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| Application Process |
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| Grad Students attending GOALIE |
| To apply online in Axess, you will need: |
- Your Stanford ID number (look for your Tentative Student ID on your Response to Offer of Admission form).
- Your Stanford University Network ID (SUNet ID) which you can set up at http://sunetid.stanford.edu/ (allow one to two working days for processing).
- A web browser enabled with cookies and javascript.
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You may apply for only one type of housing (single, couple, or student with children) for a given quarter or semester. If your status changes, you must re-apply for housing suitable to your new status. |
To log onto Axess: |
- Select “R&DE Application.”
- Select “Submit application or renew contract” and follow the prompts.
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When to Submit Your Application |
Axess begins accepting housing applications in mid-April for the following academic year. Be sure to submit your application by the appropriate deadline by checking the graduate calendar if you want to be included in the pool of candidates considered for housing for a particular quarter/semester.
Even if you don’t need housing until Winter Quarter/Spring Semester or Spring Quarter, you will have a better chance of assignment if you submit your application by the May rather than the October or February deadlines.
If you miss the first-round deadline, submit your application for the Waiting List as soon as you can. Your position on the list depends on the date you apply.
Don’t wait until the last day to apply! Axess allows only a limited number of students to log on at one time, and the system can slow down during periods of heavy use. |
If You miss the Deadline |
If you miss the application deadline, you can apply for a Waiting List assignment or, if you miss both deadlines, you can attend walk-in meetings. At these meetings, remaining vacancies are offered for assignment to students according to their positions on the Waiting List. Check the graduate calendar for Waiting List and walk-in dates.
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Students with a Disability or Medical Condition |
If you, your spouse, partner, or child have special housing needs due to a disability or documented medical condition, you may apply for a pre-assignment round that places you in a residence with appropriate accommodations. Visit: Special needs.
To be considered for the pre-assignment exemption, in addition to filing a housing application through Axess, submit a Disability/Medical Accommodation Request and all other required forms to the Office of Accessible Education by the deadlines listed above. We strongly suggest that you submit this form as early as possible to ensure that your case can be sufficiently reviewed. Keep in mind that space for certain types of residences is limited and, if you apply late, may not be available.
Before you apply for Stanford housing, be sure to research the housing options that meet your needs. Consult the Office of Accessible Education or see the summary list of accessible residences.
Also, group applications for Autumn Quarter/Semester will only be considered until April 18, 2008. After that date, students filing a Disability/Medical Accommodation Request may do so only as single students unless their accommodation specifies a live-in attendant.
If you are assigned to University housing after you submit an application with a Disability/Accommodation Request, you relinquish your right to participate in other assignment rounds. |
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| Single Students |
If you are new to Stanford |
If you are new to Stanford and plan to live with one or more roommates, you can: |
- Apply for housing without specifying a roommate. Housing Assignments staff will review the roommate preference information in your application and match you with one or more roommates during the assignment process.
- Apply for housing with a potential roommate or roommates you already know or have met through your department, Stanford student organizations, campus religious groups, or Stanford’s Lottery Group Matchmaker.
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Either way, complete the Roommate Preferences part of the Housing Application. If you apply for housing with someone who later withdraws his or her application, the residence staff will need this information to provide you with a potentially-compatible match. |
Applying in a Group |
If you want to live on campus with one to three friends, you may apply for housing in a group. Applying as a group gives friends the best opportunity of being assigned together, especially if everyone in the group has the same gender, student status, assignment priority level, residence priority, and has listed their residence choices in the same order. You may decide whether or not to use the group retention feature which will move you to a lower preference in order to keep the group together.
As part of a pilot program in 2008-09, coed groups may also apply to live together. Student Housing has set aside gender neutral apartments in Rains Houses for coed groups. Coed groups assigned to this area may be assigned to the same apartment. Coed groups assigned to other residences will be assigned to same-sex apartments near each other.
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To apply as a group: |
Choose a name and password for your group that cannot easily be duplicated (i.e., gr8music and play4us). The name and password should include:
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- At least five characters.
- At least one alpha and one numeric character.
- Include the group name and group password on each application.
- Include names of group members on absentee applications.
- Determine your group retention level.
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Applying in a group does not help or hinder your chances for assignment. It also doesn’t guarantee that all members will be assigned to the same residence, or to the same room or apartment within a residence. If there isn’t enough room in a residence for all members (during Winter Quarter and Spring Quarter/Semester when vacant apartments are rarely available) you may be split between residences. If this happens, you can petition to have your split group reunited.
If you have submitted a Disability/Medical Accommodation Request when you apply for housing with a group, you do not need to participate in the regular room-assignment process if you are assigned to a specific room and/or roommate/s.
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| Note: |
If members of your group live in different residences or off campus during spring term, it is not a good idea to use your Returning Resident Priority. This priority is only effective for the student who holds it and does not apply to other group members. |
If you are applying for housing without specifying a roommate, use the application worksheet for single students to prepare your information before you log onto Axess. |
If you are applying for housing as a group, use the application worksheet for groups to prepare your information before you log onto Axess. |
Couples without Children |
If your spouse or partner will occupy the apartment with you, indicate your marital status. This information is simply used for planning purposes, is treated confidentially, and has no impact on your housing application or assignment.
Your spouse or partner must occupy the apartment at least 50 percent of each week for you to qualify for couples without children housing.
Use the application worksheet for couples without children to prepare your information before you log onto Axess. |
Students with Children |
To be eligible for housing for students with children, your children must be legally dependent and occupy your apartment at least 50 percent of each week. Single parents in a domestic partnership should check the domestic partner box.
Use the application worksheet for students with children to prepare your information before you log onto Axess.
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