Policy Notes: Check Requests ("Other Checks" in iOU)
Other Check requests are initiated in iOU to pay individuals or organizations directly for specified expenditures. (Learn about iOU)
On this page:
- Approving Check Requests
- Expenditures Paid by "Other Check" Requests
Approving Check Requests
Employees cannot authorize/approve other check requests for themselves or for a person to whom they report either directly or indirectly.
Expenditures Paid by "Other Check" Requests
Payment made on behalf of an individual having an affliation with SU to attend a meeting of professional benefit. Payments cannot include expenses for spouses.
Dues and Subscriptions
Payment made on behalf of an individual to further professional development. This may include costs for materials and membership. Payments cannot include voluntary contributions.
Gifts (Nominal Gifts)
Recognition must be in the form of tangible personal property. Value should not exceed $50 per employee. Gifts greater than $ 50 will become taxable to the recipient. Gifts / Awards must come from appropriate University funds. (See Administrative Guide Policy 2.2.10)
Gifts (Length-of-Service / Retirement
Recognition must be in the form of tangible personal property. Value should not exceed $400 per employee. Gifts greater than $400 will become taxable to the recipient for the amount over $ 400. Gifts / Awards must come from appropriate University funds. (See Administrative Guide Policy 2.2.10)
A voluntary payment that is given to a person for services for which fees are not contractually or traditionally required. Another example of an honorarium would be payment to a guest lecturer or volunteers to help cover costs for i.e., travel, lodging or preparation time. Submit honorarium payments for faculty, staff and students to Payroll.
Moving and Temporary Living Expenses
Expenses approved in a new employee's offer letter relating to relocation, and/or with locating permanent or temporary housing. This may include payments directly to the employee or made on their behalf to service providers.