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| apply/reapply for housing 2008-09 |
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| Grad Students attending GOALIE |
When You Apply for Housing |
Although the housing application process varies for undergraduate students, graduate students, and summer visitors, the application “year” begins for everyone in spring for the subsequent summer and academic year.
You’ll find it easier to navigate Student Housing’s application process if, before applying, you take time to review the information on eligibility, deadlines, and housing policies related to your student status. When you apply, use the application worksheets provided–currently available for summer students and visitors, single graduate students and groups, graduate couples without children, and graduate students with children.
Also, be sure to familiarize yourself with the 2008-09 Residence Agreement; it is a legally binding document, and you will be asked to agree to its terms when you apply.
Apply for Academic Year Housing |
| Apply for University housing through Axess, Stanford’s online information system. |
| To apply online in Axess, you will need: |
- Your Stanford ID number (look for your Tentative Student ID on your Response to Offer of Admission form).
- Your Stanford University Network ID (SUNet ID) which you can set up at http://sunetid.stanford.edu/ (allow one to two working days for processing).
- A web browser enabled with cookies and javascript.
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You may apply for only one type of housing (single, couple, or student with children) for a given quarter or semester. If your status changes, you must re-apply for housing suitable to your new status. |
To log onto Axess: |
- Select “Links and Contacts” from the Axess menu bar.
- Select “R&DE Application.”
- Select “Submit application or renew contract” and follow the prompts.
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Application Deadlines |
Axess begins accepting housing applications in mid-April for the following academic year. Be sure to submit your application by the appropriate deadline if you want to be included in the pool of candidates considered for housing for a particular quarter.
Even if you don’t need housing until Winter Quarter or Spring Quarter, you will have a better chance of assignment if you submit your application by the May rather than the October deadline.
If you miss the first-round deadline, submit your application for the waiting list as soon as you can. Your position on the Waiting List depends on the date you apply.
Don’t wait until the last day to apply! Axess allows only a limited number of students to log on at one time, and the system can slow down during periods of heavy use.
Please see the graduate calendar for application deadlines: |
| Calendar 2008-09 |
Calendar 2009-10 |
Students with a Disability or Medical Condition |
If you, your spouse, partner, or child have special housing needs due to a disability or documented medical condition, you may apply for a pre-assignment round that places you in a residence with appropriate accommodations. Visit: Special needs.
To be considered for the pre-assignment exemption, in addition to filing a housing application through Axess, submit a Disability/Medical Accommodation Request and all other required forms to the Office of Accessible Education (OAE) by the deadlines listed above. We strongly suggest that you submit this form as early as possible to ensure that your case can be sufficiently reviewed. Keep in mind that space for certain types of residences is limited and, if you apply late, may not be available.
Before you apply for Stanford housing, be sure to research the housing options that meet your needs. Consult the Office of Accessible Education (OAE) or see the summary list of accessible residences.
Also, group applications for Autumn Quarter will only be considered until ***NEED NEW DATE***. After that date, students filing a Disability/Medical Accommodation Request may do so only as single students unless their accommodation specifies a live-in attendant.
If you are assigned to University housing after you submit an application with a Disability/Accommodation Request, you relinquish your right to participate in other assignment rounds. |
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| Single Students |
If you are new to Stanford |
If you are new to Stanford and plan to live with one or more roommates, you can: |
- Apply for housing without specifying a roommate. Housing Assignments staff will review the roommate preference information on your application and match you with one or more roommates during the assignment process.
- Apply for housing with a potential roommate or roommates you already know or have met through your department, Stanford student organizations, campus religious groups, or Stanford’s Lottery Group Matchmaker
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Either way, complete the Roommate Preferences part of the Housing Application. If you apply for housing with someone who later withdraws his or her application, the residence staff will need this information to provide you with a potentially-compatible match. |
Applying in a Group |
If you want to live on campus with one to three friends, you may apply for housing in a group. Applying as a group gives friends the best opportunity of being assigned together—especially if everyone in the group has the same student status, assignment priority level, residence priority, and if everyone has listed their residence choices in the same order.
Coed groups may also apply to live together. Student Housing has set aside gender neutral apartments in Rains Houses for coed groups. Coed groups assigned to this area may be assigned to the same apartment. Coed groups assigned to other residences will be assigned to same-sex apartments located near each other. |
To apply as a group: |
Choose a name and password for your group that cannot easily be duplicated (e.g., gr8music and play4us). The name and password should include:
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- At least one alpha and one numeric character
- Include the group name and group password on each application.
- Include names of group members on absentee applications.
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Applying as a group doesn’t help or hamper your chances for assignment. It also does not guarantee that all members will be assigned to the same residence, or to the same apartment within a residence. If there isn’t enough room in a residence for all members (i.e., during Winter Quarter and Spring Quarter/ Semester when vacant apartments are rarely available) you may be split between residences. If this happens, you can petition to have your split group reunited.
If you have submitted a Disability/Medical Accommodation request wihen you apply for housing with a group, you don’t need to participate in the regular room-assignment process if you are assigned to a specific room and/or roommate/s. |
| Note: |
If members of your group live in different residences or off campus during spring term, it’s not a good idea to use your Returning Resident Priority. This priority is only effective for the student who holds it and does not apply to other group members. |
If you are applying for housing without specifying a roommate, use the application worksheet for single students to prepare your information before you log onto Axess. |
If you are applying for housing as a group, use the application worksheet for groups to prepare your information before you log onto Axess. |
Couples without Children |
If your spouse or partner will occupy the apartment with you, indicate your marital status. This information is simply used for planning purposes, is treated confidentially, and has no impact on your housing application or assignment.
Your spouse or partner must occupy the apartment at least 50 percent of each week for you to qualify for couples without children housing.
Use the application worksheet for couples without children to prepare your information before you log onto Axess. |
Students with Children |
To be eligible for housing for students with children, your children must be legally dependent and occupy your apartment at least 50 percent of each week. Single parents in a domestic partnership should check the domestic partner box.
Use the application worksheet for students with children to prepare your information before you log onto Axess.
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