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In order to receive consideration for auxiliary aids, services,
academic or housing accommodations based on a disability,
the Student Disability Resource Center (SDRC) must receive information
documenting the disability. The professional documentation
is kept at all times in a locked, confidential file at the
SDRC. To protect privacy and confidentiality, direct access
to this documentation is by written consent only. No professional
report would ever be sent out from the SDRC without your
signature on a form titled, "Release of Information."
Your Program Coordinator will work with you to determine
what information needs to be shared with University staff
and faculty, on an "as needed basis," in order
to assess and/or facilitate academic accommodations or other
services. Occasionally the SDRC will need clarification and
will request additional information. Below are general guidelines
for the contents of the documentation.
1. The Professional Who Provides
the Documentation
Documentation must be provided by a professional who specializes
in the area of disability. For example, an allergist must
document an allergy, a psychologist, psychiatrist or social
worker must verify a psychological disability; a learning
disabilities specialist must verify a learning disability;
an audiologist must verify hearing impairment. Documentation
from a family member or family friend is not acceptable.
If there is a question about the choice of professional
to provide the documentation, the student should contact
a staff member at the SDRC.
2. Contents of the Documentation
a. Specific diagnosis and description of the disability,
including an indication of the duration of the disability.
b. Names of any tests that were given to determine the
disability.
c. Description of any treatment that the student is undergoing
or has undergone related to the disability.
d. Description of the probable impact of the disability
in a university setting. It is not necessary to make recommendations
about a specific accommodation.
e. For the diagnosis of a specific learning disability,
objective evidence of a substantial limitation to learning
must be provided. At a minimum, the evaluation must address
areas including aptitude, achievement, and information processing.
The documentation must be written on the professional's
official letterhead, with the professional's license number.
Information provided by the professional in the letter
of documentation will be considered when making decisions
about the student's request. Final accommodation decisions
rest with the University.
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