How To: Verify Employee Pay

Who does this?  Stanford Payroll Administrators

When?  Each pay period, after the payroll run is complete, to verify accuracy of employee pay

How?  By running the Gross Pay Report in ReportMart1

 

 

Verify Employee Pay (5 steps)

step 1

Launch the ReportMart1 web site:

  1. Click https://reportmart1.stanford.edu.
  2. Enter your SUNet ID and password as prompted.
Note:  Your authority to review data in ReportMart1 matches the authority that you have been granted in PeopleSoft.
step 2

Select the Gross Pay Report:

  1. In the left menu bar, click HR, Payroll, Benefits Systems.
  2. Then, click Job Information.
  3. Scroll down the page, click Gross Pay (PS_HR029a) in the center of the page
step 3

Run the Gross Pay Report:

  1. Click Process Query by Dept Hierarchy (No Details).


    2. Note:  Select Process Query by Name or Process Query by Emplid to run the report for a specific employee.

  2. In the entry field to the right of the √ (check mark), type the first day of the pay period that you wish to review (example: 6/1/07).
  3. Click the √ (check mark) to select the date that you have entered.
  4. In the same entry field, type the last day of the pay period that you wish to review (example: 6/15/07).
  5. Click the √ (check mark) to select the date that you have entered.
  6. Select the first day of the pay period by clicking on the date.
  7. While holding down the Control key, select the last day of the pay period by clicking on the date.
  8. Click OK.
  9. In the next pop-up window, click Show Values to view a list of all Orgs.
  10. Click on the Org or Orgs that you wish to review OR if you wish to review all employees within your authority, continue to the next step without selecting an Org.


    11. Note:  To select multiple Orgs, hold down the Control key before clicking each Org.

  11. Click OK.


    12. Note:  A pop-up box will appear when the report has finished running.

step 4

Review report results online:

  1. Click the boxes underneath Sections to review results for the following report options:
    • Summary by Employee – a pivot table of all employee earnings by earn code
    • Name Report – a summary of earnings by employee name, formatted for printing or export as PDF
    • Earn Code Report – a summary of pay by earn code, formatted for printing or export as PDF
    • Bonus Report – a summary of bonus payments, formatted for printing or export as PDF
    • Bonus Results – a summary of bonus payments in Excel format
    • Full Results – a summary of all payments in Excel format
    • Paper Pay Stub Option Report – a summary of employees who have elected a paper pay statement
    Note:  The Gross Pay Report contains confidential salary information, take appropriate precautions when printing or downloading this report to your desktop.

  2. When viewing a specific report, click the right arrow in the upper right hand corner of the screen to return to your list of reports.
step 5

Download a report to Excel for review:

  1. Click on the report name.
  2. From the File menu, select Export, then Section.
  3. From the Save as Type pull-down menu, select Excel (*.xls).
  4. Select the location where you would like to save the report.
  5. Click Save to download the report.
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What Happens Next?

Additional Notes

Additional reports are available in ReportMart1 to refine the results of your Gross Pay Report.

  • The $0.00 Pay Received Report, available from the same menu as the Gross Pay Report, will help you to identify employees who received pay for the previous pay period, but not for the current period (potential underpayments).
  • The 25 Percent Change in Pay Report, available from the same menu as the Gross Pay Report, will help you to identify employees who received at least a 25% increase or decrease in pay for the current pay period compared to the previous pay period (potential over- or underpayments).

Questions?

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