About iProcurement

What Is Internet Procurement?

Internet Procurement (iProcurement) provides self-service purchasing to schools and departments across Stanford.

How can I order with iProcurement?

iProcurement offers catalog or non-catalog ordering.

• SmartMart (catalog)

  SmartMart consolidates catalogs from over forty suppliers to provide a range of commonly used products at discounted prices. SmartMart provides a fast, efficient online source for searching and purchasing.

  SmartMart is the recommended and preferred purchasing method at Stanford. Best practice is to check SmartMart first for the items you would like to buy.

  Click here to see expanded SmartMart workflow.
  

  

• Rapid Purchase Orders (non-catalog)

  Users may use an RPO non-catalog order type in iProcurement to purchase goods and services not available in SmartMart. RPOs must not exceed $2,500, including tax but exclusive of shipping.

  Rapid Purchase Orders allow department staff to deal directly with vendors in making common purchases when items are not available in SmartMart.

  The requisitioner is responsible for contacting the vendor, discussing price and delivery details, and placing the order. See RPO Policy.

  Click here to see expanded Rapid Purchase Order workflow.

  

• Standard Requisitions (non-catalog)

  Standard requisitions are created in iProcurement to purchase goods and services when not available in SmartMart and the purchase requisition will total more than $2,500, including tax but excluding shipping.

  Requisitioners should attach backup documentation to the requisition:

  • Justification for purchase (reason for procuring item/service)
  • Quotes are required if the total exceeds $5,000 (one quote from the selected supplier and at least one from a competing supplier)

  When a standard requisition has been completed and approved by the appropriate department approver(s), it will be routed to a commodity buyer in the Central Purchasing and Contracts department who will source available suppliers (as needed), negotiate price/delivery terms and place the order with the supplier.

  Click here to see expanded Standard Requisition workflow.