Supervising Payroll for Student Employees
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Roles and Responsibilities
Faculty members often supervise student employees including graduate students on assistantships and student employees paid on an hourly basis. Administrators within the departments are responsible for setting up employee records and pay instructions with Payroll and assisting faculty with their supervisory tasks, such as approving rates of pay and, in the case of hourly employees, approving hours worked.
Graduate Students on Assistantships
Assistantship salaries are set up by assigned administrative personnel within schools and departments and are paid through the Graduate Financial System (GFS). Faculty supervising graduate students on assistantships may be assigned to approve quarterly payments for their students.
The quarterly schedule for assistantship payments is:
- Autumn Quarter, October 1 - December 31
- Winter Quarter, January 1 - March 31
- Spring Quarter, April 1 - June 30
- Summer Quarter, July 1 - September 30
Administrators can reference: Resources & Job Aids: Payroll Schedules & Deadlines in the Staff section of this web site. For policy guidelines, including pay scales and work hour limitations, see the GFS Policy Manual.
Hourly Student Workers
Hourly student workers must record actual hours worked in Axess Timecard each pay period. Students and administrators can reference Overview: Time and Leave Reporting.
Administrators can reference: Resources & Job Aids: Payroll Schedules & Deadlines. For employment guidelines, including pay scales and work hour limitations, see Administrative Guide Memo 24: Undergraduate Student Employment on Campus.