Resources for Program Planning

The following are some of the resources on campus, in addition to the Program Summaries described above, helpful to residence staffs in planning, publicizing, and carrying out programs. The list is not exhaustive, and we encourage you to explore other campus resources when planning programs.

Contact Information

Residential Education

• John Pearson, Interim Director of Residential Education/Graduate Residences (650) 725-2800
• Nate Boswell, Associate Director of Residential Education (650) 723-0778
• Joshua Schiller, Associate Director of Residential Education (650) 725-2800

• Asian American Activities Center, Cindy Ng & Shelley Tadaki (650) 723-3681
• Bechtel International Center, John Pearson (650) 723-1831
• Black Community Services Center, Jan Barker-Alexander & Carolus Brown (650) 723-1587
• Career Development Center, Lance Choy (650) 723-1983
• Center for Teaching and Learning, Michelle Marincovich (650) 723-1326
• El Centro Chicano, Frances Morales & Vida Mia Garcia (650) 723-2089
• Dean of Students, Maureen Powers (650) 723-2733
• Disability Resource Center, Joan Bisagno (650) 723-1066
• Haas Center for Public Service, Nicole Taylor (650) 725-2855
• Health Promotion Services, Carole Pertofsky (650) 723-2005
• Lesbian, Gay & Bisexual Center, Ben Davidson (650) 723-5851
• American Indian Program Office, Winona Simms and Denni Woodward (650) 725-694
• Office of Student Activities, Nanci Howe (650) 723-3733
• Office of Religious Life, Scotty McLennan (650) 723-1762
• Overseas Resource Center, Katie Route (650) 725-0881
• Undergraduate Admissions and Financial Aid, Richard Shaw (650) 725-3770
• Undergraduate Advising and Research, Susie Brubaker-Cole (650) 736-1153
• Women's Center, Laura Harrison & Faith Kazmi (650) 723-0545
• Vaden Health Center, Ira Friedman (650) 725-1365
• Counseling & Psychological Services (CAPS), Alejandro Martinez (650) 723-3785

Academic Departments are an untapped resource for residence programming. Invite professors to speak on the research they are doing, on life as a professor and other relevant issues.

The following is a listing of some Academic Centers and Institutes on campus which often have very interesting scholars on campus during the year:

• Center for African Studies, (650) 723-0295
• Center on International Conflict and Negotiation, (650) 723-2574
• Center for East Asian Studies/Stanford East Asia National Resource Center, (650) 723-3362
• Stanford Institute for Economic Policy Research, (650) 725-1874
• Forum on Contemporary Europe, (650) 725-1495
• Center for International Security and Cooperation, (650) 725-6488
• Center for Latin American Studies, (650) 723-4444
• Center for Russian, East European & Eurasian Studies, (650) 723-3562
• Hoover Institution, (650) 723-1754
• Humanities Center, (650) 723-3052
• Freeman Spogli Institute for International Studies, (650) 723-8490
• The Michelle R. Clayman Institute for Gender Research, (650) 723-1994
• John S. Knight Fellowships (Journalism), (650) 723-4937
• Stanford Program on International & Cross-Cultural Education, (650) 723-1114

• The Stanford Daily, (650) 725-2100: Hot issues, program ideas.
• The Stanford Report, (650) 723-2558: Published once a week by the Stanford News Service; often features interesting faculty and staff.
• Bechtel International Center, (650) 723-1831: Articles and listings for international activities are available on-line: http://www.stanford.edu/dept/icenter/new/this_week.html
• El Centro Community Noticias, (650) 723-2089: Published quarterly by El Centro Chicano
• Communicasians (Asian-American Activities Center Bulletin), (650) 723-3681: Published quarterly
• ComingVoice, (650) 725-6944: Published quarterly by the Native American Cultural Center
• Commons, (650) 723-0054: Published once a quarter by the Haas Public Service Center
• Guide to the Good Life on the Peninsula: Look out for this publication early in October. A good resource when organizing day trips to museums, San Francisco or the beach
• World Wide Web: a valuable, practically infinite resource!

Many programs/events can be put on at minimal or no cost. Program participants affiliated with Stanford are not given honoraria for their services. Faculty members are expected to give residence talks and attend events as part of their University service. Many student groups do not expect to be paid for their appearances. Be sure, though to check with student groups about possible charges before you make commitments (many student groups will request a small fee). Outside speakers and performers can receive honoraria. The usual compensation for an outside guest or performing artist is $25 to $100. To have an honorarium check for an outside guest issued from house program funds, give your RSAS the person's full name, mailing/permanent address and social security number four weeks or more before the check is needed.

Program Funds:

Each RF has a limited amount of programming money to be used at his or her discretion for programming, combining Program Funds with other sources of money should enable residences to provide a rich program environment.

House Funds:

Work with your house government to share costs of programs/events. When house government makes a budget at the beginning of each quarter, make sure there is some budgeted amount for house events and programs. With more units sharing the costs there is likely to be better support for, hence better turnout at, the program/event.

Supplemental Funds:

Residence staffs (with the signature of the RF/Row Director) can submit proposals to Nate Boswell (via e-mail: grak@stanford.edu) for up to $500 (year total per house) to help finance special programs. Program funds and/or house dues must also be committed to the series. Your RF/Row Director and RSAS have guidelines for use of these funds.

Riddell Fund:

We have a special fund to invite a "big name" speaker to campus quarterly in the fields of business, labor, government, law, engineering, the media, and the sciences. RFs/Row Director and RSAS haveguidelines for use of these funds. Proposals up to $5,000 will be considered.

Hurd Fund:

A limited amount of money is available for fraternities and Cowell Cluster to use for house program/events. Proposal for use of these funds should be submitted by email to Nanci Howe, Director of Student Activities.

Partnership Fundraising Program:

The Stanford Fund Student Organization Partnership is a fundraising program from all student organizations, including house governments. To participate, your house government must be registered with the Office of Student Activities and must open and utilize a bank account with the ASSU. There is an application process, a required budget and plan, and a specific criteria of what can and cannot be funded. For more information on how this fund works, contact the Office of Student Activities (2nd floor, Tresidder, 650-723-2733).

Event & Labor Services: (650) 723-2285

Technical assistance, and rentals of portable PA systems, microphones, audio-visual and other equipment.

Green Library Media Microtext Center: (650) 723-9394

The Media-Microtext Center provides a broad range of materials representing a broad spectrum of disciplines and intellectual pursuits. Some of the materials provided are video for classes, language lab tapes, dvds, and microfilm. The Media-Microtext Center is opened on Monday-Thursday from 8am-Midnight, Friday from 8:00 a.m.-6:00 p.m., Saturday from 9:00 a.m.-9:00 p.m., and Sunday from 12:00 p.m.-Midnight.

Office of Student Activities: (650) 723-3542

Student organizations, fraternal affairs contact (650) 723-3542. For more information regarding Tresidder Programs Lively Arts (opera, ACT, ballet, and symphony) contact (650) 723-2551. To purchase tickets for the Tressider Program Lively Arts contact (650) 725-2787. WWW: on-line system for Stanford information: www.stanford.edu. Faculty Interests: research possibilities for references to on-going research contact (650) 723-3828. Socrates: catalog of all library resources, http://garamond.stanford.edu. Green Library Media-Microtext Center contact (650) 723-9394. Health Library contact (650) 725-3190; videos available on a wide selection of health topics, including AIDS, alcohol and other drug prevention.

Publicity for programs may take many forms: Fliers, skits, balloons with messages, invitations, dining hall announcements, etc. Be creative, keeping in mind the intended audience.

Banners: Local residence offices have butcher paper available for making banners.

E-mail: Can be used as a quick method to alert other residences of events. But please understand that RAs are not expected to print off and announce events announced via email. They may forward email announcement to house distribution lists. Use wisely and cautiously. Do not advertise in email on the day of the event -- you should give at least 7 days notice and no repetitive email blitzes please.

KZSU, Memorial Auditorium: (650) 725-4868: Phone in notices in the morning or mail them to KZSU. Speak with the station director if you are interested in having the Zoo interview your guest.

Stanford Design Group: (650) 725-3555: If you need graphic design, brochures, and posters, contact the Stanford Design Group. For further information regarding cost, please contact the Stanford Design Group.

Daily Ads: (650) 725-2800: Residential Education has a special discount ad rate. To take advantage of this rate, ad information is due in the central Residential Education office by noon two business days before publication. (OATQ listings are free and information is due at the Daily by noon 2 business days before publication).

Stanford Report Articles: (650) 723-2558: Information due Wednesday before the next Wednesday's publication.

Distributing Posters and Fliers

Residences: Posters and announcements should be taken or sent by ID mail to residence offices for distribution to residence staff; the counts for individual residences are available from your RSAS. Most houses have a flier free policy, which means they will post only one flier per house..

Tresidder: You can leave fliers at the Information Center on the first floor. With advance approval from the Office of Student Activities (650) 723-3542, banners may be posted on the railings of Tresidder Union.

ASSU and Office of Student Affairs: Fliers can be circulated through student organizations' mail boxes in both the ASSU and OSA offices. (OSA also lists all the campus organizations' newsletters, another excellent outlet for publicity.)

Escondido Village and Rains: Send copies to the Escondido Village and Rains offices through ID mail or hand deliver them if you wish to reach graduate students. Graduate residence staff will distribute the fliers to graduate residents.

Please note:

1. Do not affix fliers to trees, doors, windows, campus street signs, paved surfaces, the Post Office, the Bookstore, Tresidder Union, or classrooms. Your house will be held liable for any costs incurred by the University in the removal of materials from these places
2. Because each residence has the people power to post fliers all around campus, program funds cannot be used to pay for a flyer distribution service. Any exceptions need to be cleared in advance through the Central Office
3. Please help us reduce the flyer frenzy (and save trees) by keeping fliers to a minimum
4. Please help us reduce the email frenzy (and save nerves) by keeping emails to a minimum

Enjoy, have fun and be creative!