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Online Course EvaluationsOn This PageCourse EvaluationThe Office of the University Registrar manages the course evaluation process through the Online Course Evaluation system on behalf of the Deans in these schools: Earth Sciences, Education, Engineering, Humanities and Sciences, Law, the MLA program, and Medicine.
How to Enter the Online Course Evaluation System Log into Axess at axess.stanford.edu Downloads
Frequently Asked Questions for StudentsWhat courses are evaluated?A minimum of three students must be enrolled for a course to be evaluated. In addition, scheduled discussion sections are evaluated based on the enrollment of its corresponding lecture. Athletics courses are also evaluated. Certain GSB and School of Medicine lecture series courses, as well as independent study, activity, internship and thesis/dissertation courses are not evaluated. How is anonymity maintained?Stanford is very concerned about the confidentiality of its evaluations. Because of this, we have chosen an outside vendor to manage and store the data. A student logs on to Axess to get to the online evaluation process, but is redirected to this third-party vendor's server to complete the form. Stanford does not have access to the student's identifying data. How does the grade release program work?The grade release program is used as an incentive for students who complete all their evaluations to see an early view of their grades. All students are able to see their grades two weeks after the grading deadline. How long after I submit my evaluations will my grades be made available?The process to release grades is run each morning for evaluations processed the prior day. Why does my course show up two times?If you are enrolled in a GSB crosslisted course, you must fill out two evaluations: one is the Stanford University evaluation and the other is the GSB evaluation. Courses crosslisted with the GSB are evaluated using two different sets of questions. Note: not all crosslisted courses have two evaluations to complete, just those crosslisted with GSB. What can I do if my TA is not listed as one of my discussion sections?Your TA section was not set up properly. You may either select a section by the day/time it met, or submit a blank evaluation by selecting the waiver checkbox. What can I do if I missed the course evaluation deadline?Evaluations cannot be completed after the deadline. How can I see my grades if do not want to evaluate classes that are on my list?You have the option of declining to evaluate a course by submitting a blank evaluation and selecting the waiver checkbox, unless you are evaluating a GSB course in which case you are not able to waive (decline) the evaluation. With regard to grade release declining to evaluate a course is equivalent to evaluating it; your grades are released the morning after you have either evaluated or declined to evaluate each of your courses provided that your instructor has submitted the grade. Why can't I waive (decline) a GSB evaluation form?The GSB forms cannot be waived/declined. You must fill out the evaluation in order to see your grades early. If you do not fill out the evaluation you will see your grades two weeks after the grading deadline. I keep getting reminders to complete my evaluations; how can I make them stop?You still have one or more evaluations to complete. The reminders will stop when you submit all evaluations. My discussion section was optional; why am I being asked to evaluate it?The TA/instructor responsible for your section would appreciate your feedback. What courses are eligible for online course evaluations? Not all of my courses are appearing on my list.Courses with at least three students enrolled, with the exception of some Activity, Independent Study, Internship, certain GSB lecture series courses, and Thesis/Dissertation courses, are evaluated. How do I evaluate classes that are not on my list?Only courses and sections on your list are eligible for evaluation. Where can I get help if I can't log into the system?Submit a HelpSU ticket. Note that HelpSU services are not available on weekends or holidays. Can I get to the online course evaluation system through CourseWork?No, CourseWork is not linked to the evaluation system. Can I modify an evaluation that I have already submitted?Once you submit, you cannot go back and make changes. Why are evaluations open only during dead week and finals week? Can the deadline be extended?The decision about the timing of the open period for evaluations rests with the deans of the participating schools. I am both a student and an instructor. How do I view the results from the course I taught?Axess will default to the student page for you to complete evaluations. At the bottom of that page, there is a link to the report browser. Clicking on this link takes you to the instructor reports. I have withdrawn from a course that still appears on my evaluation list. What should I do?Depending on when you withdrew, you may still see a course listed. Just submit a blank evaluation for this course. Why do you need my personal information at the start of the evaluation?This information is used for statistical reporting only and it is not viewable by instructors or staff. How can I view the quantitative results?Official quantitative results as well as unofficial results can be viewed by going to http://courserank.stanford.edu. GSB results can be viewed by GSB community members on the GSB Course Evaluation web site at http://gsbapps.stanford.edu/course_evaluations/operation/list.asp. Why should I complete an online evaluation?The feedback from your online evaluations can be used by other students as well as by instructors using CourseRank to plan for future courses. Frequently Asked Questions for InstructorsClick here to see how to view your online course evaluation results on Axess What courses are evaluated?A minimum of three students must be enrolled for a course to be evaluated. In addition, scheduled discussion sections are evaluated based on the enrollment of its corresponding lecture. Athletics courses are also evaluated. Certain GSB and School of Medicine lecture series courses, as well as independent study, activity, internship and thesis/dissertation courses are not evaluated. How is anonymity maintained?Stanford is very concerned about the confidentiality of its evaluations. Because of this, we have chosen an outside vendor to manage and store the data. A student logs on to Axess to get to the online evaluation process, but is redirected to this third-party vendor's server to complete the form. Stanford does not have access to the student's identifying data. When will online evaluations be available for students to complete?Online evaluations open for a two-week period beginning the week before final exams (dead week) and ending on the last day of final exams. Students receive an announcement email providing instructions for filling out the online forms. Certain GSB courses are evaluated earlier in the quarter; students enrolled in these courses are notified via email as well. How do students evaluate their discussion or lab sections?Based on a student's enrollment in the lecture or lab, s/he is given the option of selecting the section attended either by TA name or by day/time of the section attended. The School of Engineering does not use the University's Online Course Evaluation system to evaluate their teaching assistants. Who can see the results?Instructors can see their own results and the results of their section leaders, if any; they can browse the quantitative data of other courses (except GSB courses) by going to http://courserank.stanford.edu. GSB results can be viewed by GSB community members on the GSB Course Evaluation web site at http://gsbapps.stanford.edu/course_evaluations/operation/list.asp. Department chairs and school deans determine who has access to qualitative data (i.e., student comments). Security requests should be directed to your school dean. Who can see the student comments?Again, this security access is determined by the department chairs and school deans. Qualitative comments can be seen by the instructor of the course. GSB has two comment boxes, one seen only by the instructor of the course and another which can be seen by the entire GSB community and is posted online on the course unofficial web site at http://gsbapps.stanford.edu/courseeval/home.aspx. When will the summary results be available?Results are available immediately following the grading deadline. Instructors are sent an email when the summary reports are ready. Once the data is released, you may batch-print your evaluations. An Excel batch report is available; click on "Batch Excel Report" in the left hand menu. GSB provides comparative summary data to their faculty members at this time. What is the incentive for students to complete their online evaluations?Students who do not complete all their evaluations have their grades withheld for two weeks after the grading deadline. This is a practice in place at our peer institutions that has been successful in achieving high response rates. Students have the option to decline to evaluate each of their courses, unless it is a GSB course. What is an "Area Mean"?The area mean is derived from those courses that fall into the same subject area as determined by your school. For Engineering, Earth Sciences, Education, and Law courses, the subject mean is a school mean. For H&S, the school has chosen to use separate means for the following subject areas: Humanities, Natural Sciences, Social Sciences, and Foreign Languages. For the GSB, the school uses separate means for required courses, electives, PhD, and Sloan courses. I am both a student and an instructor. How do I view the results from the course I taught?Axess defaults to the student page for you to complete evaluations. At the bottom of that page, there is a link to the report browser. Clicking on this link takes you to the instructor reports. |
Quick Links:Online Course Evaluations DataQuantitative evaluation data is avalable as of December 19 to students and faculty. Students click on the Online Course Evaluations
link on the Home tab or on the Courses and Grades tab in Axess. Click
on the Report Browser to view quantitative results of any class evaluated. |
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