Description of Roles

From ESWStanford

Contents 1 President 2 Vice President 3 Director of Projects 4 Secretary 5 Director of Fundraising 6 Treasurer 7 Webmaster 8 Director of Events 9 Advisor

President

• Set priorities
• Coordinate resources amongst officers, enhance general communication amongst officers
• Prepare agendas for each meeting, keep meeting on track
• Provide feedback and support
• Facilitate discussions
  • Final decision maker (including on how to use our money)
• Provides summaries of discussions with National, and other external people to keep the team in the loop

Vice President

• Fill in for the President in case of his or her absence.
• Act as a liason to other organizations, both inside and outside Stanford.
• Organize annual retreat to kick off the new year.
• Help out other officers as needed.

Director of Projects

• Cultivate and maintain relationships with partner NGOs around the world
• Evaluate project opportunities with partner NGOs and work collaboratively to define scope.
• Organize and facilitate CEE 177S/277S. Help develop curriculum, find and contact guest lecturers,
• Recruit and mentor TA for CEE 177S/277S.
• Evaluate student applications for CEE 177S/277S.
• Recruit interns for field-based project work.

Secretary

• Write weekly minutes and action items, post them to the wiki
• send emails out to lists for upcoming ESW events
• organize ESW participation in activity fairs on campus
• Inform ESW members and supporters of ongoing ESW activities and efforts (At the beginning of the year I had wrote a monthly newsletter, but that devolved as we became busier. I think maybe a quarterly newletter outlining quarter goals and general ideas for the organization would be manageable and beneficial.)
• post directional signs for ESW events (so people can easily find our events)
• Attend weekly meetings and be ready to contribute ideas and efforts to ESW. A lot of this involves making contacts for ESW workshops and speaker events.

Director of Fundraising

• Network with engineering departments, Stanford centers and organizations to secure fundraising for our projects, internships and classes
• Coordinate Stanford Fund Letter Writing
• Work with Treasurer and President to determine budget and contact sponsors

Treasurer

• Attend ASSU Financial Officer workshop;
• Provide timely reimbursements
• Coordinate a budget meeting:
• Categorize reimbursements to aid in creating a budget for the following year
• Update officers on current balance
• Complete a Financial Report summarizing the year’s financial transactions.

Webmaster

• develop and maintain the ESW web presence
• understand and address connection to...
  • esw members
  • students
  • contributors
  • board members
  • other chapters
  • other interested folks
  • be available to respond to issues and requests in a timely fashion
  • keep the site current going forward

Director of Events

• Lead/Organize brainstorming and search for campus events
• Propose a plan for the events of each quarter to the Officers
• Coordinate the booking or scheduling of each event
• Ensure that each event runs successfully
• Provide event information to Director of Public Relations
• Fill out an Event Log on the website that includes how the event was organized and how successful it was

Advisor

• Lend valuable insight, knowledge and connections to the chapter.