SCHEDULING
All space is reserved on a first-come, first-served basis. Requests for weekly organization meetings are accepted and processed the last two weeks of each quarter. Series requests must be submitted in writing listing each date separately. We will deny your request if each date is not specified. All request must be made in writing.

• Fall requests may be submitted the last two weeks of Spring Quarter.
  
• Winter requests, the last two weeks of Fall quarter.
  
• Spring requests, the last two weeks of Winter quarter.
  
• Summer requests, the week after commencement.
• Series request take longer than 2 days.

CUSTODIAL
No fees are assessed, unless above normal cleaning is necessary or if damage occurs.

AUDIO-VISUAL EQUIPMENT
Audio-visual equipment is available for rental. Equipment is provided on a first request basis. Equipment rental costs are $25.00 each for any of the following items.

• Podium with Microphone
  
• VCR and 25" Monitor
  
• Slide Projector and Screen
  
• Overhead Projector and Screen
  
• Flipchart
  
• Easel
  
• 6' x 8' Riser

Costs for special needs such as electrical or telephone hookups are the responsibility of the client.

LARGE ROOM SETUPS
To supplement labor costs for large room setups, the following fees will be assessed a $20.00/hour for large setups. Room setup fees are listed as follows:

• Oak Lounge $80 - $140.00
  
• Oak West $60.00 - $80.00
  
• Oak East $60.00
  
• Cypress Lounge $60.00
• Cypress north and south $40.00

EARLY OPENING/LATE CLOSING
For access to a room before or after daily meeting room hours, a $20/hour fee (for any part of an hour thereof) will be assessed. Advanced approval from Meeting Services is required. Current policy is maximum of 1 hour in the morning; maximum of 3 hours after closing. (Friday/Saturday only)

LATE CHANGE-OVER (to standard evening setup)
If the Oak or Cypress rooms require a setup change after 4:00pm to standard theater seating for evening events, the afternoon event creating the late change-over will be billed at $20/hour.

PAYMENT OF FEES
Whenever a fee is indicated, the on-line account number to be charged and the name of the authorized on-line approver for the account will be requested at the time of booking. Your request will not be process without a University account #.

ROOM FEES
Set-up fees apply to ALL events. You may waive the set-up fee by requesting the room as is. Room fees apply when off-campus people will attend your event.

CANCELLATIONS
When scheduling Oak lounge or Cypress lounge you have 30 days from the date you reservation was confirmed to cancel your reservation. If you do not cancel your reservation after 30days, you will be charged FULL ROOM FEES. If you make the request within 30 days of your event, full fees will apply. When room fees apply to the other rooms, as $40.00 processing fee will be assessed if the event is canceled after tentative booking has been made. If you do not cancel WITHIN 30 days of your event, full room fees will apply.

RESERVATION REQUEST

• Volunteer student organization policies
• Departmental event policies
• Recruiter information session policies
• Wedding/private party policies
• Conference/ Retreat policies
• Clubhouse policies and procedures
• Patio vendor policies
• Advertising and posting policies
• Other policies