy.

MEYER MULTIMEDIA CONSULTANTS: While Meyer tech desk can help troubleshoot basic problems with computers and software, they are not trained to provide advanced tutorials. Students can make individual appointments with Meyer Multimedia Consultants to work on specific project/computing needs. To make an appointment for individual instruction on software applications such as Dreamweaver, Photoshop, PowerPoint, or Audacity, students should email: studio-consult(at)lists(dot)stanford(dot)edu and request the type of the software tutorial they need. All general questions regarding the work and hours of the Multimedia Consultants should also be directed to the above email.

TECHNICAL EMERGENCIES:

Wallenberg: If you enter Wallenberg Rooms 123 and 125 and find the Webster computers are shut down (not turned off from the smart panel), contact Adelaide Dawes, Wallenberg Hall Building Manager. Phone: (650) 723-8223. Her office is on the second floor. Please do not contact her for other technical problems. For all other cases, you should try to manage the best you can and then report the problem immediately to Marilenis.

Contact instructors familiar with the rooms of Wallenberg (123 and 125 as well as the 300s) to ask for specific advice on how to use these rooms.

Wallenberg 123 & 125: Alyssa O’Brien and Christine Alfano.
Wallenberg 300s: Susan Wyle (Susan notes that students should turn on computers only after they are properly hooked up to the smart panels in Wallenberg 300s; DVD players do not play movie files that are not converted into DVD format).

Meyer 220. If you encounter technical problems in Meyer 220 or any of the other Meyer rooms, you should request help from the 2nd floor main desk. You can also call the Classroom Support line at (650) 799-9220.

RESIDENT EXPERTS IN PWR: The following are some of our own resident experts who may be able to quickly troubleshoot any tech questions or problems you might be have while teaching a PWR 2 multimedia project.

Audio Essay/Oral-Auditory Rhetoric:

Carolyn Ross (Radio), cbross(at)stanford(dot)edu
Jonah Willihnganz (Radio), jonahw(at)stanford(dot)edu
Marjorie Ford (Music), mford(at)stanford(dot)edu
Laura Roman (Music), leroman(at)stanford(dot)edu

Visual Genres: Photo Essay/Collage/Comics/Cartoons/Advertisements/Graphic Design:

Christine Alfano (Ads, Cartoons, Comics), alfano(at)stanford(dot)edu
Paul Bator, (Photography) pbator(at)stanford(dot)edu
Wendy Goldberg (Collage), wendyfay(at)stanford(dot)edu
Sohui Lee (Ads, PowerPoint), sohui(at)stanford(dot)edu
Alyssa O’Brien (Cartoons, E-Zines), aobrien(at)stanford(dot)edu
John Tinker (Art, Museum), jtinker(at)stanford(dot)edu
Erik Turkman (Photography), turkman(at)stanford(dot)edu

Film:

Kevin Dipirro, kdipirro(at)stanford(dot)edu
Bump Halbritter, drbump(at)stanford(dot)edu
Laura Roman, leroman(at)stanford(dot)edu

Internet:

Christine Alfano (Websites), alfano(at)stanford(dot)edu
Nancy Buffington (Websites), njbuff(at)stanford(dot)edu

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EQUIPMENT LOAN AND PROCEDURE

PROTOCOL FOR LOAN
PWR has a variety of equipment that you can use for teaching or to help students create their multimedia projects. Cristina Huerta is in charge of equipment loans. If you have any questions, please contact her.

Loan Form: First, instructors will need to fill out the equipment loan form for themselves or for their students, which is in the supply cabinet and posted on the wall in the supply room. Please be sure to return the form to Cristina at least three (3) days prior to the loan of the equipment. If you can, turn it in five (5) days prior to the loan. Cristina cannot guarantee equipment loans for last minute submissions.

Loan Duration:

Students: Students may keep the equipment for two full days. They are due promptly at 9am on the third day. For instance, if the equipment is borrowed on Monday, it is due back in the office on Wednesday at 9am. On Thursdays and Fridays, students will need to turn in the equipment on Monday at 9am. In general, this two-day turn-around ensures a fair practice in which other students and instructors will be able to borrow the equipment in a timely manner.

Instructors: Instructors are expected to return the equipment as soon as they are finished with using it. If they need to extend the period of the loan, they will need to consult with Cristina, who will notify them whether it is available.

Penalty for late returns: Students should be made aware that those who keep equipment later will not be permitted to borrow the equipment again during the term. Instructors should be respectful of the community equipment that we share and turn in their equipment promptly.

Responsibility: Both students and instructors are responsible for returning equipment in the exact same way in which they borrowed it, with all the items and parts.

EQUIPMENT INVENTORY
We have the following equipment in stock for loans:

digital voice recorders (some with external mics),
phone adapters to record phone interviews with the DV recorders,
videocameras,
2 tripods,
2 digital cameras,
2 screen projectors (computer),
1 slide projector,
1 VCR/DVD player,
1 laptop,
6 cable bags (with Mac adapters),
1 boom box with a CD player, tape player, and radio.

Instructors teaching PWR 2 and planning on videotaping student performances will receive 6 DVC tapes for the entire year.

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PRESENTATIONS AND TECHNOLOGY

ORAL COMMUNICATION TUTOR APPOINTMENTS
OCT support for PWR 2 comes in two forms, 1) scheduled appointments and 2) (Optional) Assignment for one-time in-class visit and as “first point of call” for appointments.

Scheduled Appointments: Students can visit the Oral Communication website to sign up for a 30 min or 60 min appointment with a specific OCT (first point of call OCT for instance). They can request up to 60 min per week. URL: http://speakinghelp.stanford.edu.

Drop-in Hours: These drop in sessions are available on a first-come, first-serve basis. There is no limit to how often students can attend. Hours are pointed on the website.

Assigned OCT: You may want to have an OCT specifically assigned to the course (one OCT per class). To request an assigned OCT to be the first point of call for students in your class, you could contact the OCT manager, Jennifer Hennings. These assigned OCTs can:

    1. meet with the instructor to discuss the specific requirements of the class,
    2. provide a brief in-class introduction of OCT services (7-10 min),
    3. provide a one-time class visit to assist students in the development or delivery
      of oral presentations.

FILMING PRESENTATIONS IN CLASS: You are expected to digitally record presentations with equipment requested from the PWR office. You’ll need to request the equipment (camera and tripod) in advance with Cristina Huerta and notify her of the days you need them to bring the equipment and film the presentations.

Your copies of the films. If you want access to the filmed presentations you have only two options:

      1. Play the tape on the camera for students to watch through the viewer.
      2. Download the footage onto your computer, compress the files, and save it to a CD or upload it onto a storage space like CourseForum. (Use the PWR computer lab or Meyer’s Multimedia Studio).

In general, you should select the quality of the format based on where and how you want to view/use the tape (in your office in conferences? In Wallenberg? On your own home computer for grading purposes?).

PRESENTATION PRACTICE SESSIONS: You can request that your students make appointments to see OCTs at Sweet Hall and have OCTs tape their performance. Alternatively, you can tape the students yourselves or request that students tape themselves while they practice in Wallenberg. Reservations of Wallenberg rooms (rooms 123, 125, 127) outside of normal class use can be made through Adelaide Dawes (adelaide(at)stanford(dot)edu). When emailing Adelaide, please cc: Corinne Arraez so that she can keep a record for the demand of tech rooms.

Access to a Technologically-Enhanced Classroom for Final Presentations. You have five options

    1. Use your own classroom if you’ve been assigned to a tech-enhanced classroom.
    2. Talk to Corinne about possibly scheduling a tech-enhanced classroom for the specific presentation dates, though it’s probable that these classroom will have been scheduled for the regular meetings of other classes. You might have better luck reserving the classroom for an evening presentation session.
    3. Talk to Corinne or Marilenis if you want the Meyer tech rooms (220 or one of the 180s). You can view these rooms, equipment, and software at the Academic Computing webpage (http://academiccomputing.stanford.edu/rooms/). While you can schedule them online, Corinne and/or Marilenis could get you these rooms much faster. Moreover, she will be able to keep a record of the demand of tech rooms in order to better manage future requests.
    4. If you want a tech-enhanced classroom at a time that another instructor is using it, perhaps you could arrive at an individual agreement with that instructor. If you do decide to swap rooms for a session, you need to tell Cristina about it.
    5. You might also be able to use a non-tech intensive classroom by borrowing the PWR laptop and projector (contact Cristina for this sort of equipment loan).

QUESTIONS ON POWERPOINT. If students need help on using PowerPoint, they have a few options. OCTs have some basic training in the functional aspects of PowerPoint, but they shouldn’t be relied on to provide students with advanced tutorials. You have three options in providing them with a more thorough tutorial:

      1. Arrange a PowerPoint workshop through Corinne.
      2. Arrange a PowerPoint workshop from the Writing Center.
      3. Direct students to make an appointment with Meyer’s Multimedia Consultants on the 2nd floor of Meyer (please see “Contacts List”).

Lane Library PowerPoint FAQs: The Lane Medical Library website provides information about PowerPoint (such as how to add an image to PowerPoint and how to optimize images for PowerPoint). Just go to their website (http://lane.stanford.edu); select “Lane FAQ” (under the search box) and type “PowerPoint.” Lane provides some basic tutorials for PowerPoint (mostly functional application of the software).

Note: Neither Lane nor the Multimedia consultants supply instruction on the rhetorical application of PowerPoint.

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PWR2 PROJECTS: AUDIO ESSAYS


Equipment: Interviews and other audio recording can be made through Digital Voice Recorders (DVRs) which is available for student loan. Please read carefully the “Equipment Load and Procedure” section carefully and relate to students their responsibilities as well as the duration of the loan.

Editing Audio: Audio editing can be done at Meyer in the Multimedia Studio using the program Audacity or in the PWR Computer Lab. Students can also download Audacity for free onto their own computers from http://audacity.sourceforge.net/

Storage: Appropriate USB cables should be included with the digital recorders. PWR doesn’t supply students with CDs or disks, so students will have to buy those themselves. Transfer to ftp site should be no problem (can be done through the Leland storage space accessed through SecureFX or PC-Leland AFS), but you also might consider setting up a CourseWork CourseForum for archiving purposes in case students start running into space issues on their Leland sites. You will need to have a CourseWork account to have this space. For directions to create a CourseWork account w/ CourseForum see http://coursework.stanford.edu/.

Software: Audacity (freeware).

General Resources: Some OCTs may be trained specifically to help the process of creating the audio essay. There is no official support for Audacity yet, but it is really easy to use, and so far students using it have had little trouble figuring it out.

Resident audio essay experts in PWR:

PWR2 PROJECTS: IMAGES, PHOTOS, AND PHOTO ESSAYS

Photos/Photo essay: Taking pictures. There are two cameras that can be checked out for a two-day period through Cristina. Students can also use their own digital cameras, or a film camera (they can develop and then scan in the photos on the 2nd floor of Meyer).

Photos/Photo essay: Printing.

Scanning and Transfer of Images: The best resource would be the 2nd floor of Meyer and/or its Multimedia studio. Students can also find a scanner on the main floor of Green Library (by the Mac clusters) to scan magazines and text that cannot be checked out. For instructors: There is a scanner in the PWR Computer Lab.

General Resources: RCCs, Multimedia Consultants on the 2nd floor of Meyer.

Software: For use with photo essays, students might use Word (Word-processing – layout: general accessibility), Photoshop (graphics: Wallenberg classrooms, Writing Center, Meyer, PWR Computer Lab), Fireworks (graphics: Writing Center, PWR Computer Lab), Dreamweaver (Hypertext, layout -- Wallenberg classrooms, Writing Center, Meyer; PWR Computer Lab), Flash (graphics: general accessibility), PowerPoint (graphics and layout: general accessibility). Adobe provides free 30-day trial for the following software: Adobe Acrobat, Photoshop, Illustrator, PageMaker, Audition, Premier Pro among others. Visit their website at: http://www.adobe.com/products/tryadobe/main.jsp.

Photoshop Tutorial: The following Photoshop tutorial (basic and semi-advanced level) provided by the Stanford Medical School is available online. This tutorial is helpful in introducing students to terms, tools, menu options, etc. It is a little dated (Photoshop version 5.5) so some of the buttons in the menu design in Photoshop have changed. Nonetheless, the tutorial remains useful.
http://med.stanford.edu/irt/web/training/photoshop1/

Resident image & photography experts in PWR:

PWR2 PROJECTS: FILM

Taking footage: You can sign out the PWR digital camcorder from Cristina to use for recording film footage. Corinne will be setting up one of the cluster computers with software and cables for transferring the footage off the camera and onto CourseForum, the hard drive, your Leland space, etc.

Editing footage: There are editing stations available for student use at Meyer in the Multimedia studio for film editing using MovieMaker or iMovie. Many PCs also have Windows Movie Maker that can be used for editing film.

Equipment: Limited number of DV Camcorders are available for borrowing from PWR. Please refer to “Protocol for Loan” in this handout. There are also some available for checkout at Meyer’s Technological Services Desk on the 2nd Floor.

General Resources: RCCs, Meyer’s Multimedia Consultants.

Software: MovieMaker and iMovie is available at the Meyer Multimedia Studio and PWR’s Computer Lab. MovieMaker is also available on many Windows machines.

Resident Film experts in PWR:

 

PWR2 PROJECTS: INTERNET-BASED TEXTS
Blogs: Blogs can be useful tools for asynchronous class discussions. Corinne can help you set up a blog – set up an appointment with her directly.

Webpages: Students will need to host these in their own WWW folders in their Leland space, UNLESS you apply for a course website (you can pursue this further at http://www.stanford.edu/courses/web.html).

Software: Netscape Composer is free, and Dreamweaver and Fireworks are available on residential cluster machines, at the SWC, and can be downloaded for a 30 day free trial from the web.

General Resources: Instructors can set up a Dreamweaver or Fireworks workshop for students through Corinne or direct students to Meyer’s Multimedia Consultants for individual help.

Tutorials:

Resident Internet experts in PWR:

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MISCELLANEOUS

Storage: Many of the projects that instructors are considering for PWR2 necessitate considering storage space issues. Students can upload their projects to their Leland space or, you might consider getting a CourseForum simply for archiving purposes. Most of these files (ppt, photoessay, website) might be too large to e-mail, for instance.

Available Software: For a comprehensive list of software available to students through Meyer and residential computing, see http://academiccomputing.stanford.edu/clusters/software.html. There is some variation in actual software available in the different residential clusters. Also see above software listings for individual assignments.

High-end equipment and software: The University doesn’t support professional quality software or equipment for PWR2 projects. If you are interested in achieving professional quality in your projects (i.e., if you have arranged for them to be broadcast on national TV or radio or displayed in a Museum exhibit), you could consider looking into making arrangements with a outside sources for support – radio studios, television studios, etc. You might also be able to receive a grant for this purpose; to look into this further, contact Corinne directly.

Webcasting: The University’s ITSS can webcast your event live and archive it online for a fee. For more information see: http://www.stanford.edu/services/streaming/rates.html.


Stanford’s copyright reminder: If you are unsure what is covered by Fair Use law at Stanford, what is appropriate file sharing (including movies, music, images, games, and software), and how to obtain copyright permission, please read John Etchemendy’s Copyright Reminder that was distributed on 2004: http://www.stanford.edu/dept/legal/Worddocs/CopyrightReminder2004FINAL.pdf.


this page was last updated in February 2006