Home ยป Section Two Billing, Payment and Rate Information

Section Two: Billing, Payment and Rate Information

Billing Information

Charges for room, board, communications fees, house dues, and any other miscellaneous fees are charged by academic term or when the fee is assessed. (See Rent Billing Cycles under Rate Information below). You agree to pay any other fees that may be assessed through supplemental housing agreements or board bills that are assessed through all undergraduate houses not on a Stanford University Dining plan (except undergraduate apartments). If you change residences during the year, your rates may also change and may appear as multiple line items on your bill. Upon occupying the new room, you agree to pay the rates for the new assignment. All billing disputes must be raised with the department that placed the charge on your bill (e.g., Housing Assignments, Stanford Dining, and Residential Education via its House Managers) within 12 months of their first appearance on an account or statement.

Billing Through Student Financial Services

Housing charges (except in private-title residences), Administrative Fees, communications fees, Stanford Dining meal plans, and house board bills are charged by term on your University bill as prepared by Student Financial Services. All term charges are due the 15th of the month prior to the start of the quarter for undergraduate students. All other charges are billed monthly. Monthly bills are generated on the 20th (or the nearest business day thereafter) of each month and due on the 15th of the following month. If you are assigned housing after the beginning of the quarter, you will be billed on the next billing cycle after the charges are incurred.

Back to Top

Payment Information

Bill notifications are delivered electronically on a monthly basis through Stanford ePay, Stanford’s online billing and payment service. Bill notification is sent to the student’s primary e-mail address (SUNetID@stanford.edu) and to any authorized payers the student has set up in Stanford ePay. Complete payment information, including wire instructions can be found on the University Bill Payment Methods page of the Student Financial Services website.

Outstanding balances not paid by the due date may result in lates fees and holds on your account that block enrollment, transcripts, and degree conferral. Acceptance of payment of delinquent housing charges does not waive Stanford’s right to terminate your occupancy for any other breach of this agreement. Acceptance of partial payment of delinquent housing charges does not waive Stanford’s right to terminate your occupancy for failure to pay other outstanding housing charges.

Residents who are not matriculated or not enrolled students (including summer visitors) must pay all room and meal plan charges in full before assuming occupancy of a room.

Back to Top

Rate Information

Housing charges are based on residence, student category, and type of housing. Rates are listed on the Student Housing website (http://studenthousing.stanford.edu). Rates are based on the annual room and meal plan rates that are approved for the 2012-13 University calendar year. If your contract begins before September 1, 2012, you will pay for any additional days at the 2012-13 rates. If you change residences during the term of this contract, your housing charges may also change.

Billing Cycles

Students living in Undergraduate Housing will be billed for housing charges by term according to the following dates or the date reflected in their contracts for the type of housing in which they are living. Undergraduate students are charged the same housing charges for each term.

Academic Term: Autumn Quarter
Dates of Occupancy: 20, 2012 to 8:00 a.m., December 15, 2012

Academic Term: Winter Quarter
Dates of Occupancy: January 5, 2013to 8:00 a.m., March 23, 2013

Academic Term: Spring Quarter
Dates of Occupancy: March 30, 2013 to 8:00 a.m., June 14, 2013

Academic Term: Summer Quarter
Dates of Occupancy: June 15, 2013 to 8:00 a.m., August 18, 2013

Back to Top

Students living in Graduate Housing will be billed for housing charges by term based on monthly rates. These billing dates do not necessarily reflect contract dates if you end your contract after the end of a term, or begin your contract before or after September 1, 2012. Contract dates that do not reflect the dates below will be pro-rated on the basis of a 30-day month regardless of the actual days in the month. The period for which you will be billed for housing charges for each academic term is below.

Academic Term: Autumn Quarter
Dates included: September 1, 2012 to December 17, 2012 (3.53 months)

Academic Term: Winter Quarter
Dates included: December 17, 2012 to March 24, 2013 (3.23 months)

Academic Term: Spring Quarter
Dates included: March 24, 2013 to June 17, 2013 (2.77 months)

Academic Term: Summer Quarter
Dates included: June 17, 2013 to September 1, 2013 (2.47 months)

Back to Top

Meal Plans

Graduate Residences

Meal plans are not required for students living in graduate residences, including
Escondido Village, Lyman, Munger, Rains, and Schwab.  Any graduate student (living on campus or off campus)can enjoy all-you-care-to-eat meals at any of our eight dining halls.  Graduate students may purchase a Graduate Meal Plan by signing up at http://dining.stanford.edu/grad or diningplans@stanford.edu.

Undergraduate Residences

Meal plans are required for all students living in undergraduate housing locations
except for apartments, where a meal plan is optional. Students living in nonapartment
residences are required to take and pay for one of the standard meal
plans offered by the residence to which they are assigned. In undergraduate
residences that require a meal plan, an additional meal plan must be purchased
for a live-in attendant.  If a student receives a meal plan exemption due to medical or religious reasons and lives in a residence that requires a meal plan, the student is still responsible for the general administrative (fixed-cost) overhead dining fee that is assessed each quarter the meal plan exemption is in force.

Stanford Dining Meal Plan Agreement

Stanford Dining meal plans are billed once each quarter during Autumn, Winter and Spring Quaters. Students living in Manzanita, Branner, Wilbur, Stern, Toyon, Crothers/Crothers Memorial, Florence Moore, Roble, Lagunita, Yost, EAST, Murray, Sterling Quad and FroSoCo in 2012-13 are required to enroll in one of the Stanford Dining meal plans. You will be automatically enrolled in the ‘14 meals plus meal plan dollars’ plan if you have signed a housing contract but have not selected a meal plan by August 13, 2012.

Back to Top

Meal Plan Week

The meal plan week begins with Sunday brunch and ends on Saturday dinner. Your meal plan weekly meal balances are reset on Saturday after dinner.

Transfer

Your plan card and privileges are nontransferable; you cannot use your plan to obtain food or drink for others, except when using your plan’s guest meal privileges for guests.

Schedule

Stanford Dining reserves the right to modify dining hall service days and/or hours of operation as needed and without prior notification. The academic year meal plan calendar can be found at dining.stanford.edu/calendar. Meals are not served outside of the contract periods or during academic recesses (e.g., spring break).

Changes, Cancellations, and Refunds

You may change your meal plan online up until the last two weeks of the quarter. You can make changes to your meal plan online at dining.stanford.edu or at the Stanford Dining Meal Plan Office on the first floor of Arrillaga Family Dining Commons, 489 Arguello Way, Monday-Friday between 8:30 a.m. and 4:30 p.m. (you will need your Stanford ID card). Meal plan changes are prorated on a daily basis. For plans with meal plan dollars, the used amount of your old plan will be charged, and you’ll be charged the minimum required amount for participating in your new plan. There is no Administrative Fee for changing meal plans.

Students who live in Yost, Murray or EAST houses are required to maintain the meal plan designated specifically for those houses; no changes.

Back to Top

Billing

You are required to pay for the meal plan for which you are billed, within the specified time, even if you later change your meal plan. Separate charges or credits resulting from such changes will appear on your statement after each change.

Use of the Identification Card

Your plan card is your Stanford photo ID card validated for the plans in which you are enrolled. To enter a dining hall, you must let the checker scan your ID card. One meal, equivalent meal plan dollars or a guest meal will be deducted from your plan’s weekly meal balance upon each entry into a dining room. Without exception, meal plan members are required to present a valid card to gain entrance. Stanford Dining reserves the right to have an employee inspect ID cards at any time and to request other appropriate identification.

Lost Cards

If you lose your Stanford ID card, you must report the loss immediately to the Stanford ID Card Office.

Conditions of Meal Servings Policy

The meal plan program features unlimited servings of all meals eaten in the residential meal plan dining rooms. It is your responsibility to take only what you can reasonably eat at each meal (All You Care to Eat policy). Stanford Dining reserves the right to limit the number of servings at special event meals. All food is intended for consumption in the dining hall premises. The food you select is to be consumed on the premises and not removed from the dining hall. Plates, trays, glassware and dishware are not to be removed from any of the dining room areas. Stanford Dining reserves the right to inspect any packages, coats, bags, purses, etc., brought into the dining areas. Meal plan students apprehended for theft of food or property, allowing another person to use their meal card, or any other attempt to defraud may be subject to Stanford University’s judicial system.

Back to Top

Meal Plans

Please go to dining.stanford.edu for a complete description of all Stanford Dining meal plans.

Guest Meals

Each quarter, meal plan members can use their guest meal passes to purchase meals for guests accompanying the member. Guest meals cannot be used for your own meals.

Sick Trays

Sick trays are available if you are ill and unable to come to a dining unit for a scheduled meal. Sick trays can be picked up in any residential meal plan dining room at breakfast, lunch, or dinner. Another student who is eligible for that meal can present your meal plan card (and his or her card) to the dining hall to pick up a sick tray meal for you. One meal will then be deducted from your plan’s weekly meal balance.

Back to Top

Late Plates/Sack Lunch

If you are not able to eat a particular meal in a dining hall, you can order and pick up a late plate or sack lunch at a residential meal plan dining room. To order a late plate or sack lunch complete the order form at dining.stanford.edu/ontherun. One meal will then be deducted from your plan’s weekly meal balance.

Other options for meals outside of regular meal hours: Arrillaga Family Dining Commons offers continuous service on weekdays, which means there is food served between breakfast and lunch and lunch and dinner. In addition, Stanford Dining and Stanford Hospitality & Auxiliaries have a number of late-night eateries that offer after-hours dining for students.

Academic Term: Autumn Quarter
Meal Plan Dates for Stanford Dining: Friday, September 21, 2012 (breakfast) –
Friday, December 14, 2012 (dinner)

Academic Term: Winter Quarter
Meal Plan Dates for Stanford Dining: Saturday, January 5, 2013 (brunch) –
Friday, March 22, 2013 (dinner)

Academic Term: Spring Quarter
Meal Plan Dates for Stanford Dining: Saturday, March 30, 2013 (brunch) –
Wednesday, June 12, 2013(dinner)

Stanford Dining reserves the right to modify dining hall service days and/or hours of operation as needed and without prior notification. Please check dining.stanford.edu/calendar for the most current information.

Back to Top

Student-Managed Dining Plans

Room and board charges in private-title residences are required and are billed by and paid directly to the financial manager of the respective house. Room and board charges for all other student-managed residences are billed through Student Financial Services. These bills are based on your pro-rata share of all financial obligations of your house or dining society. A mandatory board plan is required in all on-campus undergraduate residences except Mirrielees. Students in Row houses should contact their financial manager with any questions concerning their board bill.

Back to Top

House Dues

House dues are charged on the University bill or directly by your individual Greek House. You agree to pay the dues even if they change during the year. House dues are set by the residence staff of individual residences or by the Office of Residential Education (for undergraduate residences) or the Graduate Life Office (for graduate residences). House dues vary by residence and may also vary by term. If you have questions about house dues, you should contact your residence staff (in undergraduate
residences) or your Community Associate (in graduate residences) directly.

Back to Top

Communications Fee

All residents are required to pay a quarterly Communications fee which is assessed for all University residences (See Stanford Residential Computing for more information). Stanford operates its own wireless and wired network and telephone system, which are supported by the Communications fee. A shared, pre-installed phone with local calling, call waiting, and domestic long distance is standard in all residences and is included in the Communications fee. Optional features are available for an additional charge from Information Technology Services.

Back to Top