Instructor Questions (Revised 3/21/05)

1. For Instructors

1.1. Does a CourseWork web site automatically get generated for my course?
1.2. Why can’t I find my CourseWork web site after logging in to CourseWork?
1.3. What are the different ways in which students can gain access to my CourseWork web site?
1.4. What are the different tools that CourseWork supports?
1.5. Do I need to use all of the tools available within CourseWork?
1.6. How much disk space is allocated for my CourseWork course web site?
1.7. Is there a maximum file size limitation for uploading files through CourseWork?
1.8. Is there a maximum file size limitation for uploading files through CourseForum?
1.9. How do I upload files larger than 30MB to my CourseWork course web site?
1.10. How should I name my file so that it will be compatible across different platforms?
1.1.

Does a CourseWork web site automatically get generated for my course?

CourseWork web sites are not automatically generated.

  • First-Time CourseWork Users: Please request a CourseWork web site by using the CourseWork Site Request Form
  • Existing CourseWork Users: CourseWork web sites must be requested each quarter. The CourseWork Site Request Form can be accessed via the following ways:

It may take up to 3 business days to process requests for CourseWork web sites. Once a CourseWork web site has been set up for your course, you will receive an e-mail notification with instructions for getting started.

1.2.

Why can’t I find my CourseWork web site after logging in to CourseWork?

CourseWork web sites are not automatically generated. If you wish to have a CourseWork web site for your course, please refer to section 1.1 for instructions on how to submit a request for a CourseWork web site.

If a CourseWork web site has been set up for your course but you are not seeing it on your My Courses list, then the course with which the CourseWork web site is associated may either be a previous or future term course. To see the CourseWork web site associated with a previous or future term course, click the Display All link on the top of your My Courses page. The default display (Display Current) only lists current term courses.

1.3.

What are the different ways in which students can gain access to my CourseWork web site?

There are 3 ways via which members within the Stanford community (as identified by a valid SUNet ID) can gain access to your CourseWork site:

  1. If you select "Get student registration data from Axess..." on the CourseWork Request Form, then CourseWork will automatically pull student enrollment data to populate your course web site's roster. Those who gain access to your CourseWork site via this route are listed as "enrolled student" in Admin People.

    NOTE: Automatic does not mean instantaneous. CourseWork synchronizes with Axess several times a day. Thus, depending on when a person enrolls in Axess, he may not show up in your course until the next synchronization cycle.
  2. If you select "Allow students to add themselves to your CourseWork site" on the CourseWork Request Form, then anyone with a valid SUNet ID can gain access to your CourseWork site via the Add Course functionality on the My Courses page. Those who gain access to your CourseWork site via this route are listed as "student" in Admin People.

    NOTE: Add Course does not formally enroll a person in your class. To officially enroll in a course, people will still need to register separately via Axess.
  3. 3. Instructional staff can manually add people to their CourseWork site. An instructor may wish to do this
    • for students who need early access to course content but can't yet register via Axess or CourseWork, or
    • for those who wish to audit a course, or
    • for those who wish to visit a course as guests. Those manually added can be designated as "student" or "guest" role.
1.4.

What are the different tools that CourseWork supports?

  • Course Homepage: presents a basic course description, meeting times, staff, and recent announcements.
  • Announcements: keeps an archive of recent and older announcements sent to the class (by email and/or posted to the course web site) via CourseWork.
  • Syllabus: provides students with essential course information.
  • Course Materials: provides students access to lecture notes, slides, linked web pages, images, multimedia, and other resources that instructional staff or course admins have posted to the course site.
  • Schedule: provides a calendaring system to schedule events, readings, and notices to students. Items on the Schedule can link to content in other tools.
  • Assignments: allows instructional staff or course admins to create online assignments that provide a due date and automatic grading/solutions. Question types supported include multiple choice/multiple choice with rationale, short answer essay, file upload, and audio response.
  • Grades: provides students with feedback on online and/or offline assignment work.
  • Discussion: allows for linkage to an on-line, asynchronus discussion tool. If you request a web discussion tool on the CourseWork Request Form, then your CourseWork web site will be automatically set up with CourseForum, CourseWork's default web discussion tool.
  • Event Sign-Up: supports preference-based assignments to class-related activities such as final presentations or office hour appointments.

CourseWork Basic consists of Course Homepage, Announcements, Syllabus, and Course Materials. CourseWork Full consists of all CourseWork tools listed above. Regardless of which tools you initially requested on the CourseWork course web site request form, you can turn any tool on or off at any time via Admin Tools or by submitting a HelpSU ticket.

1.5.

Do I need to use all of the tools available within CourseWork?

No. CourseWork has a number of Web-based tools for developing and displaying the components of a course Web site. Instructors can select from a list of tools, adopting those that provide the features they want for their site. Only the Course Homepage tool is required. You can turn off the other tools (Announcements, Syllabus, Schedule, Assignments, Discussion, Grades) by going to Admin Tools or by submitting a HelpSU ticket.

It is highly recommended that you turn off tools that you do not use as students find it frustrating to see tools with no content.

1.6.

How much disk space is allocated for my CourseWork course web site?

Files for your course are stored in AFS, Stanford University's distributed file storage system. Each course is allocated 500MB of disk space. If your course should need additional disk space, please submit a HelpSU ticket.

1.7.

Is there a maximum file size limitation for uploading files through CourseWork?

The maximum size for individual file upload through CourseWork is 30MB.

Uploading files larger than 30MB may fill up your course disk space quota and increase download time for users. Stanford University offers streaming services for many types of media such as digital video and audio files. For more information, please go to http://www.stanford.edu/dept/itss/services/streaming

1.8.

Is there a maximum file size limitation for uploading files through CourseForum?

The maximum size for individual file upload through CourseForum is 12MB.

1.9.

How do I upload files larger than 30MB to my CourseWork course web site?

Content on your CourseWork web site is stored in AFS, Stanford's distributed file system. You can upload files larger than 30MB directly to your course's WWW directory in AFS.

The location of your course's WWW directory in AFS is determined as follows:
/afs/ir/class/archive/subject/classnumber/classnumber.term/WWW
(e.g., /afs/ir/class/archive/english/english111/english111.1042/WWW).

AFS term designation can be determined as follows:

Academic Term AFS Term Designation (based on PeopleSoft)
Fall 2001 1022
Fall 2002 1032
Fall 2003 1042
Fall 2004 1052
   
Winter 2002 1024
Winter 2003 1034
Winter 2004 1044
Winter 2005 1054
   
Spring 2002 1026
Spring 2003 1036
Spring 2004 1046
Spring 2005 1056
   
Summer 2002 1028
Summer 2003 1038
Summer 2004 1048
Summer 2005 1058
NOTE: It is recommended that you create a sub-directory within your WWW directory to store uploaded course content. This would allow you to restrict access to the content. To restrict uploaded course content from being world wide accessible, you would need to create and place a .htaccess file into the folder where this course content resides. Information on how to create a .htaccess file can be found at http://www.stanford.edu/leland/userauth-tutorial.html.

Please do not put your content in the WWW/coursework folder, which is intended for system generated content only.

  1. Navigate to your course's AFS locker via one of the following methods:
  2. Upload your files.
  3. Link to the uploaded file(s) within CourseWork
    • Login to CourseWork.
    • Click Admin Course next to your course's title.
    • Click Admin Course Materials*.
    • Click Add Material. (This will launch the Add Course Material wizard.)
    • Select Link from URL and type http://www.stanford.edu/class/archive/subject/classnumber/classnumber.term/foldername/filename.extension. (e.g., http://www.stanford.edu/class/archive/english/english111/english111.1042/macbeth/readings.doc. There is no need to include WWW in the URL. For this example, it is assumed that macbeth is a sub-directory of the WWW directory.
      NOTE: You must include the http:// in the URL.
    *Although these instructions use the Course Materials tool as an example, the instructions are applicable to other CourseWork tools that support linking to uploaded content.
1.10.

How should I name my file so that it will be compatible across different platforms?

For file name compatibility across different platforms, please adhere to the following guidelines:

  • keep file names to 8.3 (where 8 = the file name and 3 = the file format (e.g., macbeth2.pdf).
  • use only alphanumeric characters, "_" (underscore) and "-" (dash) for the file name.

Updated: November 3, 2003 by
Stanford Academic Computing
A division of Stanford University Libraries and
Academic Information Resources

For additional help click: HelpSU
Copyright 2003 by the Board of Trustees
of the Leland Stanford Junior University.