ARCHIVED Bulletin: Special Payment Deadlines for Winter Closure (Posted November 9, 2011)

Winter Close Schedule

In accordance with the University 2011/2012 winter close schedule, Payment Services which includes Accounts Payable, Travel and Reimbursements will be closed beginning Monday, December 19, 2011 and will resume normal business hours on Tuesday, January 3, 2012.

 

Important Cut-off Schedules and Deadlines


  • iOU Reimbursement, Advance, Other Check, and Petty Cash Payments
    • The deadline for submitting iOU requests is Monday, December 5 at 5:00 PM.
    • To guarantee payment before winter close, iOU requests must be fully approved and supporting backup documentation must be received via fax by the deadline.
    • The cutoff for submitting iOU requests with Rush priority or Will Call pick up is Monday, December 12 at 12:00 noon.
  • Invoice Payments
    • The deadline for submitting invoice payment requests is Monday, December 5 at 5:00 PM.
    • Every effort will be made to process items received after December 5, but there are no guarantees.
    • Rush invoice requests must be labeled as "Rush" on the invoice and must be uploaded to an approved purchase order. Rush invoice processing times are 1-2 business days and can be requested for a $35 fee.
    • The cutoff for submitting invoices with Rush priority or Will Call pick up is Monday, December 12 at 12:00 noon.
    • Payment Handling Methods and Processing Times are available on the Gateway to Financial Activities web site. This information can be used to help you approximate the turnaround time for your transactions.
  • Will Call Checks
    • Daily pick up through December 15 at:
      • 3145 Porter Drive between 9:00 – 10:00 AM and 3:00 – 5:00 PM
      • Campus Service Window located at Tresidder Union (459 Lagunita Drive, Suite 7, 2nd Floor) between 9:00 AM – 5:00 PM
    • Final pick up before winter close on December 16 at:
      • 3145 Porter Drive between 9:00 – 10:00 AM
      • Campus Service Window located at Tresidder Union (459 Lagunita Drive, Suite 7, 2nd Floor) between 9:00 – 11:30 AM or 2:30 – 3:00 PM
    • Last Will Call check run will be December 14 for December 15-16 pickup.
    • Any Will Call checks not picked up by 3:00 PM on December 16 will be mailed.

See all 2011/2012 Winter Close information.


Questions? Need Help?

If you have questions or need help, please contact the Financial Support Center (3-2772).

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