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Examples of Completed Form I-9 for Stanford

To learn about recent changes to the federal Form I-9 and the university’s verification processes, see the news page Updated Employment Verification Process and Form I-9.

Accurate completion of Form I-9 is a key component of compliance. All relevant fields of the form must be fully completed and the document's submission accurately recorded. The examples below illustrate properly completed I-9s for commonly presented document types. This is not a complete list of documents. Please consult with the I-9 Compliance Specialist if you need assistance completing the form.

Stanford employees may present a single document from List A of Form I-9 or one document each from List B and List C.

Image of I-9 document combination from USCIS - List A: documents that establish identity and employment authorization; List B: documents that establish identity; List C: documents that establish employment authorization

Employers may not specify what documents an employee must submit. Employees must be allowed to present any valid combination of documents listed on Form I-9.

  1. Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee
  2. Select the document types presented
  3. Select Section 1 and/or Section 2 to see the examples of a completed Form I-9

Example of Completed Form I-9 for a Citizen of the United States

List B: Driver's License + List C: Social Security Card
List B: Driver's License + List C: Birth Certificate

All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. If your employee is under age 18, please submit a work permit, high school diploma, or Stanford ID in addition to the Form I-9 documents to remain in compliance.

Example of Completed Form I-9 for a Lawful Permanent Resident

List B: Driver's License + List C: Social Security Card

Example of Completed Form I-9 for A Noncitizen National of the United States

Passport from FSM or RMI, with Form I-94 (List A)

Example of Completed Form I-9 for a non-U.S. Citizen Authorized to Work

List A: Foreign Passport + Form I-94 and an I-20 with F-1 Status
List A: Foreign Passport + Form I-94 and a DS-2019 with J-1 Status
List A: Foreign Passport + Form I-94 with TN/E/O/H-1B Status
List A: Employment Authorization Card (EAD Card)
List A: Foreign Passport + Form I-94, DS-2019 and Employment Approval Form with J-1 Student Status

If the employee provides a Social Security card, it must be unrestricted. If a card includes any of the following restrictions, it is not an acceptable List C document:

          •  NOT VALID FOR EMPLOYMENT
          •  VALID FOR WORK ONLY WITH INS AUTHORIZATION
          •  VALID FOR WORK ONLY WITH DHS AUTHORIZATION

Last Updated: Dec 17, 2023

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