PhD Officers

The PhD Association constitution contains an overview of the organisation. This page details the specific roles of officers.

All officers are required to attend a Party Planning Workshop organized by the Stanford Office of Student Activities.

President

The president is primarily responsible for administrative functions and acts as a liaison between students and the doctoral program office/faculty and the university. Duties include:

1. Registering the PhD Association with the University at the Office of Student Activities (OSA) [early Fall].
2. PhD Faculty Distinguished Service Award: solicit nominations, organize committee to vote, and plan award ceremony [Spring].
3. Meet with other association officers periodically to discuss budget, activities, etc.
4. Meet with faculty/administration periodically as a student representative.

Vice-President

The vice-president is primarily responsible for new student orientation and elections.

1. Pre-Orientation activities [week before classes begin in the Fall]
   • Contact new students in the summer before they arrive and provide them with a welcome letter and basic information
   • Assign mentors/buddies to each of the incoming students
2. Orientation Weekend
   • Contact the faculty liasons and administrative staff (e.g. library reps, computer reps) who will be meeting with students and arrange the schedule -- will work with the Doctoral Program office on this.
   • Plan a day-trip for the weekend before classes begin (past years have included trips to Napa or Monterey)
   • Arrange an orientation dinner at a local restaurant.
3. Elections for the PhD Association in spring quarter.
4. Maintain the PhD Association Web page.
5. Serve as safety coordinator.

Secretary

The secretary has primarily administrative responsibilities.

1. Office Assignments/Lottery and Office Keys [late Summer]
   • run lottery in late summer and maintain a current list of students occupying each office for Building Services.
   • listening to complaints about office assignments and officemates
2. Vending Machine in PhD Lounge
   • order soda from the Coca-Cola vendor and stock the vending machine.
   • calls for maintenance/repair.
   • handling money from the machine (converting change to cash) and sending bills/money to the Treasurer
   • counseling those undergoing Diet Coke withdrawal
3. Copy Card Liason:
   • assignment of personal copy card PINS/accounts to new students
   • tracking usage of individual student accounts and sending bills to Treasurer.
   • handling student complaints and directing them to the Lanier rep in the library.
4. Library Liason: handling complaints or requests and directing them to Paul Reist in the library.
5. Office Phones: phones are free now, so this job should not require much more than simply handling complaints.
6. Black Mountain Water: handle orders and complaints, send bills to Treasurer. Periodically clean out the green slime that accumulates in the water reservior.

Treasurer

The treasurer is the primary financial officer for the association.

1. Manage both the ASSU bank account and our SFCU account.
   • create budget for the upcoming year [early Fall] and produce a basic financial statement.
   • attend meetings/training sessions regarding the use of ASSU bank accounts.
2. Payment of bills for vending machine, copiers, water.
3. Handling reimbursements to students for association-related expenses.

Social Chair

The social chair organizes student gatherings and athlethic events.

1. Organizing social events for other students, approximately once a quarter (in the past these have included nights out at local bars, bbq's, and parties).
2. Orientation weekend:
   • organizing a night out at a local bar to follow the orientation dinner.
   • preventing drunken phd students from attacking other bar patrons
3. Intramural sports: send emails to other students notifying them of IM activities available each quarter
4. GSB-wide activites: inform students of
   • Goodwill Games: "community-bulding" event held each fall for PhD's, MBA's and Sloans...engage in "team-building" activities, eat BBQ and drink beer.
   • Challenge for Charity: give money to MBA's, join them and other MBA's from UCLA as the play various sports/games, eat BBQ and drink beer.
   • GSB Show: held in the Spring, a chance for students to showcase any artistic talent they may have (skits/music), and possibly eat BBQ and drink beer.
   • LPF's: keep students apprised of especially good ones.

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Date: April 2004