Resources: Transactions Processed in iOU
| Expense | iOU Module | When to Use |
|---|---|---|
| Advances | Advances | Requesting advance for paying for travel or human subjects |
| Airfare | Reimbursements | Requesting reimbursement for airfare - file after trip |
| Alcohol / Entertainment | Reimbursements | Requesting reimbursement for entertaining & alcohol expenses |
| Car Rental | Reimbursements | Requesting reimbursement for car rental expenses - file after trip |
| Catering | Other Checks | Requesting that a caterer be paid directly |
| Conference Fees (paid by individual) |
Reimbursements | Requesting reimbursement for conference registration fees |
| Conference Fees (paid directly from Stanford) |
Other Checks | Requesting conference registration fees be paid directly |
| Dues (paid by individual) |
Reimbursements | Requesting reimbursement for a dues payment |
| Dues (paid directly from Stanford) |
Other Checks | Requesting dues to be paid directly to organization |
| Faculty Club | Other Checks | Requesting check payable to Faculty Club |
| Honoraria | Other Checks | Paying honoraria for speakers |
| Hotels (local) for Visitors | Other Checks | Requesting check payable to hotel directly |
| Human Subjects | Other Checks | Paying human subjects directly |
| Lodging (actual) |
Reimbursements | Requesting reimbursement for lodging - file after trip |
| Meals & Lodging (per diem) |
Reimbursements | Requesting per diem reimbursement - file after trip |
| Meals (per diem) |
Reimbursements | Requesting meal per diem reimbursement - file after trip |
| Meals (actual) |
Reimbursements | Requesting reimbursement for actual meal expenses - file after trip |
| Miscellaneous Expenses | Reimbursements | Requesting reimbursement for supplies, books, taxi, etc. |
| Moving Companies | Other Checks | Requesting check payable to moving company directly |
| Personal Auto | Reimbursements | Requesting reimbursement for use of personal vehicle |
| Petty Cash | Petty Cash | Replenishing petty cash |
| Phone and Internet Bills | Reimbursements | Requesting reimbursement for business phone and internet expenses |
| Postal Services, United States (USPS) | Other Checks | Requesting check payable to USPS |
| Royalties | Other Checks | Paying royalties |
| Subscriptions (paid by individual) |
Reimbursements | Requesting reimbursement for a subscription payment |
| Subscriptions (paid directly from Stanford) |
Other Checks | Requesting subscription to be paid directly |
