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Many companies plan receptions or information
sessions in Tresidder Union for interested Stanford students.
In order to help you plan an event that will be successful
and that will meet your specific needs, the following information
is provided.
General
Information
SCHEDULING
Although we will be happy to check on potential availability
for you, all room requests must be submitted in writing for
scheduling.
Requests may be faxed to the Tresidder Meeting
Services Office at (650) 725-7713 or made online. Office hours
are M-F, 8:00am - 4:00pm. One time events may be booked up
to one year in advance.
WEDDINGS AND PRIVATE PARTIES
The bride, groom, or one of their immediate family members
must be directly affiliated with Stanford University (i.e.,
faculty, staff, student, alumni). That individual must initiate
scheduling with Meeting Services and will be liable for any
charges or damages not honored by the identified billing party.
Payment of room fees will be required in advance for confirmation.
CATERING
Stanford Catering provides a full range of food. For detailed
menus and prices, contact the Catering Manager at (650) 725-1503.
Skirting for non-catering tables at Tresidder is available with advance
ordering through Stanford Catering or Events & Labor services at
(650) 723-2285.
FURNITURE
Room fees include complete room setup using in-stock tables
and chairs. Audio-visual, special items, electrical or telephone
hookups, etc., will have additional fees assessed.
PAYMENT OF FEES
Half
of the room fee is due at the time of booking. The remaining
cost is due prior to the event.
CANCELLATIONS
When scheduling Oak lounge or Cypress lounge you have 30 days
from the date you reservation was confirmed to cancel your
reservation. If you do not cancel your reservation after 30days,
you will be charged
FULL ROOM FEES
If you make the request within 30 days of your event, full
fees will apply. When room fees apply to the other rooms,
as $40.00 processing fee will be assessed if the event
is canceled after tentative booking has been made. If you
do not cancel WITHIN 30 days of your event, full room
fees will apply.
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SPECIAL
FEES AND SERVICES
AUDIO-VISUAL EQUIPMENT
Audio-visual equipment is available for rental. Equipment
is provided on a first request basis. Equipment rental costs
are $25.00 each for any of the following items.
- Podium with Microphone
- VCR and 25" Monitor
- Slide Projector and Screen
- Overhead Projector and Screen
- Flipchart
- Easel
- 6' x 8' Riser
For additional needs contact University Events
and Services at (650) 723-2285
Costs for special needs such as electrical or telephone hookups
are the responsibility of the client.
EARLY OPENING/LATE CLOSING
For access to a room before or after daily meeting room hours,
a $20/hour fee (for any part of an hour thereof) will be assessed.
Advance approval from Meeting Services is required.
LATE REQUESTS
If needs requiring personnel response from Meeting Services
is received less than 24 hours in advance of the event,
a fee of $20 per request may be assessed in addition to other
applicable fees.
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ADDITIONAL
INFORMATION
AIR CONDITIONING
Although Tresidder Union is usually air conditioned, meeting
room temperatures may vary. We suggest you wear layered clothing
just to make sure you will be comfortable, particularly in
the summer.
LOADING
A ramp is located at the southwest corner of the building
on Lagunita Drive for easy loading. An elevator is also available
from the back patio and loading dock area. Arrangements for
use of the area must be made at the time of scheduling.
PARKING
A metered parking lot is available on Lagunita Drive, adjacent
to Tresidder Union. It is patrolled M-F, 7:00am - 4:00pm.
If you forget to bring quarters, there is a change machine
in the Recreation Center, located on the first floor.
ELECTRICAL SERVICE
Any large or specialized electrical needs must be discussed
well in advance with Meeting Services. It is the responsibility
of the client to pay all charges directly.
SECURITY
Although all rooms can be locked, the security and safety
of equipment of materials while on the premises is the liability
of the user.
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