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Stanford University offers eligible employees adoption assistance that reimburses up to $10,000 per adoption for "qualified adoption expenses." Any expenses incurred on or after the employee's first day of Stanford University employment, but not before September 1, 2001, are eligible for reimbursement consideration. Program Guidelines.
All benefits-eligible faculty and staff working at least 50% FTE or more and with an assignment of at least 6 months are qualified to apply for reimbursement under the Adoption Assistance Program.
If an employee leaves the University, the employee is considered eligible for reimbursement of "qualified adoption expenses" if the placement of the eligible child or the finalization of adoption occurred prior to termination. All expenses claimed must have been incurred while Stanford employed the employee. Claims for reimbursement must be made within 30 days of termination.
The adopted child must be under the age of 18 at the time a "qualified adoption expense" is paid or incurred and may not be the child of the employee's spouse or domestic partner.
Documented "qualified adoption expenses" for an eligible child will be reimbursed to a maximum of $10,000 per adoption and up to two adoptions per family. If an employee and his/her spouse or domestic partner both work at Stanford, the two together are eligible to be reimbursed up to a maximum of $10,000 per adoption and a limit of two adoptions per family ($20,000).
In the case of the simultaneous adoption of two eligible children, the maximum reimbursement will be $10,000 for all combined "qualified adoption expenses" and counts as one adoption.
If the employee and his/her spouse or domestic partner receive adoption assistance from any source other than the Stanford Adoption Assistance Program for "qualified adoption expenses," those same expenses will not be eligible for reimbursement under the Stanford Adoption Assistance Program.
"Qualified adoption expenses" are reasonable and necessary adoption fees, court costs, attorneys' fees, and other expenses directly related to, and whose principal purpose is for, the legal adoption of an eligible child, such as:
Qualifying adoption expenses do not include expenses:
The information provided here is a summary of the current tax laws as they apply to the Stanford University Adoption Assistance Program. This is not intended as tax or legal advice. Individual employees should consult with their own tax and/or legal advisors prior to participation. For more information concerning tax implications, see www.irs.gov.
Eligible employees may apply for reimbursement of "qualified adoption expenses" upon placement of the eligible child in the employee's home. Applications for reimbursement must be made within six (6) months following the finalization of the adoption.
In the case of an unsuccessful adoption, qualified adoption expenses may be reimbursed with authorizing documentation. The reimbursement will be considered part of the maximum amount allowed per employee.
Reimbursement forms can be downloaded directly from the WorkLife Office website or call the WorkLife Office at (650) 723-2660 and one will be sent to you.
Send or submit the completed reimbursement form with verifying documents and invoices to:
3160 Porter Drive, Suite 250
Palo Alto, CA 94304-8443
Sorry, no faxes will be accepted.
For more information, call the WorkLife Office at (650) 723-2660.