How To:  Change a Standard Non-Catalog Purchase Order

1. Go to https://ofweb.stanford.edu
2. Enter your SUNet ID and Password
3. Click SU Internet Procurement
4. Click Non-Catalog Request to begin a non-catalog requisition

The Standard Change Order template is used to make adjustments to Standard requisitions for goods or radioactives.

1. Select Standard Change Order from the Request Type drop-down list
2. Enter the changes desired to the Item Description
3. Change Unit of Measure if appropriate
4. Enter Unit Price
5. Enter Supplier Item (optional)
6. Enter Supplier Name and tab out or click Request New Supplier. See How To: Submit Request for New Supplier.
7. Enter the Reference Original P.O. Number
8. Enter the Description of Change
9. Answer No to the question – Does this Require a Contract?
10. Click Add to Cart
11. Click View Cart and Checkout. Then click Checkout

The Standard Change Order – Blankets and Contracts template is used to make adjustments to Standard purchase orders for services, consultants, or subawards.

1. Select Standard Change Order – Blankets and Contracts from the Request Type drop-down list
2. Enter the changes desired to the Item Description
3. Enter Amount
4. Enter Supplier Name and tab out or click Request New Supplier. See How To: Submit Request for New Supplier.
5. Enter the Reference Original PO Number
6. Enter the Description of Change
7. Answer Yes to the question – Does this Require a Contract?
8. Click Add to Cart
9. Click View Cart and Checkout. Then click Checkout

The Standard Capital Equipment template is used to create AND make adjustments to Capital Equipment requisitions.

1. Select Standard Capital Equipment from the Request Type drop-down list
2. Enter the changes desired to the Item Description including the original PO number
3. Enter Amount if applicable
4. Enter Supplier Name and tab out or click Request New Supplier. See How To: Submit Request for New Supplier.
5. Answer the question – Does this Require a Contract?
6. Click Add to Cart
7. Click View Cart and Checkout. Then click Checkout

1. Update Description / Business Purpose (note Description/Business Purpose defaults to first line item on the requisition)
2. See Guidelines for Writing a Clear Business Purpose
3. Enter / Update Delivery information (i.e., Requestor, Deliver-To Location, Department Name, Room, Attention To)
   
   
   Notes: 

   1. Go to the Building and Address web site to find the deliver-to (BLDG ID) code. Enter a one-time address if delivering to an address not in the Stanford table or a foreign address.
   2. A single shopping cart cannot have multiple delivery locations.
   
   
4. Enter / Update billing information (i.e., Project, Task, Award, Expenditure Type)
   
   
   Note:  See Buy / Pay Guide for a list of common expenditure types or search the Expenditure Type Lookup Tool.
   
   
5. Click Edit Lines as appropriate
6. Click Next to continue

Note:  Add the DPA as the first approver in the routing list if using the Standard Capital Equipment category.

1. Verify approvers. Use Manage Approvers to update approvers if necessary.
2. Enter a note to approver (optional)
3. Click Next to continue

1. Check the Price Reasonableness policy acknowledgement box
   
   
   Note:  Please click the Guidance for Ensuring Price Reasonableness link to read the policy.
   
   
2. If tax should not be applied to a particular line, override by selecting the appropriate tax exempt category from the pulldown menu. Review the Common Sales Tax Exempt Categories.
   
   
   Note:  All categories will change the tax to zero.
   
   
3. Click Submit to route request for approval
   
   
   Note:  Alternatively, click Save to store requisition with an Incomplete status for a later submittal