2000-01 Disability Accommodation Request: Instructions

Who Should Submit a Disability Accommodation Request

How Assignments are Made

Confidentiality

Application Procedures

Accommodation Request Results

Refusing or Cancelling an Assignment

Requests for Reassignment Mid-year

Related Information and Forms

Further Information

• students whose disability or documented medical condition necessitates a particular housing assignment that cannot be assured by entering the regular housing assignment process (such as the Undergraduate Draw or Graduate Lottery), 
• students who need any special accommodation made in their room (such as strobe lights, access doors, rails, etc.), or for a type or location of a room (for ramps or elevators, first floor, etc.) and
• students who are living in housing already and have a newly diagnosed condition or have changes to a previously documented condition and are seeking reassignment due to these new conditions.

Who should not file a Disability Accommodation Request? 

• students who are seeking single or premier housing spaces or locations,
• undergraduate students who are guaranteed housing during the 2000-01 academic year and who are able to accept any housing and room assignment, 
• students whose needs are based on a personal lifestyle choice (vegetarian, kosher, vegan, religious practice) or
• students whose needs are based on financial constraints.

Submitting a Disability Accommodation Request does not automatically grant you a space in housing, and previous special case assignment or disability accommodation does not ensure a future accommodation. Students must request a disability accommodation each year as specific policies and medical conditions may change from year to year.   

How Assignments are Made. Housing assignments are made by Housing Assignment Services in consultation with the Disability Resource Center and Student Housing Services. The Disability Accommodation Request process is based on the Undergraduate Draw, Graduate Lottery, and Summer Housing Allocation and, in general, the same policies and procedures apply. Housing assignments are made based on: 

• whether your medical documentation supports an accommodation and is recommended by the Disability Resource Center,
• if an undergraduate, your guaranteed housing and preferred year status,
• if a graduate student, your housing assignment priority level (based on student status, degree program and the number of years you have lived in housing previously),
• your application number (if entering the Draw, Lottery, or Summer Allocation) or Waiting List application number,
• your housing preferences with options that meet your needs,
• any special priorities you have collected (if an undergraduate), 
• you have a returning resident, law, or engineering priority (if a graduate student), 
• the competing requests of other students.

To request an accommodation, you must be willing to live in any residence or room that meets your disability needs. In some cases, you may not be exempted from the regular housing assignment process, but you will be given a priority that will ensure your assignment to a particular type of housing space that meets your documented medical needs. 

Please Note: Unguaranteed undergraduate students and graduate students who have utilized all priority assignment years in housing may not be granted an exempt housing space if their disability or documented medical condition does not necessitate on-campus housing.  

Confidentiality. University employees have an obligation to maintain confidentiality regarding a student's disability including a student's housing assignment based on documented medical needs. To that end, the Disibility Resource Center will provide information to University staff only when necesssary in evaluating and/or facilitating accommodations, auxiliary aids, and/or services. Except where provided by applicable law, disability information will not be shared with non-employees without the student's express written permission. If you are granted an exempt assignment, Housing Assignment Services notifies your new residence office of your assignment only.   

Application Procedures. To request accommodation, complete the Disability Accommodation Request form. Research the housing options available to you by referring to the Residence Tour. Consult the Disability Resource Center about which residences meet your needs, or see their summary list of accessible residences.

Undergraduates applying for the 2000-01 year must also: 

1. read the Upperclass Housing pages on the Web, 
2. attend open houses and informational meetings, and 
3. request special priorities for any houses in which they are interested. Undergraduates should not submit a housing application through Axess unless their request for accommodation is denied. 

Students requesting Single Graduate, Couple Without Children, or Student With Children Housing for the 2000-01 year must also: 

1. read the Graduate Housing pages on the Web, 
2. complete a paper Graduate Housing application, and attach the application to this request; or apply on Axess. 

Students requesting Summer Housing 2000 must also: 

1. read the Summer Housing pages on the Web, 
2. complete a paper Summer Housing application, and attach the application to this request; or apply on Axess. 

Please note that students who live in Crothers Memorial, Escondido Village, Rains, or Lyman during spring term 2000 do not need to resubmit this form  for summer 2000, unless you are requesting a reassignment. 

The Disability Accommodation Request form and all other required documents must be completed and returned to the Disability Resource Center by the deadlines below. We strongly suggest, however, that you submit this form as early as possible to ensure that your situation can be sufficiently reviewed. Applications must be filed by April 14, 2000 for a student with guaranteed housing (undergraduate or new graduate) to be guaranteed an assignment by the first week of classes for any given quarter of the 2000-01 academic term.    

Accommodation Request Results. These policies and procedures apply to both the student with a disability and any group members. 

Autumn and summer assignments from requests that were submitted by April 14 are announced at Housing Assignment Services between 1-5 p.m. on Thursday, May 4.  You must sign a Residence Agreement accepting or refusing your assignment at Housing Assignment Services by 5 p.m., Monday, May 8 or your assignment will be cancelled.  There is a fee for all assignment refusals or cancellations. 

If your request is approved and you are assigned, you may not refuse the assignment and then enter the Undergraduate Draw, Graduate Lottery, or Summer Housing Allocation, or join the Waiting List for reassignment. 

If your request is not approved, and you still wish to live in on-campus undergraduate housing, you should enter the Undergraduate Draw by using the Housing and Dining function in Axess by Sunday, May 7. Single Graduate, Couple Without Children, Student With Children, and/or Summer Housing applications will be entered automatically in the Graduate Lottery or Summer Housing Allocation, unless you notify Housing Assignment Services to the contrary by May 8. The application number assigned to you for the purposes of this application will be retained and used on your Draw, Lottery, or Summer Allocation Application. 

Results from requests for the Winter or Spring Waiting List that were submitted by April 14 will be announced at Housing Assignment Services between 1-5 p.m. on Thursday, May 4 . Please note that your specific residence assignment will not be made until the waiting list results for that quarter are announced. If your request is approved, you may not enter the Waiting List Round. 

Late applicants for the Summer Waiting List should contact Housing Assignment Services on June 5, 2000 for the results. Late applicants for the Autumn, Winter, or Spring Waiting List will be notified about the results of this request by mail at the same time that the waiting list results are announced. 

Refusing or Cancelling an Assignment. If you or a group member refuse an assignment, you are charged a $50 administrative fee. If you do not respond to an assignment by the response deadline, we will cancel it, and the same cancellation fee applies. If you accept and later cancel your housing assignment or fail to move into your assigned residence, you are charged a fee determined by the date that you refuse your assignment as indicated below:     

If you refuse or cancel your housing assignment, you may not reapply for housing for that same academic term and category of housing (single student, couple without children, or student with children). New graduate students who refuse an assignment also lose their new student priority for housing. Guaranteed undergraduates who refuse an assignment forfeit a guaranteed year. Undergraduates who have designated the year as a preferred year also forfeit a preferred year.   

Requests for Reassignment Mid-year. Students who are already living in housing for the 2000-01 academic year may file an accommodation request form to request reassignment to another type of room or residence. Reassignments are considered for students who have a newly diagnosed condition or have changes to a previously documented condition. Reassignments are made only for the student who is in need of reassignment and not for group members.  By filing a request for reassignment, you are indicating that it is medically necessary to be reassigned.  Therefore , if your request is approved and you are reassigned, you may not refuse it and decide to remain in your previously assigned residence. You must be willing to live in any residence that meets your disability needs. Reassignments are made on a space available basis.   

Related Information and Forms.

Documentation of Disability Guidelines for submitting required documentation of your disability. 

Accessible Residences A list of residences that are wheelchair accessible or have braille signage. 

Disability Accommodation Request Form Print, complete and return to the Disability Resource Center a copy of the Disability Accommodation Request form.
From the File Menu on your browser select Page Setup and type 80% in the scale box. Use your browser's print button to print each of the five pages.

• Page 1 
• Page 2 
• Page 3 
• Page 4 
• Page 5

Accessibility Plan for Student Residences A summary of Housing and Dining Services' program to improve access in student residences as part of the Capital Improvement Plan.

Further Information. If you have questions about the housing accommodation process or housing assignment policies and procedures, please contact Housing Assignment Services. If you have questions about your disability needs, the required medical documentation, or services for students with disabilities, please contact the Disability Resource Center. 

Housing Assignment Services 
Old Union, Room 214 
Stanford, CA 94305-3012 
Telephone: (650) 725-2810 
Fax: (650) 725-2954 
e-mail: housingassignments@lists.stanford.edu 
http://www.stanford.edu/dept/rde/has 

Disability Resource Center 
123 Meyer Library 
Stanford, CA 94305-3094 
Telephone: (650) 723-1066 
Fax: (650) 725-5301 
TDD: (650) 723-1067 
http://www.stanford.edu/group/DRC 
 

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