Manager Election Guidelines 2000

We know that you select or elect managers in different ways. However it is important that you use some standard hiring practices to set up a fair and equitable (s)election process. As a staff (or house), you should decide what process you are going to use. Once you have selected and advertised a process you need to stick to it consistently for all applicants. You do not have to use the same process by which you were (s)elected.p> Remember your managers will now be working on a Fall to Spring work schedule. Please make the length of appointment clear to all applicants.

People

Eligibility for Management Positions

•	Managers must be undergraduate students, with a guaranteed year of housing left
	Graduate students, eligible for graduate housing, may fill manager positions in the co-ops (except for Kairos that is all undergrad) only
•	Unless your house is assignable to graduate students, managers may NOT be co-term (graduate) students
•	If you are unsure of a candidate's status, please check with the Assistant Director for Student Management prior to offering him/her the position

Number of Exempt Spaces

You have a finite number of exempt spaces allotted to residence staff positions (see attached list - not applicable to fraternities and sororities). You do not need to keep the same manager positions that you have currently. You may reorganize your positions as long as you stay within your exempt space limit. If you wish to have additional staff members they will need to be selected from residents assigned in the draw. You might want to discuss your options with the Assistant Director for Student Management.

Gender Balance

Our expectation is that you will have as much diversity as possible in your staff. All male or all female management staffs (except for single gender houses) is not desirable. You should not (s)elect a single gender staff and then ask for the opposite gender RA or RCC for balance.

Process

Election Process

•	Announce your (s)election time-line early to help residents begin to think about running
•	YOUR CURRENT RESIDENTS MUST APPROVE YOUR (S)ELECTION PROCESS
•	If you use an interview process, you must have at least one non-manger member of your house participate on the committee
•	Announce the required Row Office informational meetings for Row Candidates Date #1 TBA, time & location TBA Date #2 TBA, time & location TBA Date #3 TBA, time & location TBA
•	Post available positions, the generic Row Office job description and your house specific supplemental job descriptions (supplemental job descriptions should include required/optimal qualifications and compensation, including $, room selection, reduced work crews etc.). Remember, the clearer your expectations the more likely someone will meet them! Generic job descriptions are available at: http://www.stanford.edu/dept/resed/Staff/Row/Row.html
•	Develop your selection criteria (how will measure candidates' ability or willingness to do the job; work with a team; respond to residents feedback; be a university liaison)
•	Post flyer describing your (s)election process. This flyer must include the answers to the following questions: • Your timeline? • Manner of hiring?   - House members elect new managers   - Current staff interviews and selects new managers   - Other (describe) • If your house elects, do you? • Vote at house meeting? • Have secret ballot? • Use consensus? • Other (describe) • If staff selects, how are decisions made? • Each staff member votes, majority wins (who gets a vote?) • Use consensus (who is part of decision?) • Does one person have final say? If so, who? • Other (describe) • Do applicants: • Submit supplemental application materials to the house? • Interview? • Make a speech? • Other (describe)

Product

Materials to be submitted to the Row Office (by current HM)

• Email Lindsay Stallcup (lindsay@leland) your application deadline and contact person if other than your HM. This information is due no later than February 4, 2000
• Submit a copy of your supplemental job descriptions to the Row Office prior to your elections but no later than February 18, 2000
• Submit a copy of your (s)election timeline, process and criteria flyer to the Row Office prior to your elections but no later than February 18, 2000
• As soon as you hire your managers, submit their names, positions, and email addresses to the Row Office
• Be aware of your configuration (# of male and female slots). If you have a limited number of singles and they'll all be occupied by your staff we may need to work with HAS to change your gender balance. Please alert the Row Office to that possibility immediately

Performance Training of New Managers

Managers must attend all Row Office sponsored training. There will be a meeting regarding closing (for both old and new managers) in the Spring, and all new managers need to return to campus on Monday, September 18, 2000 for training and house set up.
Develop a plan for training your managers and passing on information! Your plan should include (minimally):
• Written instructions/documentation by the current manager on how to do various aspects of the job
• A written suggested time-line by which the various tasks should be done
• On the job training - current managers walking the new manager through the tasks of the job
• Introduce new managers to the University officers that you have worked with throughout your term in office
• Copies of all computer disks with any materials you've developed for the house. Make sure there is a backup copy in case of disk failure
If you have any questions, please contact the Assistant Director for Student Management at (650) 723-0778.