From Stanford ASEE
Constitution of the Stanford University Student Chapter of the American Society for Engineering Education (ASEE)
The Stanford University Student Chapter of the American Society for Engineering Education shall be a student-based organization committed to improving and furthering engineering education.
Article I: Name
The name of this organization shall be the Stanford University Student Chapter of the American Society for Engineering Education (hereafter referred to as Stanford ASEE).
Article II: Purpose
Stanford ASEE shall focus its efforts toward students, faculty and future faculty, and the community with the overarching goal of promoting engineering education.
Article III: Activities and Scope
With regard to students, both undergraduate and graduate, Stanford ASEE shall have the following purposes:
1. To empower students to participate in improving engineering undergraduate and graduate education
2. To elicit feedback from students about learning engineering
3. To promote awareness of and participation in engineering education research
With regard to faculty and future faculty, Stanford ASEE shall have the following purposes:
1. To encourage application of engineering education research results
2. To support peer communication regarding successful teaching methods
3. To pass on students’ feedback about learning engineering
4. To promote awareness of and participation in engineering education research
With regard to the K-12 students, teachers, parents, and informal educators in the Stanford area, Stanford ASEE shall have the following purposes:
1. To encourage students to pursue their interests in engineering and science
2. To expose K-12 students, teachers, parents, and informal educators to engineering careers and engineering thinking
3. To inform teachers, parents, and informal educators to ways to encourage engineering thinking
These activities shall be carried out in collaboration with other appropriate university organizations.
Article IV: Membership
1. Stanford ASEE “Student” membership shall be open to all current undergraduate and graduate students of Stanford University, with primary emphasis on students in engineering and education.
2. Stanford ASEE “Associate” membership shall be open to all faculty and staff at Stanford University. Associate members may not vote or hold office but may have all other privileges of student members.
3. All Stanford ASEE members and Associate members are required to be members of the national ASEE organization.
4. All Stanford ASEE officers and the Faculty Advisor(s) are required to be members of the national ASEE organization.
Article V: Leadership Structure / Officers and Faculty Advisor(s) Duties
With regard to forming the Executive Board:
1. The President, the Vice-President of External Relations, the Vice-President of Finance, the Vice-President of Member Affairs, the Vice-President of Records, and the Member-at-Large shall constitute the Executive Board. Additional positions on the Executive Board may be created by the President. Executive Board members shall be Student Members of Stanford ASEE.
2. The term of office for Executive Board members shall be one year. Executive Board members may resign before the end of the term of office by written notification to the other Executive Board members.
3. The Executive Board members shall be elected by a majority vote of the members present at the election meeting near the beginning of each Spring quarter. Quorum at officer election meetings requires 25 percent of members or eight members, whichever is greater. If no candidate for an office receives a majority of the votes cast, then the top two candidates shall be placed on a second ballot for that office.
4. An Executive Board member whose dereliction of duty adversely affects the operation of the organization may be removed from office. A written petition stating the reasons for removal and signed by at least two Executive Board members must be submitted to the Executive Board. After a two-thirds majority vote of approval from the Executive Board, the petition will be presented to the members for vote at a meeting. A two-thirds majority vote of members present at the meeting and the approval of a Faculty Advisor are required to remove the officer from office.
5. A vacancy on the Executive Board shall be filled based on a majority vote of the remaining members of the Executive Board.
With regard to selecting Faculty Advisors:
1. The Faculty Advisor(s) shall be an Associate Member of Stanford ASEE.
2. The Faculty Advisor(s) shall be selected by majority vote of the Executive Board.
3. The Faculty Advisor(s) shall have an indefinite term in office.
4. The Faculty Advisor(s) shall resign by written notification to the President.
With regard to duties:
1. The duties of the President shall include the following:
+ Preparing meeting agendas and presiding at meetings.
+ Formulating a yearly agenda for the organization, including a list of planned activities and events, based on recommendations from the Executive Board.
+ Ensuring that all activities fall within the organizational goals as stated in the Constitution.
+ Ensuring that all activities and other organizational functions are properly managed under the guidelines of the Constitution and Bylaws and the policies of Stanford University.
+ Creating permanent or temporary positions to assist in performing the duties of the office.
+ Creating committees as needed.
2. The duties of the Vice-President of External Relations shall include the following:
+ Registering Stanford ASEE with the Office of Student Activities each year.
+ Obtaining room reservations for Stanford ASEE meetings and events.
+ Organizing all community events.
+ Head contact person for communication with invited Speakers, etc.
3. The duties of the Vice-President of Finance shall include the following:
+ Handling financial transactions, including managing all bank accounts, depositing funds, making expenditures, and recording all transactions in a legal manner.
+ Keeping a record of the student chapter funds.
+ Overseeing fund raising activities, including requesting donations from appropriate University sources.
+ Developing, with the Executive Board, a budget plan for the upcoming year.
+ Compiling and presenting an annual financial report to the Executive Board.
4. The duties of the Vice-President of Member Affairs shall include the following:
+ Coordinating recruitment of new members, including distribution of organizational information to interested students, staff, and faculty.
+ Processing membership forms.
+ Keeping a current record of all Stanford ASEE members.
+ Maintaining contact with the Associate Members of Stanford ASEE.
5. The duties of the Vice-President of Records shall include the following:
+ Taking meeting minutes during executive and general meetings.
+ Keeping a record of who attends Stanford ASEE meetings and events.
+ Recording events and activities performed by the organization. A historian’s file shall be maintained and include speakers, topics, and copies of presentation slides when possible.
+ Preparing an annual report to inform the ASEE national organization and the Stanford ASEE members of the accomplishments and future planned activities.
6. The duties of the Member-at-Large shall include the following:
+ Attend all Executive board meetings.
+ Attend all Planning Meetings.
7. The duties of the Faculty Advisor(s) shall include the following:
+ Serve as advisors to the Executive Board.
+ Assist in the transition period between officers.
+ The Faculty Advisor(s) will be invited to all ASEE meetings and events.
+ The Faculty Advisor(s) are expected to attend Planning Meetings.
Article VI: Decision-Making Process
1. Decisions regarding Stanford ASEE events, budget, and programs will be made by a majority vote of the executive board. Kaspersky Coupon
2. All elections shall be conducted by anonymous ballot. For officer elections, the ballots shall be tabulated by two Stanford ASEE members who are not candidates for office in that election.
3. Stanford ASEE dues of up to half of the national ASEE student dues may be collected on an annual basis starting in the fall quarter of each year. The executive board will decide each year.
Article VII: Dissolution of Organization
In the event that Stanford ASEE dissolves or becomes inactive for more than 4 years, any funds in the Stanford ASEE account will be transferred to Stanford University Society for Women Engineers (SWE).
Article VIII: Amendments
Proposed amendments shall be submitted in writing to the President. After a two-thirds majority vote of approval from the Executive Board, the amendment will be presented to the members for vote at a meeting. Proposed amendments shall become effective after a two-thirds majority vote of the members present at the meeting.