Archived Bulletins for Staff



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For All Staff

Archived bulletins are listed chronologically, beginning with the most recent date.

Posted Date Bulletin Title
January 9, 2012 2012 Tax Withholding Changes
December 7, 2011 2011 Tax Form Information
November 9, 2011 2011/12 Winter Close Information
October 5, 2011 Invoice Approval Threshold Set to Increase
August 22, 2011 Buy / Pay Redesign on Fingate
August 9, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements – updated
July 14, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements
June 13, 2011 Reduction in Sales Tax Rate
January 3, 2011 2011 Tax Withholding Changes
December 15, 2011 Attention FedEx Users!
November 30, 2010 New on This Site!
November 29, 2010 2010/11 Winter Close Information
November 19, 2010 2010 Tax Form Information
November 1, 2010 Planned Oracle Upgrade and Scheduled Downtime
March 15, 2010 2009 Tax Form Information
March 8, 2010 Stanford Receives Award for Rapid Adoption of SmartMart
February 2, 2010 Hotel Discounts at Starwood Properties Worldwide
December 18, 2009 2009 Tax Form Information
December 15, 2009 Two Important Cashier's Office Changes
November 30, 2009 2009/10 Winter Close Information
November 9, 2009 Purchasing and Payment Processing Prior to 2009/10 Winter Closure
August 12, 2009 New in iProcurement: A Smarter Way to Buy
July 7, 2009 New in iProcurement: A Smarter Way to Buy
July 1, 2009 Changes to StanfordCardPlan
June 23, 2009 SmartMart Replacing CWA Catalog Orders August 5th, 2009
December 8, 2008 Scheduled Oracle Financials System Downtime
December 1, 2008 2008/09 Winter Close Information
November 20, 2008 Purchasing and Payment Processing Prior to 2008 Winter Closure
September 19, 2008 New Student Services Center Opens
September 10, 2008 Purchasing Content Added to Gateway to Financial Activities
August 12, 2008 Changes to Stanford's Axess Portal Due to PeopleSoft Upgrade
August 1, 2008 New Online FedEx Ship Manager
July 24, 2008 Controller's Office Moves to Porter Drive
July 14, 2008 ReportMart3 Has Been Upgraded!
July 7, 2008 ReportMart3 Downtime July 12 - 14, 2008 Due to Upgrade
June 30, 2008 Sign Up Now. Understand how ReportMart3 will change beginning July 14, 2008
June 10, 2008 ReportMart3 Upgrade Planned for July 2008
June 10, 2008 Payroll and Disbursements Service Counters to Move to University Cashier's Office
April 24, 2008 Supplier Section Live on Financial Gateway Web Site
March 29, 2008 NEW and Improved Expenditure Type Query Available Now
February 1, 2008 Old Controller's Office and Oracle Financials Web Sites to Retire February 29, 2008
February 1, 2008 New Faster Way to Access Oracle Approval Worklists
December 10, 2007 Scheduled Oracle Financials System Downtime
December 5, 2007 2007/08 Winter Close Information
October 22, 2007 Provost Issues Business Meal Expense Guidance
September 21, 2007 Available Now - Direct Deposit to Multiple Bank Accounts
August 2, 2007 Use Your Stanford ID Card like a Debit Card Using StanfordCardPlan
August 2, 2007 Announcing the New Gateway to Financial Activities Web Site
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Account Structure: Stanford's "Chart of Accounts"

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Stanford's Account Structure: Chart of Accounts.

Posted Date Bulletin Title
July 14, 2011 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
October 6, 2010 Year-End Freeze Ended
July 28, 2010 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
November 2009 Expenditure Type & Object Code Updates
February 2, 2009 New Job Aid – Object Codes: 46XXX Revenue Definitions
July 14, 2008 Annual Freeze on Requests for New / Changed Expenditure Types / Object Codes
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Banking & Commerce

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Banking and Commerce at Stanford.

Posted Date Bulletin Title
February 5, 2010 New Credit Card Acceptance Training – Complete by May 1!
July 1, 2009 Changes to StanfordCardPlan
February 2, 2009 New Job Aid – Object Codes: 46XXX Revenue Definitions
February 28, 2008 Additional Presentations Scheduled for Online Departmental Deposits
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Buying & Paying

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Buying and Paying for things at Stanford.

Posted Date Bulletin Title
November 9, 2011 Special Purchasing & Delivery Instructions for Winter Closure
November 9, 2011 Special Payment Deadlines for Winter Closure
October 5, 2011 Invoice Approval Threshold Set to Increase
August 24, 2011 Cell Phone Policy Change
August 22, 2011 Buy / Pay Redesign on Fingate
August 2, 2011 Fisher Scientific Strategic Sourcing Agreement
August 9, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements (updated)
July 14, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements
June 13, 2011 Reduction in Sales Tax Rate
November 12, 2010 Purchasing and Payment Processing Prior to 2010/11 Winter Closure
August 2, 2010 Ensure Fast Invoice Payment at Year-End
July 23, 2010 Year End Disbursement Deadlines
February 26, 2010 NEW Enhancements to Electronic Invoice Upload Process
January 12, 2010 New Way to Process Invoices
November 30, 2009 Enhancements to iOU Payment Processing
November 23, 2009 Announcing Two New Interactive iOU Training Courses!
November 9, 2009 Special Purchasing & Delivery Instructions for Winter Closure
September 28, 2009 Enhancements to iOU Payment Processing
July 7, 2009 New in iProcurement: A Smarter Way to Buy
June 23, 2009 SmartMart Replacing CWA Catalog Orders August 5th, 2009
May 8, 2009 New Invoice Processing Instructions
April 24, 2009 New Sales Tax FAQs
April 15, 2009 PCard and Travel Card Report Updates
April 9, 2009 New Way to Release Invoices Held for Department Approval
March 24, 2009 New Invoice Tracking Process
February 19, 2009 New Email Alert Communicating Approved Purchase Orders
February 3, 2009 Proper Approver Routing Procedure for Capital Equipment Requisitions
December 8, 2008 New Invoice Tracking Process
November 20, 2008 Purchasing and Payment Processing Prior to 2008 Winter Closure
August 1, 2008 Enhancements to iProcurement Online Catalog (CWA) Ordering
July 28, 2008 Changes for Internet Procurement Users Creating Capital Equipment Requisitions
July 7, 2008 Important Changes to PCard Policy and Procedures
June 2, 2008 Important Changes to PCard Policy and Procedures
May 22, 2008 Good News! Mac Users Can Now View iOU Backup Documentation Online
April 28, 2008 Improvements to Requisition and PO Query Tool
March 21, 2008 iOU System Update - Problem Viewing iOU Backup Document Images
March 21, 2008 Invoice Alert - Some Invoices Faxed to AP 3/19 - 3/20 Have Been Lost
March 21, 2008 iOU Reports Now Available in ReportMart3
February 7, 2008 Avoid Returned Invoices
December 4, 2007 Special Purchasing & Delivery Instructions for Winter Closure
December 3, 2007 Contracts Office Moving 12/6/07
November, 2007 Payment Handling Methods and Processing Times
October 24, 2007 Possible Shipping Delays Due to So. California Fires
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Capital Equipment & Capital Projects

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Capital Equipment and Capital Projects at Stanford.

Posted Date Bulletin Title
February 3, 2009 Proper Approver Routing Procedure for Capital Equipment Requisitions
July 28, 2008 Changes for Internet Procurement Users Creating Capital Equipment Requisitions
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Financial Authority

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Financial Authority for things at Stanford.

Posted Date Bulletin Title
February 26, 2010 New Authority Reports
August 11, 2009 New Way to Grant Oracle Reporting Authority
June 2, 2008 Important Changes to PCard Policy and Procedures
January 3, 2008 New Vacation Delegation Tracking Feature
August 16, 2007 Good News! Vacation Delegation and Worklist Sharing are Here!
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Financial Reporting Tools

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Financial Reporting Tools at Stanford.

Posted Date Bulletin Title
April 9, 2010 Enhancements to the 154 Fund Balance Report
March 10, 2010 RM3 Reports with Real Time Data
January 22, 2010 RM3 Reports with Real Time Data
January 11, 2010 Beginning January 2010, Monthly Expenditure Statements Delivered Via Email
December 4, 2009 Beginning January 2010, Electronic Delivery of Monthly Expenditure Statements
August 11, 2009 New Way to Grant Oracle Reporting Authority
August 3, 2009 New ReportMart3 Scheduling Capability
May 11, 2009 New Fast Expenditure Report, RM3 Tips and Enhancements
April 15, 2009 PCard and Travel Card Report Updates
February 2, 2009 New Job Aid – Object Codes: 46XXX Revenue Definitions
October 16, 2008 Excel Training Classes – Fall Quarter
September 4, 2008 Daily Availability of ReportMart3 During Year-End
July 15, 2008 ReportMart3 Changes, Tips and Tricks and Resources
July 14, 2008 ReportMart3 Has Been Upgraded!
July 7, 2008 ReportMart3 Downtime July 12 - 14, 2008 Due to Upgrade
June 30, 2008 Sign Up Now. Understand how ReportMart3 will change beginning July 14, 2008
June 12, 2008 Excel 2007 Training for Finance
June 10, 2008 ReportMart3 Upgrade Planned for July 2008
April 29, 2008 Issue Resolved: Burdening on April Transactions Has Been Fixed
April 28, 2008 Improvements to Requisition and PO Query Tool
April 22, 2008 Issue With Burdening on Some April Transactions
April 21, 2008 Commitment Data Included on More ReportMart3 Reports
March 21, 2008 iOU Reports Now Available in ReportMart3
February 19, 2008 ReportMart3 Users Can Now Upgrade to Adobe Acrobat Reader Version 8.1.2
January 17, 2008 Delay in Printed Distribution of Monthly Expenditure Statements
December 21, 2007 Enhancements to Quarterly Expenditure Certification Report
October 30, 2007 Important Updates to Operating Statements & Revenue Reports
October 19, 2007 Issue with New 285 Report for Sep-07 Presenting Some Duplicate Commitments
October 9, 2007 Introducing the New Expenditure Statement with Commitment Data!
April 10, 2007 Old Expenditure Reports Retiring April 30th
July 6, 2006 Announcing 7 NEW Expenditure Reports
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Payroll Administration

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Payroll Administration at Stanford.

Posted Date Bulletin Title
January 9, 2012 2012 Tax Withholding Changes
December 2, 2011 2011 Tax Form Information
November 9, 2011 Time Reporting and Payroll During Winter Closure
November 10, 2010 Time Reporting and Payroll During Winter Closure
October 11, 2010 $10 Mobile Equipment Deduction Eliminated
August 4, 2008 Axess / PeopleSoft Upgrade August 8 - 11, 2008
June 5, 2008 Axess / PeopleSoft Upgrade Coming August 11, 2008
April 18, 2008 Java Update for Kronos Users
April 14, 2008 New Email Alerts for Department Labor Schedulers
February 1, 2008 2007 W-2 Forms Have Been Mailed
December 11, 2007 Winter Closure Reminders for Payroll Administrators
November 20, 2007 New I-9 Form – Required Beginning 12/7/07
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Payroll for Employees

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Payroll for Employees at Stanford.

Posted Date Bulletin Title
January 9, 2012 2012 Tax Withholding Changes
December 2, 2011 2011 Tax Form Information
November 9, 2011 Time Reporting and Payroll During Winter Closure
November 10, 2010 Time Reporting and Payroll During Winter Closure
October 11, 2010 $10 Mobile Equipment Deduction Eliminated
November 3, 2009 Time Reporting and Payroll During Winter Closure
December 1, 2008 Time Reporting and Payroll During Winter Closure
June 5, 2008 Axess / PeopleSoft Upgrade Coming August 11, 2008
April 18, 2008 Java Update for Kronos Users
February 1, 2008 2007 W-2 Forms Have Been Mailed
November 20, 2007 New I-9 Form – Required Beginning 12/7/07
September 21, 2007 Available Now - Direct Deposit to Multiple Bank Accounts
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Reimbursement

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Reimbursement at Stanford.

Posted Date Bulletin Title
November 9, 2011 Special Payment Deadlines for Winter Closure
August 24, 2011 Cell Phone Policy Change
August 9, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements (updated)
July 14, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements
June 24, 2011 Change in Mileage Reimbursement Rate for Personal Auto Use
January 11, 2011 Change in Mileage Reimbursement Rate for Personal Auto Use
November 12, 2010 Purchasing and Payment Processing Prior to 2010/11 Winter Closure
October 8, 2010 Change in Air Travel Policy
October 6, 2010 Updated Domestic Per Diem Rates
July 23, 2010 Year End Disbursement Deadlines
November 30, 2009 Enhancements to iOU Payment Processing
November 23, 2009 Announcing Two New Interactive iOU Training Courses!
November 09, 2009 Special Payment Deadlines for Winter Closure
October 7, 2009 Fiscal Year Updates to Domestic Per Diem Rates
September 28, 2009 Enhancements to iOU Payment Processing
July 21, 2009 Amex Program Canceled
July 10, 2009 Get Reimbursed Faster – Sign Up for Direct Deposit Now!
June 1, 2009 iOU Enhancement for Air Travel
February 12, 2009 Important Update Regarding Per Diem Rate Calculations
January 14, 2009 Mileage Reimbursement Rate for Personal Auto Use Changes to 55 Cents Per Mile
December 16, 2008 Immediate Change to Travel Policy Regarding Airfare
November 20, 2008 Special Payment Deadlines for Winter Closure
July 28, 2008 Travel Agency Update – Palo Alto Village Travel Becomes Summit Travel Group
July 1, 2008 Mileage Reimbursement Rate for Personal Auto Use Increases to 58.5 Cents Per Mile
May 22, 2008 Good News! Mac Users Can Now View iOU Backup Documentation Online
March 21, 2008 iOU System Update - Problem Viewing iOU Backup Document Images
March 21, 2008 iOU Reports Now Available in ReportMart3
March 20, 2008 iOU - Problem with iOU Backup Documents
November 30, 2007 Special Payment Deadlines for Winter Closure
November 2007 Payment Handling Methods and Processing Times
October 22, 2007 Provost Issues Business Meal Expense Guidance
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Supporting Students

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Supporting Students at Stanford.

Posted Date Bulletin Title
May 15, 2009 Changes to University Bill Payment Methods
June 2, 2008 Graduating Students with Loans – PLEASE READ!
March 4, 2008 New Enhanced Undergraduate Financial Aid Program
January 30, 2008 Claiming Education Tax Credits: 1098-T Statements Available Online
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Tax Compliance

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Tax Compliance @ Stanford.

Posted Date Bulletin Title
January 9, 2012 2012 Tax Withholding Changes
December 2, 2011 2011 Tax Form Information
June 13, 2011 Reduction in Sales Tax Rate
October 11, 2010 $10 Mobile Equipment Deduction Eliminated
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Travel

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Travel at Stanford.

Posted Date Bulletin Title
November 9, 2011 Special Payment Deadlines for Winter Closure
August 9, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements (updated)
July 14, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements
June 24, 2011 Change in Mileage Reimbursement Rate for Personal Auto Use
January 11, 2011 Change in Mileage Reimbursement Rate for Personal Auto Use
November 12, 2010 Purchasing and Payment Processing Prior to 2010/11 Winter Closure
October 8, 2010 Change in Air Travel Policy
October 6, 2010 Updated Domestic Per Diem Rates
July 23, 2010 Year End Disbursement Deadlines
November 30, 2009 Enhancements to iOU Payment Processing
November 23, 2009 Announcing Two New Interactive iOU Training Courses!
October 7, 2009 Fiscal Year Updates to Domestic Per Diem Rates
September 28, 2009 Enhancements to iOU Payment Processing
July 21, 2009 Amex Program Canceled
June 1, 2009 iOU Enhancement for Air Travel
April 15, 2009 PCard and Travel Card Report Updates
February 12, 2009 Important Update Regarding Per Diem Rate Calculations
January 14, 2009 Mileage Reimbursement Rate for Personal Auto Use Changes to 55 Cents Per Mile
December 16, 2008 Immediate Change to Travel Policy Regarding Airfare
July 28, 2008 Travel Agency Update – Palo Alto Village Travel Becomes Summit Travel Group
July 1, 2008 Mileage Reimbursement Rate for Personal Auto Use Increases to 58.5 Cents Per Mile
March 21, 2008 iOU Reports Now Available in ReportMart3
November 30, 2007 Special Payment Deadlines for Winter Closure
November 26, 2007 Travelport is Now Orbitz for Business
November, 2007 Payment Handling Methods and Processing Times
October 22, 2007 Provost Issues Business Meal Expense Guidance
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