How to Submit a Project Proposal

A project proposal is a written request for work to be done in the house beyond regular repair, maintenance, or furnishings. Examples might be a request for construction of bookshelves in the living room or extra storage shelves in the pantry, or the installation of a stereo cabinet.
The proposal, addressed to the Assistant Director for Student Management and Facilities Supervisor for your house, should cover the following points:

1. House name
2. Date of request
3. Who is submitting the request
4. Description of what you would like done. Attach drawings if appropriate
5. Why the project should be done and who will benefit
6. Who will do the work (student or professional labor)?
7. Who will pay for it--is the house seeking approval for the project, or does it also seek University funding? If funding is requested, is it for labor, materials, or both?
8. When work will be completed
9. Maintenance the project will require

Approval steps:
1. The Assistant Director for Student Management is responsible for approving or not approving proposals from a programmatic point of view, assessing the project as it affects the quality of student life in the residence, and as it impinges on the residential system as a whole
2. The Facilities Supervisor is responsible for giving approval or non-approval based on financial constraints, health and safety codes, energy conservation considerations, and on an evaluation of the structural impact of the project on the house
A project proposal must have approval from both individuals before work can begin. If the project is approved, the Facilities Supervisor will advise the house on how to go about getting the project done.
If approval is denied at either step, the requestor(s) will be notified and given an explanation of the concerns that led to the non-approval. If the project can be redesigned to respond to those concerns, then further consideration will be given to the proposal.

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