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Graduate Degree ProgressFor statements of University policy regarding graduate degree policy from the Stanford Bulletin, click here. For undergraduate degree progress, click here. On This Page
Degree Progress Information (Graduate)The academic requirements for graduate students include timely completion of University, department, and program requirements, such as:
Minimum Progress Requirements (Graduate)As a graduate student, you must also meet the following standards of minimum progress as indicated by units and grades (these standards apply to all advanced degree programs except the School of Business Ph.D., and the M.B.A., M.L.S., J.D., L.L.M., J.S.M., J.S.D., M.D., and M.L.A., which follow guidelines issued by the respective schools):
If you are in a department that has set a higher standard for units to be completed, or a higher or lower standard for grade point average to be maintained, such department requirements take precedence over the University policy; any such different standard must be published in the Stanford Bulletin. If you are identified as not meeting the requirements for minimum progress you will be reviewed by your department to determine whether the problem lies with administrative matters such as reporting of grades or with academic performance. You have the opportunity to explain any special circumstances. Approval for continuation in the degree program is contingent on agreement by you and the department to a suitable plan to maintain appropriate progress in subsequent quarters. Dismissal of graduate students is addressed in the Stanford Bulletin. Terminal Graduate Registration (TGR) Status - Minimum Progress Requirements (Graduate)If you have been granted Terminal Graduate Registration (TGR) status you must enroll each term in the TGR course (801 for master’s and Engineer programs or 802 for doctoral programs) in your department in the section appropriate for your adviser. An ‘N’ grade signifying satisfactory progress must be received each quarter to maintain registration privileges. An ‘N-’ grade indicates unsatisfactory progress. The first ‘N-’ grade constitutes a warning. A second consecutive ‘N-’ grade will normally cause the department to deny the student further registration until a written plan for completion of degree requirements has been approved by the department. Subsequent ‘N-’ grades are grounds for dismissal from the program. Changes of Degree ProgramsGraduate students who have attended Stanford for at least one term and who are currently enrolled or on an approved leave of absence may submit a Graduate Program Authorization Petition to make one of the following changes
Students who wish to terminate study in a graduate program should submit a properly endorsed Request to Permanently Withdraw from Degree Program form to the Office of the University Registrar. For the complete policy, click here. Graduate Residency CreditAfter at least one quarter of enrollment, students pursuing an Engineer, D.M.A., or Ph.D. may apply for transfer credit for graduate work done at another institution. Engineer candidates who also earned their master's at Stanford are not eligible for transfer residency credit, nor are any master's degree students. The Application for Graduate Residency Credit is reviewed by the department and the Office of the University Registrar. For the complete policy, click here. Frequently Asked Questions About Residency Credit Q: I am a doctoral or engineer degree student. Can I apply graduate work done elsewhere toward my Stanford program?A:
Doctoral and engineer degree students can apply up to 45 units of graduate work done elsewhere toward the residency requirements of their degree program at Stanford. Your department student services officer and academic adviser both have to approve the request, which is submitted via an Application for Graduate Residency Credit. You must list the courses taken elsewhere and their Stanford equivalents on the form and obtain the required signatures before submitting it to the Office of the University Registrar. Include an official transcript or transcripts from the institution(s) listed on the form. Processing can take 2-4 weeks. Students with an active master’s program at Stanford are not eligible to use graduate work done elsewhere toward their doctoral degree. Their Stanford master’s degree (45 units) can count toward the doctoral residency requirement of 135 units.
Q: I am a master’s student. Can I apply graduate work done elsewhere toward my Stanford master’s degree?A:
Master’s students are not eligible to apply graduate work done elsewhere toward the residency requirements of their Stanford master’s degree. Courses taken through the UC Berkeley or UCSF Exchange Programs can apply toward degree requirements with advance approval from your department and the Office of the University Registrar.
Q: How will transfer credit for graduate work done elsewhere appear on my transcript?A: After approval of a submitted Application for Graduate Residency Credit has been granted, the Office of the University Registrar posts eligible transfer credit on your unofficial transcript only. A total number of units taken appears next to the name of the awarding institution(s). Grades and individual courses completed elsewhere do not appear on your Stanford transcript (unofficial or official). The cumulative unit total on your unofficial transcript only reflects course work completed at Stanford. These practices also apply to courses completed through the UC Berkeley or UCSF Exchange Programs.
Q: I completed courses through the UC Berkeley or UCSF Exchange Programs. How do I get the credit on my transcript?A: After finishing your course work at UC Berkeley or UCSF, you must request an official transcript directly from their Registrar’s Office and pay for any applicable fees related to transcript processing. The transcript should be sent to: Office of the University Registrar, Graduate Degree Progress Office, 630 Serra Street, Suite 120, Stanford, California, 94305-6032. Frequently Asked Questions About Change of Degree Programs for Graduate StudentsQ: I am a master’s student and will be graduating this quarter. When should I submit a Graduate Program Authorization Petition to add a new program? A: You must submit a Graduate Program Authorization Petition in order to add a new program before your current degree program degree is awarded. After your degree is awarded, you are no longer an active student and will have to apply to the program through the Graduate Admissions Office. Q: When is the deadline to submit a Graduate Program Authorization Petition?A: Graduate Program Authorization Petitions must be submitted by the last day of classes for the quarter in which you wish to begin the new program, with the exception of those students who are conferring their only active degree. The priority deadline for the Grad Auth petition is prior to the term withdrawal deadline. After your degree is awarded, you are no longer an active student and will have to apply to the program through the Graduate Admissions Office. Frequently Asked Questions About Graduate MinorsQ: Can a Ph.D. student declare a minor?A: Students enrolled in a Ph.D. project may pursue a minor in another department or program to complement their Ph.D. Ph.D. candidates cannot pursue a minor in their own major department or program. See page 34 of the Stanford Bulletin or the graduate degree policy statement here for more information about the Ph.D. minor and speak with the minor department’s administrator. |
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